Compensated absences FY2011, 2012 and 2013 (City of Lawrence Personnel Department)

Mary Connaughton Pioneer Institute filed this request with the City of Lawrence Personnel Department of Lawrence, MA.
Status
Completed

Communications

From: Shawn Musgrave

To Whom It May Concern:

Pursuant to the Massachusetts Public Records Law, M.G.L. c.66, §10, I hereby request the following records:

-A copy of the policy for reimbursement related to compensated absences that are recorded as liabilities in finances
-A record of the total amount of compensated absences that are recorded as liabilities for FY2011, FY2012 and FY2013

I also request that, if appropriate, fees be waived as we believe this request is in the public interest, as suggested but not stipulated by the recommendations of the Massachusetts Supervisor of Public Records. The requested documents will be made available to the general public free of charge as part of the public information service at MuckRock.com, processed by a representative of the news media/press and is made in the process of news gathering and not for commercial usage.

I expect the request to be filled in an accessible format, including for screen readers, which provide text-to-speech for persons unable to read print. Files that are not accessible to screen readers include, for example, .pdf image files as well as physical documents.

In the event that fees cannot be waived, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days, as the statute requires.

Sincerely,

Shawn Musgrave

From: MuckRock.com

To Whom It May Concern:

I wanted to follow up on the following Freedom of Information request, copied below, and originally submitted on Oct. 3, 2013. Please let me know when I can expect to receive a response, or if further clarification is needed.

Thank you for your help.

From: MuckRock.com

To Whom It May Concern:

I wanted to follow up on the following Freedom of Information request, copied below, and originally submitted on Oct. 3, 2013. Please let me know when I can expect to receive a response, or if further clarification is needed.

Thank you for your help.

From: Shawn Musgrave

Hello,

This records request has yet to be answered or acknowledged in any way. Please confirm receipt.

Best,
Shawn Musgrave

From: Frank Bonet

Dear Mr. Musgrave.

This is the first instance in that I see this request. I am wondering whether the prior emails went to my SPAM folder.

I will forward your public records request to the City Attorney who is charged with the responsibilities of public records. In the meantime, I am not sure what you meant by "reimbursement related to compensated absences" and I believe that the Finance Department is charged with searching "compensated absences that are recorded as liabilities for FY2011, FY2012 and FY2013" and not my office.

I will move your email along.

From: Shawn Musgrave

Mr. Bonet,

Thanks for responding. We've sent this request to several municipalities, and the policy for reimbursement on compensated absences has either been found in a blanket policy or in individual collective bargaining agreements. The compensated absences that are recorded as liabilities for FY2011, FY2012 and FY2013 would likely be found in the Finance Department, yes.

Thank you for your help.

Best,
Shawn

From: William Lantigua

Thank you for contacting the office of William Lantigua, Mayor of the Great City of Lawrence. Your questions and concerns are very important to me, and I appreciate your taking the time to contact me regarding these issues. This response is to let you know that I received your e-mail.

Due to the large number of e-mails I receive daily, it may take me some time to respond to your message. Also, please be advised that I will respond only to those who identify themselves by including their name, address and telephone number, with preference given to those who reside in the City of Lawrence. Should your situation require immediate attention, please contact my office at (978) 620-3013.

Warm regards,

Mayor William Lantigua, Great City of Lawrence
City Hall
200 Common Street
Lawrence, MA 01840
(978) 620-3013

Hola familia. Gracias por su mensaje electrónico. Como Alcalde de la Gran Ciudad de Lawrence, me dirijo a usted con respeto, admiracion y agradecimiento.

Sus preguntas y preocupaciones son muy importantes para mí, y aprecio que usted se tome el tiempo para escribirme en relación a estos temas. Esta repuesta es para dejarle saber que recibí su mensaje electrónico.

Debido a la gran cantidad de cartas y llamadas que recibo diariamente, me puede tomar cierto tiempo para responderle. Por favor, tome en cuenta que solamente les responderé a las personas que se identifiquen con su nombre, dirección y número de teléfono, Daremos prioridad a las personas que residen en la Gran Ciudad de Lawrence. Si su situación requiere atención inmediata, por favor llame a mi oficina a (978) 620-3013.

Recuerdos,

William Lantigua Alcalde de la Gran Ciudad de Lawrence.
City Hall
200 Common Street
Lawrence, MA 01840
(978) 620-3013

From: Frank Bonet

Charles,

I've attached a word document with copies of the compensated policies (whether the Municipal Code or the Collective Bargaining Agreement). I just copied and paste as to not venture further than the requested material. Mr. Musgrave has requested copies, so I did not retyped. If for some reason he desires the complete copy of the CBA or the municipal code, I have them on PDF or online.

As for the financials, I expect payroll and finance to calculate.
Thanks

Frank

From: Shawn Musgrave

Mr. Bonet,

Thank you for sending these. It would be helpful to get the PDFs or URL to the full policies and collective bargaining agreements.

Should I reach out to payroll/finance directly for the figures?

Best,
Shawn

From: Frank Bonet

OK, I will send these in a few email due to the volume.

From: Frank Bonet

Second email with attachments

From: Frank Bonet

Third email with attachments. The URL for Municipal Code (non-union employees) is : http://library.municode.com/index.aspx?clientId=14860&stateId=21&stateName=Massachusetts

From: MuckRock.com

To Whom It May Concern:

I wanted to follow up on the following Freedom of Information request, copied below, and originally submitted on Oct. 3, 2013. Please let me know when I can expect to receive a response, or if further clarification is needed.

Thank you for your help.

From: Frank Bonet

Hi Shawn.

I believe I've sent all PDF format contracts, URLS and policies to you during my last communication. Is there any other information you may require that I have not sent to you? Please let me know so I can have that to you. Thanks

From: Shawn Musgrave

Mr. Bonet,

Thank you for sending the policies and contracts. Is there another person I should followup with directly about the actual figures for FY2011-2013 of compensated absences considered liabilities, or will the Finance Department send their response through you?

Best,
Shawn

From: Frank Bonet

Yes, I remember now. I will forward your message to the Finance Director as well as the Payroll Director. Thanks. For future request their emails are mianello@cityoflawrence.com and dcole@cityoflawrence.com

From: Shawn Musgrave

Much appreciated!

Best,
Shawn

From: MuckRock.com

To Whom It May Concern:

I wanted to follow up on the following Freedom of Information request, copied below, and originally submitted on Oct. 3, 2013. Please let me know when I can expect to receive a response, or if further clarification is needed.

Thank you for your help.

From: MuckRock.com

To Whom It May Concern:

I wanted to follow up on the following Freedom of Information request, copied below, and originally submitted on Oct. 3, 2013. Please let me know when I can expect to receive a response, or if further clarification is needed.

Thank you for your help.

From: MuckRock.com

To Whom It May Concern:

I wanted to follow up on the following Freedom of Information request, copied below, and originally submitted on Oct. 3, 2013. Please let me know when I can expect to receive a response, or if further clarification is needed.

Thank you for your help.

From: Mark Ianello

Dear Mr. Musgrave:

I apologize for the delay but I think there was some confusion over who was responding to your request.

Attached is the email response I prepared a few months ago regarding your information request. Please let me know if you this satisfies your request. If you need additional information please let me know and I'll do my best to respond promptly.

Mark J. Ianello
Finance Director
City of Lawrence
200 Common Street, Room 301
Lawrence, MA 01840
Phone (978) 620-3071 || Fax (978) 722-9120
mianello@cityoflawrence.com
CONFIDENTIALITY NOTICE
This e-mail is intended only for the individual or entity to which it is addressed and may contain information that is privileged or confidential. If you are not the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you received this e-mail by accident, please notify the sender immediately and destroy this e-mail and all copies of it.

Files

pages

Close