KJS departmental vehicle use policy

To Whom It May Concern:

Pursuant to RCW Ch. 42.56 (Public Records Act), I hereby request the following records:

The following information was provided as part of a previous records request:

The Juvenile Department Vehicle Reservation
d. Protocol for Reserving Juvenile Department Vehicles (1) First, employees must accept the shared vehicle calendar named, Juvy-Vehicles, in Microsoft Outlook.
(4) Using a vehicle at a moments notice:
Prioritization of Juvenile Department vehicle use will help reduce the potential number of reimbursable miles. If a vehicle is needed and one is not available to reserve the employee may "bump" a lower priority reservation using this priority list and through reasonable communication with the original reservation holder. The priority list for vehicle use will be as follows (and using common sense): (1) Detention Transports (highest priority), (2) Use that crosses the Tacoma Narrows or Hood Canal Bridges, (3) Use in Bainbridge Island and/or Mason County, (4) Use outside the South Kitsap area, (5) South Kitsap areas (lowest priority).
The Criteria for Mileage Reimbursement when using a privately-owned vehicle for County business will require: (1) That all Juvenile Department vehicles are in use or reserved for use during the time mileage is needed; (2) That the mileage needed cannot "bump" another reservation based on priority; (3) That the mileage needed is for a mandatory obligation (i.e., unable to be rescheduled); (4) That the mileage is used only for job-related tasks; (5) That a properly completed TC-50 is submitted and reviewed through a designated administration staff.

Please provide the Vehicle Reservation calendar for the following time periods:
April 1, 2016 thorugh September 1, 2017
Please provide all TC-50 forms submitted for the following time periods:
April 1, 2016 through September 1, 2017

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

Penny Allen

Dear Mr. Merringer,

I have received the vehicle reservation calendar for the specified dates and will follow up with the County for the TC-50 forms. Thank you so much for your help, I really appreciate it!

Sincerely,
Penny Allen