Communication Services Contracts - North Carolina - May 2019 (Lenoir County Sheriff's Office)

Beryl Lipton filed this request with the Lenoir County Sheriff's Office of Lenoir County, NC.
Multi Request Communication Services Contracts - North Carolina - May 2019
Submitted May 22, 2019
Est. Completion None
Status
No Responsive Documents

Communications

From: Beryl Lipton

Subject: North Carolina Public Records Law Request: Communication Services Contracts - North Carolina - May 2019 (Lenoir County Sheriff's Office)

Fax


To Whom It May Concern:

Pursuant to the North Carolina Public Records Law, I hereby request the following records:

Contracts and invoices related to the use of communication services at any and all correctional or detention facility locations under the jurisdiction of this agency. This may encompass money transfer, commissary transactions, telecommunication, email, kiosk, video visitation, and mobile tablet services.

Please provide the following relevant materials.

1. Procurement: Any and all open or active Requests for Proposal or similar solicitations regarding the provision, installation, maintenance, or use of communication services (including those related to money transfer, telecommunication, email, kiosk, video visitation, and mobile tablet services). If available or applicable, please provide equivalent materials for video conferencing equipment and other electronic communication and telecommunication services.

2: Contracts and agreements: Any and all active contracts regarding the provision, installation, maintenance, financial requirements, associated commissions, or use of communication services (including money transfer, telecommunication, email, kiosk, video visitation, and mobile tablet services). Please include all associated supplemental materials, including any and all attachments, amendments, and exhibits. Please provide any other materials regarding the terms of service, including the term and expiration date of the current contract, as well as any optional contract extensions. Please include the name of the current telecommunication provider, as well as the services currently being provided pursuant to the agreement. Relevant companies include, but are not limited to, CenturyLink, City Tele Coin, ICSolutions, JPay, and Securus Technologies.

3: Finance records: Any and all financial reports, commission reports, revenue reports, and invoices related to the provision, installation, maintenance, or use of communication services (including money transfer, telecommunication, email, kiosk, video visitation, and mobile tablet services). Please include all usage and fee reports, providing as much segregable data as possible, including, but not limited to, the rate at which the funds were generated, the revenue generated for each service, the timeframe during which the funds were generated, the nature of the communication's payment (collect, prepaid, inmate account), etc. If available, please also provide equivalent materials for video conferencing equipment and other electronic communication and telecommunication services.

4: Policies: Any and all policies related to the use of telecommunication services or any other services provided by companies relevant to parts 1, 2, and/or 3 of this request. Please include all policies regarding the appropriate manner in which inmates may use these services, including those related to the transfer of funds for costs related to these services and restrictions on or requirements for use of these services. If any responsive policies have gone into effect since January 1, 2016, please provide notes and communications regarding this policy change or adjustment.

Please provide all responsive materials and invoices for the period January 1, 2015 through the date this request is processed.

I am happy to discuss the scope of this request. If this is necessary, please feel free to contact me at this email address for a time to speak on the phone.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.

Sincerely,

Beryl Lipton

From: Lenoir County Sheriff's Office

Subject: Fwd: Public Records Request

Email

To whom it may concern,

In regards to your public records request sent via fax:

1. There are no open or active requests for proposal or similar
solicitations for any communications services with our Office.
2. There are no current contracts or agreements for communication
services. We are operating year to year with the same vendors that we have
had since 2013.
3. Our office and the finance office are sure to have some type of
finance records that you mention in your request, but they are not
available by any report through our office. You are welcome to come in
person to inspect any records within our office, or you can make a public
records request to the County of Lenoir Finance Office.
4. There are no specific policies within our office or manuals
regarding use of telecommunication services that I am aware, but you are
welcome to come in person to inspect any records and policies that may be
in question to what you are referring.

With Thanks,

Major Ryan Dawson

--
Major Ryan Dawson
Lenoir County Sheriff's Office
130 S. Queen Street
P.O. Box 3289
Kinston, NC 28502
Office (252) 559-6101
Fax (252) 527-3854

*“The people we surround ourselves with either raise or lower our
standards. They either help us to become the best version of ourselves or
encourage us to become lesser versions of ourselves. We become like our
friends. No man becomes great on his own. No woman becomes great on her
own. The people around them help to make them great. We all need people in
our lives who raise our standards, remind us of our essential purpose, and
challenge us to become the best version of ourselves.” *Matthew Kelly
<https://www.goodreads.com/author/show/55260.Matthew_Kelly>, The Rhythm of
Life: Living Every Day with Passion and Purpose
<https://www.goodreads.com/work/quotes/670769>

--
Major Ryan Dawson
Lenoir County Sheriff's Office
130 S. Queen Street
P.O. Box 3289
Kinston, NC 28502
Office (252) 559-6101
Fax (252) 527-3854

*“The people we surround ourselves with either raise or lower our
standards. They either help us to become the best version of ourselves or
encourage us to become lesser versions of ourselves. We become like our
friends. No man becomes great on his own. No woman becomes great on her
own. The people around them help to make them great. We all need people in
our lives who raise our standards, remind us of our essential purpose, and
challenge us to become the best version of ourselves.” *Matthew Kelly
<https://www.goodreads.com/author/show/55260.Matthew_Kelly>, The Rhythm of
Life: Living Every Day with Passion and Purpose
<https://www.goodreads.com/work/quotes/670769>

From: Beryl Lipton

Subject: RE: North Carolina Public Records Law Request: Communication Services Contracts - North Carolina - May 2019 (Lenoir County Sheriff's Office)

Email

Hello Major Dawson,

Thanks so much for your message. Is there an original agreement from 2013 that might be available for the vendor currently used? I'll send a version of this request to the Finance Office, too.

Have a wonderful holiday,
Beryl

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