electronic communications - POPD Officer Nathan Lynch #734

Penny Allen filed this request with the Port Orchard Police Department of Kitsap County, WA.
Tracking #

DOC051018-010, P000645-101119

DOC051018-010

Est. Completion Aug. 6, 2018
Status
No Responsive Documents

Communications

From: Penny Allen

To Whom It May Concern:

Pursuant to the Washington Public Records Act, I hereby request the following records:

Pursuant to RCW Ch. 42.56 (Public Records Act), and within the scope of Port Orchard Police Department GENERAL ORDERS:

*1920 USE OF DEPARTMENT COMPUTERS

*9.3 GENERAL POLICY REGARDING USE OF THE RESOURCES

I hereby request the following records:

Electronic communications, Emails and Text messages (i.e., SMS messages) and other mobile-phone-based text communications (e.g., Signal Messenger, WhatsApp, Wire, Wickr, Telegram, iMessage, Facebook Chat, SnapChat, Slack, Glip, Facebook and Twitter "direct messages," etc.), addressed or "CC'd" to POPD Officer Nathan Lynch #734 or any alias of his, sent by Officer Lynch, or sent on behalf of Officer Lynch, for the following time periods:

October 01, 2015 to November 10, 2015

November 10, 2016 to January 10, 2017

March 03, 2017 to March 27, 2017

All records on personal or work-specific devices operated by or otherwise under the control of Officer Nathan Lynch # 734. In the event that the search for responsive records involves a public employee's good-faith search of his or her personal device, please provide a reasonably detailed, nonconclusory affidavit attesting to the nature and extent of that search.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

Penny Allen

From: Penny Allen

To Whom It May Concern:

I wanted to follow up on the following PRA request, copied below, and originally submitted on April 30, 2018. The statute requires a response within 5 business days and I have not received a response from you yet. Please let me know when I can expect to receive a response, or if further clarification is needed.

Thank you for your help.
P. Allen

To Whom It May Concern:

Pursuant to RCW Ch. 42.56 (Public Records Act), and within the scope of Port Orchard Police Department GENERAL ORDERS:

*1920 USE OF DEPARTMENT COMPUTERS

*9.3 GENERAL POLICY REGARDING USE OF THE RESOURCES

I hereby request the following records:

Electronic communications, Emails and Text messages (i.e., SMS messages) and other mobile-phone-based text communications (e.g., Signal Messenger, WhatsApp, Wire, Wickr, Telegram, iMessage, Facebook Chat, SnapChat, Slack, Glip, Facebook and Twitter "direct messages," etc.), addressed or "CC'd" to POPD Officer Nathan Lynch #734 or any alias of his, sent by Officer Lynch, or sent on behalf of Officer Lynch, for the following time periods:

October 01, 2015 to November 10, 2015

November 10, 2016 to January 10, 2017

March 03, 2017 to March 27, 2017

All records on personal or work-specific devices operated by or otherwise under the control of Officer Nathan Lynch # 734. In the event that the search for responsive records involves a public employee's good-faith search of his or her personal device, please provide a reasonably detailed, nonconclusory affidavit attesting to the nature and extent of that search.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

Penny Allen

From: Penny Allen

To whom it may concern;
Please note the in the follow up request dated 4/10/2018 there was a typo in the original request date. As you can see from the original request the follow up should read :

April 03, 2018

Thank you,
P. Allen

From: Port Orchard Police Department

Dear Miss Allen:

Please see the attached response to your request for police records.

Sincerely,

Cyndi Circelli
Office Manager
Port Orchard Police Department
546 Bay Street
Port Orchard, WA 98366
(360) 876-1700

From: Port Orchard Police Department

Ms. Penny Allen:

We sent you a response to this request with an "estimated completion date" on 4/10/18. If you did not receive it for some reason, please let us know and we will send it again.

Cyndi Circelli
Office Manager
Port Orchard Police Department
546 Bay Street
Port Orchard, WA 98366
(360) 876-1700

From: Port Orchard Police Department

Miss Allen,

Please see the attached response to your request for records,

Sincerely,

Cyndi Circelli
Office Manager
Port Orchard Police Department
546 Bay Street
Port Orchard, WA 98366
(360) 876-1700

From: Port Orchard Police Department

Ms. Allen,

Please see the attached response to your request for police records.

Sincerely,

Cyndi Circelli
Office Manager
Port Orchard Police Department
546 Bay Street
Port Orchard, WA 98366
(360) 876-1700

From: Port Orchard Police Department

Ms. Allen,

Please see the attached response to your request for police records.

Sincerely,

Cyndi Circelli
Office Manager
Port Orchard Police Department
546 Bay Street
Port Orchard, WA 98366
(360) 876-1700

From: Penny Allen

Dear Ms. Circelli,
I don't believe you have any other open requests from me at this time. Please go ahead and fulfill this one.
Thank you,
P. Allen

From: Port Orchard Police Department

Ms. Allen,

We are still actively working on your request for #51763-50190162. So far, you should have received two installments of records.

We appreciate your continued patience as we continue to process this request.

Sincerely,

Cyndi Circelli
Office Manager
Port Orchard Police Department
546 Bay Street
Port Orchard, WA 98366
(360) 876-1700

From: Penny Allen

Ms. Circelli,
I closed request #51763-50190162 as completed on June 21, 2018. I sent you another confirmation of that today, July 12, 2018. I believe this request is the only one that unfulfilled at this time.
P. Allen

From: Port Orchard Police Department

Ms. Allen,

With your other request closed, this is your only outstanding request with us. We are continuing to process it, and will have a response to you as soon as we can, hopefully before our previously estimated date of August 6, 2018.

Sincerely,

Cyndi Circelli
Office Manager
Port Orchard Police Department
546 Bay Street
Port Orchard, WA 98366
(360) 876-1700

From: Port Orchard Police Department

Ms. Allen,

Please see the attached response to your request for police records. Due to the volume, the response will be sent over several emails to you.

Sincerely,

Cyndi Circelli
Office Manager
Port Orchard Police Department
546 Bay Street
Port Orchard, WA 98366
(360) 876-1700

Warning An exclamation point.

There are too many files to display on this communication. See all files

From: Port Orchard Police Department

Ms. Allen,

Please see the attached in response to your request for records.

Sincerely,

Cyndi Circelli
Office Manager
Port Orchard Police Department
546 Bay Street
Port Orchard, WA 98366
(360) 876-1700

Warning An exclamation point.

There are too many files to display on this communication. See all files

From: Port Orchard Police Department

Ms. Allen,

Please see the attached records in response to your request.

Sincerely,

Cyndi Circelli
Office Manager
Port Orchard Police Department
546 Bay Street
Port Orchard, WA 98366
(360) 876-1700

Warning An exclamation point.

There are too many files to display on this communication. See all files

From: Port Orchard Police Department

Ms. Allen,

Please see the attached records in response to your request.

Sincerely,

Cyndi Circelli
Office Manager
Port Orchard Police Department
546 Bay Street
Port Orchard, WA 98366
(360) 876-1700

Warning An exclamation point.

There are too many files to display on this communication. See all files

From: Port Orchard Police Department

Ms. Allen,

Please see the attached records in response to your request.

Sincerely,

Cyndi Circelli
Office Manager
Port Orchard Police Department
546 Bay Street
Port Orchard, WA 98366
(360) 876-1700

Warning An exclamation point.

There are too many files to display on this communication. See all files

From: Port Orchard Police Department

Ms. Allen,

Please see the attached records in response to your request.

Sincerely,

Cyndi Circelli
Office Manager
Port Orchard Police Department
546 Bay Street
Port Orchard, WA 98366
(360) 876-1700

Warning An exclamation point.

There are too many files to display on this communication. See all files

From: Port Orchard Police Department

Ms. Allen,

Please see the attached response to your request for police records.

Sincerely,

Cyndi Circelli
Office Manager
Port Orchard Police Department
546 Bay Street
Port Orchard, WA 98366
(360) 876-1700

Warning An exclamation point.

There are too many files to display on this communication. See all files

From: Port Orchard Police Department

Ms. Allen,

Please confirm that you have received 8 emails with a total of 404 email attachments, and one PDF attachment (letter).

Sincerely,

Cyndi Circelli
Office Manager
Port Orchard Police Department
546 Bay Street
Port Orchard, WA 98366
(360) 876-1700

From: Penny Allen

Ms. Circelli,
I have received 8 emails containing a total of 356 files and one PDF file. Is it possible to get an estimate how many more installments will be made and an estimated completion date?
Thank you,
P. Allen

From: Port Orchard Police Department

Ms. Allen,

Yes, I am going to try and send it to you in two more installments, hopefully to be completed by the end of this month, August 31st. Would you be opposed to me putting the files on CD rather than emailing them to you?

Cyndi Circelli
Office Manager
Port Orchard Police Department
546 Bay Street
Port Orchard, WA 98366
(360) 876-1700

From: Penny Allen

Ms. Circelli,
Putting them on a CD is fine if that is the format that is most convenient and expedient for you.
Thank you,
P. Allen

From: Port Orchard Police Department

Ms. Allen,

Please see the attached response to your request for police records. There will be several emails of records. I will let you know how many are sent and how many files should be attached.

Sincerely,

Cyndi Circelli
Office Manager
Port Orchard Police Department
546 Bay Street
Port Orchard, WA 98366
(360) 876-1700

Warning An exclamation point.

There are too many files to display on this communication. See all files

From: Port Orchard Police Department

See attached.

Cyndi Circelli
Office Manager
Port Orchard Police Department
546 Bay Street
Port Orchard, WA 98366
(360) 876-1700

Warning An exclamation point.

There are too many files to display on this communication. See all files

From: Port Orchard Police Department

See attached.

Cyndi Circelli
Office Manager
Port Orchard Police Department
546 Bay Street
Port Orchard, WA 98366
(360) 876-1700

Warning An exclamation point.

There are too many files to display on this communication. See all files

From: Port Orchard Police Department

Please see attached.

Cyndi Circelli
Office Manager
Port Orchard Police Department
546 Bay Street
Port Orchard, WA 98366
(360) 876-1700

Warning An exclamation point.

There are too many files to display on this communication. See all files

From: Port Orchard Police Department

See attached.

Cyndi Circelli
Office Manager
Port Orchard Police Department
546 Bay Street
Port Orchard, WA 98366
(360) 876-1700

Warning An exclamation point.

There are too many files to display on this communication. See all files

From: Port Orchard Police Department

Please see attached.

Cyndi Circelli
Office Manager
Port Orchard Police Department
546 Bay Street
Port Orchard, WA 98366
(360) 876-1700

Warning An exclamation point.

There are too many files to display on this communication. See all files

From: Port Orchard Police Department

Please see attached.

Cyndi Circelli
Office Manager
Port Orchard Police Department
546 Bay Street
Port Orchard, WA 98366
(360) 876-1700

Warning An exclamation point.

There are too many files to display on this communication. See all files

From: Port Orchard Police Department

Please see attached.

Cyndi Circelli
Office Manager
Port Orchard Police Department
546 Bay Street
Port Orchard, WA 98366
(360) 876-1700

Warning An exclamation point.

There are too many files to display on this communication. See all files

From: Port Orchard Police Department

Ms. Allen,

You should have received eight separate emails with a total of 286 files for this current installment. I know we discussed the possibility of putting the records on CD, but I believe emailing is still the best way to get this information to you.

Please see the attached letter.

Sincerely,

Cyndi Circelli
Office Manager
Port Orchard Police Department
546 Bay Street
Port Orchard, WA 98366
(360) 876-1700

From: Port Orchard Police Department

Ms. Allen,

Please see the attached response to your request for police records.

Sincerely,

Cyndi Circelli
Office Manager
Port Orchard Police Department
546 Bay Street
Port Orchard, WA 98366
(360) 876-1700

Warning An exclamation point.

There are too many files to display on this communication. See all files

From: Penny Allen

Ms. Circelli,
I have received a total of 765 files in response to this request. Does that complete the request or will there be another installment?
P. Allen

From: Port Orchard Police Department

Ms. Allen,

There will likely be more installments to come. I am still going through emails to determine whether they are responsive to the request.

Sincerely,

Cyndi Circelli
Office Manager
Port Orchard Police Department
546 Bay Street
Port Orchard, WA 98366
(360) 876-1700

From: Penny Allen

Ms. Circelli,
The request is for all electronic communications from October 01, 2015 to November 10, 2015,November 10, 2016 to January 10, 2017,
March 03, 2017 to March 27, 2017 . Only a few months worth of communications. As such, it is a closed ended request and doesn't reasonably warrant being strung out with no end in sight. Can you please provide a good faith estimated completion date.
Thank you,
P. Allen

From: Port Orchard Police Department

Ms. Allen,

I still need to filter through roughly 500 emails to determine whether they are responsive and make any necessary redactions if any of the information is not releasable. I am working to process your request as quickly as I am able to do so. I believe that we are a little over half way there since I have sent you 765 files already. Based on that, my best estimated date of completion is on October 31, 2018. I will continue to release installments to you as they come available, and work to complete the response as soon as possible.

Thank you for your continued patience as I work to process your request.

Sincerely,

Cyndi Circelli
Office Manager
Port Orchard Police Department
546 Bay Street
Port Orchard, WA 98366
(360) 876-1700

From: Port Orchard Police Department

Ms. Allen,

Please see the attached response to your request for police records. Due to the volume of files, I will send this response over several emails to follow this one.

Sincerely,

Cyndi Circelli
Office Manager
Port Orchard Police Department
546 Bay Street
Port Orchard, WA 98366
(360) 876-1700

Warning An exclamation point.

There are too many files to display on this communication. See all files

From: Port Orchard Police Department

Miss Allen,

Please see the attached response to your request.

Cyndi Circelli
Office Manager
Port Orchard Police Department
546 Bay Street
Port Orchard, WA 98366
(360) 876-1700

Warning An exclamation point.

There are too many files to display on this communication. See all files

From: Port Orchard Police Department

Miss Allen,

Please see the attached response to your request for police records. I have tried unsuccessfully to send the responsive files to you in small groups via email. As the attached responses indicate, the items were undeliverable due to size restrictions. As such, I have decided to load the responsive files to a CD as we have discussed as a possibility in the past. You may pick up the CD from the Police Department front desk at your convenience, or I can mail it to an address or PO Box of your choice. Please let me know how you would like to receive the CD.

Sincerely,

Cyndi Circelli
Office Manager
Port Orchard Police Department
546 Bay Street
Port Orchard, WA 98366
(360) 876-1700

From: Penny Allen

Ms. Circelli,
I will arrange to pick up Cd's. Will there be a fee?

From: Port Orchard Police Department

Ms. Allen,

There is no fee for the CD as nothing was scanned or copied.

Sincerely,

Cyndi Circelli
Office Manager
Port Orchard Police Department
546 Bay Street
Port Orchard, WA 98366
(360) 876-1700

From: Port Orchard Police Department

Ms. Allen,

Please see the attached response to your request for police records. As with the last installment dated September 13, 2018, I have placed the records from this final installment on to a CD, that you may pick up from our front desk at your convenience. There is no charge to you for the CD. Our office hours are Monday through Friday, 8:00 amd-4:30 pm not including holidays.

Sincerely,

Cyndi Circelli
Office Manager
Port Orchard Police Department
546 Bay Street
Port Orchard, WA 98366
(360) 876-1700

From: Port Orchard Police Department

Dear Penny Allen,
Thank you for your interest in public records of Port Orchard, WA.  Your request has been received and is being processed.  Your request was received in this office on October 11, 2019 and given the reference number P000645-101119 for tracking purposes. To Whom It May Concern:
Pursuant to the Washington Public Records Act, I hereby request the following records:
Personnel files for all law enforcement officers employed by Port Orchard Police Department from January 2015 through current date, October 9, 2019.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.
Your request will be forwarded to the relevant City department(s) to locate the information you seek and to determine the volume and any costs associated with satisfying your request. You will be contacted about the availability and/or provided with copies of the records in question.

You can monitor the progress of your request at the link below and you'll receive an email when your request has been completed.   Again, thank you for using the Public Records Center.
Port Orchard, WA
To monitor the progress or update this request please log into the Public Records Center. (https://u8387795.ct.sendgrid.net/wf/click?upn=Ow1KccipsoIsnXbuEgm-2FN8cdLMdTYPocILojndHRgSlSAkWYXqIX0XmQZh72dwF4vsu-2FjlrfypS1-2BdJZJOKPttAFCmyyvuNNuSPtHcxgdw5EkAAyWGuHopMq5JP5BLmX_qjqyGnWj2dVwtySKBRW-2BULdAcYbbTvlQe1jcryVkDlE8av1o9IkUzEyQVqwg7uKeXFbP2PeViNS7C-2FnQ5DWtYlXQ2j6djQzGmyoXCUTLaANFkosMtF5vRZwBCefi1vkviiDvCu-2BIoWopaJ9IIntbz0vUxm-2F3Ec6Ya88-2FHiMlcSUqltXOLzszBpsiqV3iKInSoHUhycD3UhiBynWMFQsMC3Z-2BpVhA32w-2FDr-2BizycngM3Du5z-2FlQXl1dvgwR2w-2BEOtOu476H048-2FgvyqmwmoNNUmua5pHbs-2BMeUm2sj-2B3Nk1Sg1d1gvcD9Hh2zoPCktME8xDoyEMvXKosFqbU5w984D4AvCpM-2BNGFf426dyo-2BkvOxy6z0LC-2BxRJ1lvA2hAe9Bzt5tRTkB7H-2F84oEYcPiB-2B9Q-3D-3D)

From: Port Orchard Police Department

--- Please respond above this line ---
RE: PUBLIC RECORDS REQUEST of October 11, 2019, Reference # P000645-101119 Dear Penny, The City received a public records request from you on October 11, 2019. You requested the following: To Whom It May Concern:
Pursuant to the Washington Public Records Act, I hereby request the following records:
Personnel files for all law enforcement officers employed by Port Orchard Police Department from January 2015 through current date, October 9, 2019.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires. Pursuant to RCW 42.56.520, the City is providing you with notice that it needs additional time to respond to your request. The additional time is necessary to locate and assemble the materials requested and to determine whether any of the documents are exempt from disclosure. The City estimates it will be able to provide the responsive records to you in monthly installments with the first installment due on or before 11/14/2019, and the final installment due on or before 4/14/2020. If public records become available in advance of this estimate, we will contact you promptly.  Conversely, if the City encounters a need to extend our estimate, we will contact you promptly with a revised estimated date. Additionally,RCW 42.56.120 allows for you to come in and inspect the records and/orfor the City to charge for copies at 15¢ per photocopy; 10¢ per page forrecords scanned into an electronic format; and 5¢ per each fourelectronic files or attachments uploaded to email, cloud-based datastorage or other means of electronic delivery. It is standard practiceto charge for copies and/or electronic files. If you have any questions, please feel free to contact the Clerk’s Office at (360) 876-4407. Sincerely, Brandy Rinearson City Clerk City Clerk's Office 360-876-7030
To monitor the progress or update this request please log into the Public Records Center. (https://u8387795.ct.sendgrid.net/wf/click?upn=Ow1KccipsoIsnXbuEgm-2FN8cdLMdTYPocILojndHRgSlSAkWYXqIX0XmQZh72dwF4vsu-2FjlrfypS1-2BdJZJOKPttAFCmyyvuNNuSPtHcxgdw5EkAAyWGuHopMq5JP5BLmX_qjqyGnWj2dVwtySKBRW-2BULdAcYbbTvlQe1jcryVkDlE8av1o9IkUzEyQVqwg7uKeXFbP2PeViNS7C-2FnQ5DWtYhTKO8v4GGq3bVP0-2Fq7Vc-2Fmz7A5cfGbKZHqWCYTFZQy33fXJtDwsiyvQILw-2BrhzHDDSOXAJvbRNO5FNBMrZkOGVEFiMrUSz1IwxTLMXcJ1MoW-2BwkLYGh-2B3MbyImk6SnwSZ-2F0Yf3kA-2FzmlAWVmd2CvV751k4qzH-2B5rYaG-2Fvg1ZNVEmhbcupkdIMlebM1Ze9rfBUd-2FQeCKsNgkuuJDhR-2FueE3jStJ1iFORG6qh7jG46SUQ-2FQZHS2OAAJUEeGr6bHIB0EbMB6SrfyUTjTqh1-2FHchqKKj5fsaaFHLRwDOTkFzRAW5Qvf4Kid-2ByMu3zahc7q9sg-3D-3D)

From: Port Orchard Police Department

Below you will find your current login and password information: Login: requests@muckrock.com Password: stamp
To monitor the progress or update this request please log into the Public Records Center (https://portorchardwa.mycusthelp.com/WEBAPP/_rs/RequestEdit.aspx?rid=645&coid=)

From: Port Orchard Police Department

--- Please respond above this line ---

RE: PUBLIC RECORDS REQUEST of October 11, 2019, Reference # P000645-101119
Dear Penny,
The City received a public records request from you on October 11, 2019. You requested the following: To Whom It May Concern:
Pursuant to the Washington Public Records Act, I hereby request the following records:
Personnel files for all law enforcement officers employed by Port Orchard Police Department from January 2015 through current date, October 9, 2019.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.
An installment of records is scheduled to be released on November 14, 2019. However, pursuant to RCW 42.56.120(2), agencies can charge $0.10 per page for records scanned into electronic format, and/or $0.05 per each four electronic files, or attachment uploaded to email or cloud-based data storage. We have calculated the following estimated cost to covert into electronic format and to upload the electronic files outlined below:
Scan paper copies $226.80 (28 officers x approx. 81 pages in each file)
Upload electronic files to Records Center $0.70 (approx. 56 files)
Total Estimated Cost of records: $227.50
10% deposit due = $22.75
Lastly, RCW 42.56.120(4) allows for the agency to require a deposit in an amount not to exceed 10% of the estimated cost of providing copies. Based on the above outline of the cost to convert and upload responsive documents to the portal, please provide a deposit of $22.75. If you are mailing a check, please make it payable to: City of Port Orchard, 216 Prospect Street, Port Orchard, WA 98366; Attn City Clerk, and use the following reference number: P000645. If you wish to pay by credit card you can contact our Finance Department directly at (360) 876-7017 for payment processing. Once we have received the deposit, we will start converting and uploading the first installment to the Records Center.
Please let me know if you have any questions.
Sincerely,

Brandy Rinearson
City Clerk
City Clerk's Office
360-876-7030
To monitor the progress or update this request please log into the Public Records Center. (https://u8387795.ct.sendgrid.net/wf/click?upn=Ow1KccipsoIsnXbuEgm-2FN8cdLMdTYPocILojndHRgSlSAkWYXqIX0XmQZh72dwF4vsu-2FjlrfypS1-2BdJZJOKPttAFCmyyvuNNuSPtHcxgdw5EkAAyWGuHopMq5JP5BLmX_qjqyGnWj2dVwtySKBRW-2BULdAcYbbTvlQe1jcryVkDlE8av1o9IkUzEyQVqwg7uKeXFbP2PeViNS7C-2FnQ5DWtYnmd3JteIxBs8LKAotFDuBFBsYuqDukI9LrKeegfe7GBBWJqlLQ7qSO9yXes397kSKxjudkTxehaTCEm9GTMAXn-2BCRizPX4pJ56XxKjFdG71Rxj9X4oSuWFZ9GqfYvCIdZ9uUecsiQIDkv8J-2BtKgIjy2-2FDetBwXRr4eEvwhyVozT-2BBYndo76ZfOBQLVcqHUNnEDqJ0Sj2bC0Gjyeiu-2FNTXlzxRf6arS3TFgofcQuRj9yUMHYNIU4CIirpMGoiKQesf8fg3TwKdtFrJGbpr1cOU9pFGbHZNKMSCG8-2FA0zwXdVq-2BQqkJMPbKhi2QODYQz6IA-3D-3D)

From: Penny Allen

Dear Ms. Rinearson,
I would like to come in to scan the documents into my device. Considering there are over 2,268 (28 officers x approx. 81 pages in each file) documents not in digital format needing to be scanned, I will need a few separate blocks of time and days to complete the task. Do you require me to make appointments or can I come in at my own convenience?
Sincerely,
Penny Allen

From: Port Orchard Police Department

**THIS IS NOT A PUBLIC RECORDS REQUEST**
Dear Valued Customer:

. This email is DO NOT Reply to this message . UNDELIVERABLE

To submit a new request, respond to a message, or check on the status of a request previously submitted to the City, please log on to your account here. (https://portorchardwa.mycusthelp.com/webapp/_rs/SupportHome.aspx)

This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY.

From: Penny Allen

Ms. Rinearson,
Unfortunately, the Port Orchard records portal will not allow me to respond to you there, nor was I able to respond through the email address the request for fees was sent from. Please see my response to request for payment as originally sent below and the response your agency kicked back. Absent a way to contact anyone I am not sure how I should proceed. I am hopeful this email address will reach you and I look forward to a prompt reply so I may know you did receive it.

Subject: RE: Washington Public Records Act Request #DOC051018-010, P000645-101119

Email sent 11/13/2019
Dear Ms. Rinearson,
I would like to come in to scan the documents into my device. Considering there are over 2,268 (28 officers x approx. 81 pages in each file) documents not in digital format needing to be scanned, I will need a few separate blocks of time and days to complete the task. Do you require me to make appointments or can I come in at my own convenience?
Sincerely,
Penny Allen

From: Port Orchard Police Department
11/13/2019
Subject: [Unrecognized Email] RE: RE: Washington Public Records Act Request #DOC051018-010, P000645-101119

Email
**THIS IS NOT A PUBLIC RECORDS REQUEST**
Dear Valued Customer:

. This email is DO NOT Reply to this message . UNDELIVERABLE

To submit a new request, respond to a message, or check on the status of a request previously submitted to the City, please log on to your account here. (https://portorchardwa.mycusthelp.com/webapp/_rs/SupportHome.aspx)

This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY.

There is no way to respond in the portal. As you can see from the email your agency kicked back to me,  there seems to be no way for me to inquire further, make clarifications or make arrangements for payment either. Please let me know the best email address to use to correspond with you regarding my record request and what hours and days I may come in and scan the documents that are not already in digital format.
Sincerely,
Penny Allen

From: Port Orchard Police Department

--- Please respond above this line ---

Penny,
For this installment we have one person's file complete (reviewed, pulled confidential records, and redacted personal information) and a particle of another.  I am assuming you will be making monthly appointments until we have provided all the records.
For the first installment, I am available Monday and Tuesday next week (11/18 and 11/19) and Monday to Wednesday the following week (11/25 to 11/27); 8AM to 4PM. Just let me know which day and time works for you.
Brandy
To monitor the progress or update this request please log into the Public Records Center. (https://u8387795.ct.sendgrid.net/wf/click?upn=Ow1KccipsoIsnXbuEgm-2FN8cdLMdTYPocILojndHRgSlSAkWYXqIX0XmQZh72dwF4vsu-2FjlrfypS1-2BdJZJOKPttAFCmyyvuNNuSPtHcxgdw5EkAAyWGuHopMq5JP5BLmX_qjqyGnWj2dVwtySKBRW-2BULdAcYbbTvlQe1jcryVkDlE8av1o9IkUzEyQVqwg7uKeXFbP2PeViNS7C-2FnQ5DWtYoElzwZ1jYPiTmWtVL5i84pdYSkIuul-2BZEiQk7mkq8O4YnYEPcjNqg6NsPqBl4e7GpikOxyD7UmalWWqjxKGjyT-2F9BX60loaxCQo-2FjZ8FLdKZFrQfQcNGU3dn5rwWUyatJnbs0OibgdjSa-2B8xpEKwQL078ZlerrHpBVneU38XvOwa9eme6-2FyJoo4HYsXb8KLxHPcyKULpTlapztnhjUbblacvnhOdGbrveyUwBA-2Fcz0l8l2uKz9eYhtRzYEDIEDLs7Tz4OQsijhqj-2FVdJOTMQyVDg6MiL7Jxf2ndcrET-2Bku-2FT5sM-2BOesPmSRM7ISrRsusQ-3D-3D)

From: Port Orchard Police Department

Hello Penny,

I did receive your email/comments from the Portal. I am not sure why you received the responses. I will have our IT person looking into it. My response is below:

For this installment we have one person's file complete (reviewed, pulled confidential records, and redacted personal information) and a particle of another. I am assuming you will be making monthly appointments until we have provided all the records.

For the first installment, I am available Monday and Tuesday next week (11/18 and 11/19) and Monday to Wednesday the following week (11/25 to 11/27); 8AM to 4PM. Just let me know which day and time works for you.

The Portal is away for us to upload the documents and get them to the requester in a more quicker and easier process. Since you wish to come in a inspect the records we don’t need to process the request through the Portal. You can just email me directly with any questions or comments. I can also communicate directly with you via email if that is your preference. I look forward to your response.

Best Wishes,

Brandy Rinearson, MMC, CPRO
City Clerk/Assistant to the Mayor
City of Port Orchard
Direct (360) 876-7030
Fax (360) 895-9029
www.cityofportorchard.us<http://www.cityofportorchard.us/>

ü Please consider the environment before printing this e-mail
Please be aware that e-mails which pertain to City business may be considered public records and may be subject to public disclosure laws. If you think that you have received this e-mail message in error, please notify the sender via e-mail or telephone at 360.876.7030.

From: Port Orchard Police Department

--- Please respond above this line ---

Ms. Allen,
In speaking with the HR Coordinator, she stated there are very few electronic records relating to personnel files. We estimate that there are about 150 electronic files to be duplicates of what is in the fiscal personnel file. The practice is to save it electronically, as that is how it was received, then print a copy and place in paper file. Based on that, the new estimated total or records that will be uploaded to the Portal once they are gathered is $1.88.
Please let me know when you would like to review the 1st installment of records. I am here today until 4PM and tomorrow 8AM to 4pm. Next week (11/25 to 11/27) I am available Monday to Wednesday 8AM to 4PM.
Brandy Rinearson
360 876-7030
To monitor the progress or update this request please log into the Public Records Center. (https://u8387795.ct.sendgrid.net/wf/click?upn=Ow1KccipsoIsnXbuEgm-2FN8cdLMdTYPocILojndHRgSlSAkWYXqIX0XmQZh72dwF4vsu-2FjlrfypS1-2BdJZJOKPttAFCmyyvuNNuSPtHcxgdw5EkAAyWGuHopMq5JP5BLmX_qjqyGnWj2dVwtySKBRW-2BULdAcYbbTvlQe1jcryVkDlE8av1o9IkUzEyQVqwg7uKeXFbP2PeViNS7C-2FnQ5DWtYkEltEFaprcFqG-2BBh7yvz-2BKtoz32HwOqs-2FRoLNaycCA3XwvnqpSm3UVcWxDFZnZSy-2F-2BfyL-2BWamQDrpb1IQCl8riZqzG1DT-2FFf-2FYXmuu-2BvfL8ePbDbr4Iri58LXz0-2BhORqtrekyjggdP-2BvYkYrzTkPGVWehtvjML2GraeHPqLkK7Otuy6kwi4BcuZ5gHe7p-2BIXooOxAMw7Wl-2BuBem9jF-2FCCG8GUfX5YYESLrWh6YiLSbPlpWTBkJVaw1ktSQ8XbJtkIBBqKdb-2B4EiuVP77JxNnzKOpnxt4L15ZBddNtMbD47op2Dz2-2Foo1fOODFwn235E5w-3D-3D)

From: Port Orchard Police Department

--- Please respond above this line ---

Hello Ms. Allen,
There are 28 police department employee files. In each paper file there are approximately 81 pages that are releasable, with some redactions. There are approximately 106 paper documents that are being withheld (withholding log will be provided). The count is based on going through one employee file. Some files will have less, some will have more. With out going through each file we don't know the exact number just yet. That is why we are estimating the 81 pages per paper file. In reviewing the electronic file of police employees; HR noticed that there are approximately 150  electronic files. These electronic files are duplicate of what is in the paper file (so reducing the average 81 pages down some). It is standard practice to print out the electronic file and place in the paper file. Again, we don't know exactly, until we go through each file.
To further clarify, it is not standard practice to have personnel files in electronic format. They are primarily in paper form. There are a few documents that are sent electronically that we keep electronically and print out. Examples of that are forms of reassignments of duty, could be a form changing address, could be a form changing their martial status, etc...
As we go through each employee file, we will most likely have electronic and paper files.
I hope this answers your question.
To monitor the progress or update this request please log into the Public Records Center. (https://u8387795.ct.sendgrid.net/wf/click?upn=Ow1KccipsoIsnXbuEgm-2FN8cdLMdTYPocILojndHRgSlSAkWYXqIX0XmQZh72dwF4vsu-2FjlrfypS1-2BdJZJOKPttAFCmyyvuNNuSPtHcxgdw5EkAAyWGuHopMq5JP5BLmX_qjqyGnWj2dVwtySKBRW-2BULdAcYbbTvlQe1jcryVkDlE8av1o9IkUzEyQVqwg7uKeXFbP2PeViNS7C-2FnQ5DWtYs-2FB6nGbmipLtg3vlQ3sy-2BfmaQ2uMuVMGgJ8M8WqaihOAuEHA0LfSlsGtqjeh-2Ftk94fbCAtbrA1XDPBYZdz-2FHzdsynvhQOCASJilD4yffDu4fociK1FTbzwxQj5vZovKmDaxQUuu1-2BuYMsCSL8hOrldRF4MkuuDuINPRT3sZl0eIV421okt8bYa-2FER0JwDQIveNUj9fTlQaKbT-2FHpE7Fiy5UU1GnXtCY6Aht5N7BjDWFWCRIO6viWnw9nl53HFey3h7nvwDYig2d3fK4UBu650MqhNIOoG9otO8teWXQzTUyuAmpYza-2FPul23pZ03b3nLg-3D-3D)

From: Port Orchard Police Department

--- Please respond above this line ---

Ms Allen,
The direct answer to your question is approximately 2,118 needs to be scanned.
81 paper files x 28 employee files = 2,268
Approximately 150 of them originated in electronic format.
2,268 - 150 = 2,118.
Hope this further clarifies.
To monitor the progress or update this request please log into the Public Records Center. (https://u8387795.ct.sendgrid.net/wf/click?upn=Ow1KccipsoIsnXbuEgm-2FN8cdLMdTYPocILojndHRgSlSAkWYXqIX0XmQZh72dwF4vsu-2FjlrfypS1-2BdJZJOKPttAFCmyyvuNNuSPtHcxgdw5EkAAyWGuHopMq5JP5BLmX_qjqyGnWj2dVwtySKBRW-2BULdAcYbbTvlQe1jcryVkDlE8av1o9IkUzEyQVqwg7uKeXFbP2PeViNS7C-2FnQ5DWtYn-2FHD-2FEtcQB2dskIGBkD2-2F07TjpAHuGmSz8ZSdNAnfLbR5MvA9YbJKc-2FFEqhD7kaDY8sroIogQj2nUyLwcKdRxObnVd6qxzCaDvbV7rZVA8kDav-2FT8xV0IwXRzeoPDg7a0rtlj-2BnLTTcrju2ZZAbNgtGL0Zv1O2iA5V6jVfS5kzDFKH51ODvRqz1-2FJa1-2BmRuH1raG7vvmCuvWgfcGKBe-2BRpi3Oe3F1EbSOpNetlDPSP3RafKRKN9ZbL3JZlzXGupKLJGNJ3RZ9q7DQCHVstdMy3puYKGFkFeyOknx5BNk-2FFbCzvUueCfLoYsZ34qQtpLrA-3D-3D)

From: Port Orchard Police Department

--- Please respond above this line ---

Ms. Allen,
Okay. Once we receive, at least the deposit amount ($22.75, stated in the 11/12/2019 email) we will proceed with uploading the 1st installment.  In the meantime, if you have any other questions please let me know.
Brandy
360 876-7030
To monitor the progress or update this request please log into the Public Records Center. (https://u8387795.ct.sendgrid.net/wf/click?upn=Ow1KccipsoIsnXbuEgm-2FN8cdLMdTYPocILojndHRgSlSAkWYXqIX0XmQZh72dwF4vsu-2FjlrfypS1-2BdJZJOKPttAFCmyyvuNNuSPtHcxgdw5EkAAyWGuHopMq5JP5BLmX_qjqyGnWj2dVwtySKBRW-2BULdAcYbbTvlQe1jcryVkDlE8av1o9IkUzEyQVqwg7uKeXFbP2PeViNS7C-2FnQ5DWtYjn6dwrjA9bHIvqpG-2FXOFV1pQgyJwUXrH8oNs-2BwrSApFoMRxCGdx-2BERoUl-2FPoO7emMoLvxrSPAA8pMyCXRt88DNd14pBbEU7s6fdLp5KqZBYjgjsOxMef-2BiyOt8X6F5mOXnLw8iNfSSk-2BwPUmhmrLH3nMTUb6qRAtpitk6YlezCYQ9U2uxMLM9WfsaUvuloki-2Fn2POBZYFboaxEzNJSXAQxIACSxNxb061RMyf2TK6UY9mtIcDNDCJ3JU9eg-2FoBmyfsa-2F3os1tkZk3bvuqIULkZ37lcf-2FSfmagG-2BFYg8x-2FTqNnuPexhTkMIKftu9ROHggw-3D-3D)

From: Penny Allen

To Whom It May Concern:

Please find enclosed a check for $22.75 to satisfy the fee associated with the attached public records request.

Thank you.

From: Port Orchard Police Department

--- Please respond above this line ---

RE: PUBLIC RECORDS REQUEST of October 11, 2019, Reference # P000645-101119
Dear Penny,
The City received a public records request from you on October 11, 2019. You requested the following: To Whom It May Concern:
Pursuant to the Washington Public Records Act, I hereby request the following records:
Personnel files for all law enforcement officers employed by Port Orchard Police Department from January 2015 through current date, October 9, 2019.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.
The City received your deposit in the amount of $22.75. This installment of records cost is $17.43; which has been deducted from your deposit. I have provided a cost breakdown sheet for your file.
The first installment of records responsive to your request is available to you now in the Port Orchard Records Center. Click the link below this message to login to the Records Center and retrieve the records.
Pursuant to RCW 42.56.520, the City is providing you with notice that it needs additional time to respond to your request. The additional time is necessary to review and assemble the materials requested and to determine whether any of the documents are exempt from disclosure.
We estimate the next installment to this request will be available on or before 1/13/2020.  If public records become available in advance of this estimate we will contact you promptly.  Conversely, if the City encounters a need to extend our estimate, we will contact you with a revised estimated date.
Sincerely,
Brandy Rinearson
City Clerk
City Clerk's Office
360-876-7030
To monitor the progress or update this request please log into the Public Records Center. (https://u8387795.ct.sendgrid.net/wf/click?upn=Ow1KccipsoIsnXbuEgm-2FN8cdLMdTYPocILojndHRgSlSAkWYXqIX0XmQZh72dwF4vsu-2FjlrfypS1-2BdJZJOKPttAFCmyyvuNNuSPtHcxgdw5EkAAyWGuHopMq5JP5BLmX_qjqyGnWj2dVwtySKBRW-2BULdAcYbbTvlQe1jcryVkDlE8av1o9IkUzEyQVqwg7uKeXFbP2PeViNS7C-2FnQ5DWtYtmPcU4hx34EgN8RrmUw3t4NgzFnQzSnmoMLWJx9HbFVlnf0xrJ3U3q9ld-2BdR5P9PH1hld-2Bk-2BJwaZLI2efxZ-2FG5dmU9MNtQyYV9kVriJ-2FXYizHEtje8N1-2FDb9CmpUOxGLEGHKsA56c3JPpxo84F-2F2268XyjapmYNvi7EMMvJEJBmKHDI4nSrLXHiobFQTv9XJ30PJFCtWs2uxRwSLT1YrU5sgJlkmu5mw0X0v014KvuJ1twD1xLucXgS0Xv2STfUe-2FZSgarlmgBe7amu8e-2F1hPbavDH3DpTCAEiibd9pV8cz6CilxYI8KG5YfG7GRqggXw-3D-3D)

From: Port Orchard Police Department

--- Please respond above this line ---

RE: PUBLIC RECORDS REQUEST of October 11, 2019, Reference # P000645-101119
Dear Penny,
The City received a public records request from you on October 11, 2019. You requested the following: To Whom It May Concern:
Pursuant to the Washington Public Records Act, I hereby request the following records:
Personnel files for all law enforcement officers employed by Port Orchard Police Department from January 2015 through current date, October 9, 2019.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.
The 2nd installment of records responsive to your request is ready. However, there was a deposit balance of $5.32 remaining and the amount of this installment is $14.44. Please provide payment of $9.12 for the release of this installment. Once payment is received the City will release the records and provide you with the next installment date.
Sincerely,
Brandy Rinearson
City Clerk
City Clerk's Office
360-876-7030
To monitor the progress or update this request please log into the Public Records Center. (https://u8387795.ct.sendgrid.net/wf/click?upn=Ow1KccipsoIsnXbuEgm-2FN8cdLMdTYPocILojndHRgSlSAkWYXqIX0XmQZh72dwF4vsu-2FjlrfypS1-2BdJZJOKPttAFCmyyvuNNuSPtHcxgdw5EkAAyWGuHopMq5JP5BLmX_qjqyGnWj2dVwtySKBRW-2BULdAcYbbTvlQe1jcryVkDlE8av1o9IkUzEyQVqwg7uKeXFbP2PeViNS7C-2FnQ5DWtYtlewLfvy-2BXjShhFzuzvKmUGmmMjAuTzH-2Bp-2BQANTUnozTDJnWe76D8gHNKSdIuN2YfbK5XQYSSDjtos2mWBI0ZSmOLqSSRY-2F-2B7XWHsGdNiwmUR2wYtE1-2BkEKzWiEzopG4Xo3u067U-2BDrFBsoDo3a1myTIdVvXh0u8ID4hOxIvKxPAuvAl-2FcIW3BSHhBXJwjx9WsW-2Bc3OQFOOM9sGXgUSjq-2BJ5Mxa38iB-2F-2Bydwet0FIYJTe0SEhZWgjwoi74diVaZKl8f-2BPrCOFpOXZE2AB9P2uCjm69RNpfnIGmUrgWkdZVB-2B33oX3CDOAjMYP0rhnU4AL-2FzQYE3TBoaNzw3NWKd-2F6o-3D)

From: Penny Allen

To Whom It May Concern:

Please find enclosed a check for $9.12 to satisfy the fee associated with the attached public records request.

Thank you.

From: Port Orchard Police Department

--- Please respond above this line ---

RE: PUBLIC RECORDS REQUEST of October 11, 2019, Reference # P000645-101119
Dear Penny,
The City received a public records request from you on October 11, 2019. You requested the following: To Whom It May Concern:
Pursuant to the Washington Public Records Act, I hereby request the following records:
Personnel files for all law enforcement officers employed by Port Orchard Police Department from January 2015 through current date, October 9, 2019.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

From: Port Orchard Police Department

--- Please respond above this line ---

RE: PUBLIC RECORDS REQUEST of October 11, 2019, Reference # P000645-101119
Dear Penny,
The City received a public records request from you on October 11, 2019. You requested the following: To Whom It May Concern:
Pursuant to the Washington Public Records Act, I hereby request the following records:
Personnel files for all law enforcement officers employed by Port Orchard Police Department from January 2015 through current date, October 9, 2019.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.
The City received payment for the release of the 2nd installment of records on February 10, 2020, and they are available to you now in the Port Orchard Records Center. Click the link below this message to login to the Records Center and retrieve the records.
In addition, the City has the 3rd installment of records ready for release, however since the deposit has been depleted, the amount due is $21.96. Once payment is received the City will release the records and provide you with the next installment date.
Sincerely,
Brandy Rinearson
City Clerk
City Clerk's Office
360-876-7030
To monitor the progress or update this request please log into the Public Records Center. (https://u8387795.ct.sendgrid.net/ls/click?upn=nZGH0ylxadMp5hTpNkeAFoZ1vS-2FrPzlkmrEOPWKJgAwrYCWh-2BWgtlRfeHgC9WXMuRm5pQU9Q-2FZ9ZNd-2Ba6KS-2B8des0NG2v4CYV2la-2BU1X2e7vh-2BXPr2TuDygu-2F-2F-2Fp5fH6tHJg_mHiw62hyQrJQhNMFiwq4W9iJYiLtW47r3RkrWKC-2FOr-2FN6Bsm40F3lyuz9Xiw-2Bqfn75vgZz7xrL7Ua76gIAh86n3iiq35O7TVeTQjshvNRSoWK6OF2bSp06B-2FTd-2BNF0uGxgz7c-2FlsA97YwN0xCkTkBHpYp5tnVBCK2p09iIbEDV-2B7zadsfnb1iw6E-2BZkGY4FFb-2FVoTYFgYD7dHuoUhi0TFHa0WJ0MQHcm8-2F8MdN5-2F-2B96qH4yFftKNmLSpzhW7fHjSxUNNYxLM8xK2NLHPYo5iNdhvWKE8nLcFmFH3qg1wttwps-2BurMgr4yKRGwLvLwfUcZ3EpiGv5wwjyR7PQwAItJnxJ3qmzQljsluR8iJ2rreTi-2FlCGKTA213NTgQ3r5vhS4ahs1wbY52QqwjGTR7XyUmb5BTlzhWM0GGti99A2Dqw-3D)

From: Penny Allen


To Whom It May Concern:

Please find enclosed a check for $21.96 to satisfy the fee associated with the attached public records request.

Thank you.

From: Port Orchard Police Department

--- Please respond above this line ---

Dear Penny,
The City received a public records request from you on October 11, 2019. You requested the following: To Whom It May Concern:
Pursuant to the Washington Public Records Act, I hereby request the following records:
Personnel files for all law enforcement officers employed by Port Orchard Police Department from January 2015 through current date, October 9, 2019.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.
The City received payment for the release of the 3rd installment of records yesterday and they are available to you now in the Port Orchard Records Center. Click the link below this message to login to the Records Center and retrieve the records.
Please note that in Officer Humphrey's file, section 3, page 40 of 104 there are some "blacked out" text. The City did not black those out, it was received that way when placed in the personnel file.
In addition, the City has the 4th installment of records will be ready for release by March 18, 2020, however since the deposit has been depleted, the estimated amount due is $23.23, see the "4th Installment Charges" file in the Records Center. Once payment is received the City will release the records and provide you with the next installment date.
Sincerely,
Brandy Rinearson
City Clerk
City Clerk's Office
360-876-7030
To monitor the progress or update this request please log into the Public Records Center. (https://u8387795.ct.sendgrid.net/ls/click?upn=nZGH0ylxadMp5hTpNkeAFoZ1vS-2FrPzlkmrEOPWKJgAwrYCWh-2BWgtlRfeHgC9WXMuRm5pQU9Q-2FZ9ZNd-2Ba6KS-2B8des0NG2v4CYV2la-2BU1X2e7vh-2BXPr2TuDygu-2F-2F-2Fp5fH6bp_2_mHiw62hyQrJQhNMFiwq4W9iJYiLtW47r3RkrWKC-2FOr-2FN6Bsm40F3lyuz9Xiw-2Bqfn75vgZz7xrL7Ua76gIAh86pqDq1M-2FYrWKkcNssU33tP6vKC9c7rmpmqGpwRufljp2AuOvyAnsV0hpvNkLP1sIA0EjY-2FnEBVcMXdr6a1dtB4X3toeb1pTwvW5DroR7qnpVTAQ27eDHpCIfC1OVbFc9LLRBzq9CZmvdleCiLreJy6-2FD7kUo3zkuP4V4bUFRvxiYq2Y3km9YOt4scI0PkEzj1zJQxSjSJTyvdoGbwpkB6uIN8IkIIewJllb2zKTGPu7b6kVu6TpcXhiWBAE1ZsuEE3gGn-2BRvK3htLAL-2BHZb6mBgHcdHVnL8wVmU0oVsUiBPHQv1awF9RnVFJq7TfC6SWTvaVHIUvgGLJddtbR0-2Fea1c-3D)

From: Port Orchard Police Department

--- Please respond above this line ---

RE: PUBLIC RECORDS REQUEST of October 11, 2019, Reference # P000645-101119
Dear Penny,
The City received a public records request from you on October 11, 2019. You requested the following: To Whom It May Concern:
Pursuant to the Washington Public Records Act, I hereby request the following records:
Personnel files for all law enforcement officers employed by Port Orchard Police Department from January 2015 through current date, October 9, 2019.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

From: Port Orchard Police Department

--- Please respond above this line ---

Penny,
The City received payment for the release of the 4th installment of records on May 13, 2020, and they are available to you now in the Port Orchard Records Center, labeled "4th Installment and Estimate of Charges". Click the link below this message to login to the Records Center and retrieve the records.
Pursuant to RCW 42.56.520, the City is providing you with notice that it needs additional time to respond to your request. The additional time is necessary to review and assemble the materials requested and to determine whether any of the documents are exempt from disclosure.
We estimate the next installment to this request will be available on or before 6/15/2020.  If public records become available in advance of this estimate we will contact you promptly. Conversely, if the City encounters a need to extend our estimate, we will contact you with a revised estimated date.
In addition, we estimate the cost to copy the responsive records to be $10.31. There is a credit of $4.23 from the 4th installment (as the original amount of $23.23 was an estimate too) so the a mount due for the 5th installment is $6.08 should you want to pay this prior to June 15, 2020.
Sincerely,
Brandy Rinearson
360 876-7030
To monitor the progress or update this request please log into the Public Records Center. (https://u8387795.ct.sendgrid.net/ls/click?upn=nZGH0ylxadMp5hTpNkeAFoZ1vS-2FrPzlkmrEOPWKJgAwrYCWh-2BWgtlRfeHgC9WXMuRm5pQU9Q-2FZ9ZNd-2Ba6KS-2B8des0NG2v4CYV2la-2BU1X2e7vh-2BXPr2TuDygu-2F-2F-2Fp5fH6vNT__mHiw62hyQrJQhNMFiwq4W9iJYiLtW47r3RkrWKC-2FOr-2FN6Bsm40F3lyuz9Xiw-2Bqfn75vgZz7xrL7Ua76gIAh86tCh9JTJVlWFaC-2B08INDF3dWvcUesxpL7YXaAkPt3qcMbv3LIRCXleYrO9EW0-2FVBHHU9D3HJSdIJhFOFgch1txVmesfPzpzunpoBT3C44HkTfWNclE084dRmfE8KrF-2BaXvQmwZs41lQGIp1vl1bbcfMLsfE8YDqyaD6QnGxRwuu5rrGRiULA2Pj8cTne6HQgaZSRR2x33MkqXqXLqsNwgUSA6isOJWUqs5-2BnvkdSSt0k4vnavV1KRWlSrQ8R7U9W9HNwjd2JzwNdkMkoZ2efBqVRWaxW-2FSccRvvFPdpwvl9bvCadOU7I0exyq8BCCQELiZ-2BRyVDHphlTAgcTSK0qfiI-3D)

From: Port Orchard Police Department

--- Please respond above this line ---

Penny,

From: Port Orchard Police Department

--- Please respond above this line ---

Hello Penny,
The 5th installment of records related to your October 11, 2019, public records request is ready.
We were able to provide more records than estimated, therefore the amount due for this installment is $9.82 (see the Excel spreadsheet outlining the cost associated with this installment).
However since the deposit has been depleted, once payment is received the City will release the records and provide you with the next installment release date.
You can call 360 876-5139 directly to make the payment over the phone or mail check payable to City of Port Orchard. The mailing address is 216 Prospect Street, Port Orchard, WA 98366, attn City Clerk.
Best wishes,
Brandy Rinearson
360 876-7030
To monitor the progress or update this request please log into the Public Records Center. (https://u8387795.ct.sendgrid.net/ls/click?upn=nZGH0ylxadMp5hTpNkeAFoZ1vS-2FrPzlkmrEOPWKJgAwrYCWh-2BWgtlRfeHgC9WXMuRm5pQU9Q-2FZ9ZNd-2Ba6KS-2B8des0NG2v4CYV2la-2BU1X2e7vh-2BXPr2TuDygu-2F-2F-2Fp5fH6kysA_mHiw62hyQrJQhNMFiwq4W9iJYiLtW47r3RkrWKC-2FOr-2FN6Bsm40F3lyuz9Xiw-2Bqfn75vgZz7xrL7Ua76gIAh86mDbmSqsRKKQqQidNR4vu3QtHppRTTWOnoyM9LFpM3N9sb68vRZ3qKNCpgOQWvEsmukeOpwrUnqlL77iRFvncFDBgrLLioJK633YFrYqP8IMtujhxViij3NlTcYeA3mEmgimhazvOu1WQwWtd3KBoLp7c8cABH0An8yVQVdvLkt1nK-2FFC-2Bxb-2BGBj-2FhSCGRh4xQQIjUudi26MEcI2Bdyf44DVD65ER7N-2B7e-2FVW1YZg9Lqntpwv2W0PmZZj9qKo21cP4ADPkvQ1VBJzzuUO66R3Ooq6oc6b8enDvYr5XgDUeMf)

From: Penny Allen


To Whom It May Concern:

Please find enclosed a check for $9.82 to satisfy the fee associated with the attached public records request.

Thank you.

From: Port Orchard Police Department

--- Please respond above this line ---

Hello Penny, The City received payment for the release of the 5th installment of records on July 21, 2020, and they are available to you now in the Port Orchard Records Center, labeled "5th Installment. Click the link below this message to login to the Records Center and retrieve the records. estimate the next installment to this request will be available on or before 8/15/2020.  If public records become available in advance of this estimate, we will contact you promptly. Conversely, if the City encounters a need to extend our estimate, we will contact you promptly with a revised estimated date. I will contact you prior to that date to provide you the cost to copy/scan/upload the records.
Best wishes,
Brandy Rinearson
360 876-7030
To monitor the progress or update this request please log into the Public Records Center. (https://u8387795.ct.sendgrid.net/ls/click?upn=nZGH0ylxadMp5hTpNkeAFoZ1vS-2FrPzlkmrEOPWKJgAwrYCWh-2BWgtlRfeHgC9WXMuRm5pQU9Q-2FZ9ZNd-2Ba6KS-2B8des0NG2v4CYV2la-2BU1X2e7vh-2BXPr2TuDygu-2F-2F-2Fp5fH6apOw_mHiw62hyQrJQhNMFiwq4W9iJYiLtW47r3RkrWKC-2FOr-2FN6Bsm40F3lyuz9Xiw-2Bqfn75vgZz7xrL7Ua76gIAh86pF2Nx-2Baw3yLlUuf4iCAvKF1ydOinQcITlsXkPDj4Z7JsHkM4dokTePwAjrmdNr-2FEAe8yBX-2BEil0A9o0ri1G5sFGlBktXNZGce1QGmLjLa1b6PT1OF-2BCbUYUBnUPfme97ygjriv68nTCIWLCN7xy6kERND3Fr5W-2Fn-2BdxGfRpgAwRhVPyXSUMmR4w5-2BiWUKUhCKifXWGB2e16ssSKV8cC52N-2BeI3gD9NJjZ1BRc7619PQ2xctPJbTWlQ1BCmY7DUUVSODosTnoPplJtdWFGEnahJuLuLFKDFv8Juo9LkIRZGbS12V23vXXQ8-2FnZ1m8oQUJQ-3D-3D)

From: Port Orchard Police Department

--- Please respond above this line ---

Hello Penny,
The 6th installment of records related to your October 11, 2019, public records request is ready. The amount due for this installment is $6.11 (see the Excel spreadsheet outlining the cost associated with this installment).
However since the deposit has been depleted, once payment is received the City will release the records and provide you with the next installment release date.
You can call 360 876-5139 directly to make the payment over the phone or mail check payable to City of Port Orchard. The mailing address is 216 Prospect Street, Port Orchard, WA 98366, attn City Clerk.
Best wishes,
Brandy Rinearson
360 876-7030
To monitor the progress or update this request please log into the Public Records Center. (https://u8387795.ct.sendgrid.net/ls/click?upn=nZGH0ylxadMp5hTpNkeAFoZ1vS-2FrPzlkmrEOPWKJgAwrYCWh-2BWgtlRfeHgC9WXMuRm5pQU9Q-2FZ9ZNd-2Ba6KS-2B8des0NG2v4CYV2la-2BU1X2e7vh-2BXPr2TuDygu-2F-2F-2Fp5fH6YyxU_mHiw62hyQrJQhNMFiwq4W9iJYiLtW47r3RkrWKC-2FOr-2FN6Bsm40F3lyuz9Xiw-2Bqfn75vgZz7xrL7Ua76gIAh86u54-2Fl8vDyClMTTIfBk7YaaWDTooCa427KO2Gm52PTUjWSd9Ybi5c7sI-2BMxmpgaIfkObuZrNBWE17pYy6NPhcMXOP3Vw3NOo81uN83NrWRGNF50sXCV-2B4f6HVDwYG3Xgz83ltf50KSrpFxT6XUPcx6npm8AZbNPNmVS1OCmli5cni3ySlGOg4h3xDnqIDHrUby2a8ybuh8vrEjhDoFMamAcyiPOp0ezLwExYHboeQquXHcUeWKbVdIb4-2FKTZWYpaL4bqNOfF8Jw4EA4DzK4X-2Bmyxe18XFI2YXbBGhKS-2BgM2hH4s7iCdNExdPKgHr4HTEQQ-3D-3D)

From: Port Orchard Police Department

--- Please respond above this line ---

Dear Penny,
The City received a public records request from you on October 11, 2019. You requested the following: Personnel files for all law enforcement officers employed by Port Orchard Police Department from January 2015 through current date, October 9, 2019.
On 8/14/2020, the City notified you that we located the records that are responsive to the above request and need payment to release the records. Given that we have not heard from you and in accordance with RCW 42.56.120(4): "if an installment of a records request is not claimed or reviewed, the agency is not obligated to fulfill the balance of the request."
It is standard practice that after 30 days of no response, the city closes the request. Therefore, since we have not received a response or payment from you, we have determined that you are no longer interested in obtaining these documents, nor are you pursuing your October 11, 2019, request. As of October 19, 2020, if we have not heard from you we will consider the request closed.
Sincerely,
Brandy Rinearson
City Clerk
City Clerk's Office
360-876-7030
To monitor the progress or update this request please log into the Public Records Center. (https://u8387795.ct.sendgrid.net/ls/click?upn=nZGH0ylxadMp5hTpNkeAFoZ1vS-2FrPzlkmrEOPWKJgAwrYCWh-2BWgtlRfeHgC9WXMuRm5pQU9Q-2FZ9ZNd-2Ba6KS-2B8des0NG2v4CYV2la-2BU1X2e7vh-2BXPr2TuDygu-2F-2F-2Fp5fH6IPgg_mHiw62hyQrJQhNMFiwq4W9iJYiLtW47r3RkrWKC-2FOr-2FN6Bsm40F3lyuz9Xiw-2Bqfn75vgZz7xrL7Ua76gIAh86pn5PvwmsYTGp4rJ-2BFdIYqEs2xehLaQJhFbH9ITgksSEhJkyagiLtlsPATJZD3m5BKAhKxn5QHnM0g0qbiwokgTkDJ7ZsfBupadQ-2BJvLJmpFhl205vaFRWKCWl6Ab0HSwH2qsMH4dRttVb8cXIhXeQ-2FOIBVip5878652f2pXeYe8SEu7X7DfibCXq1wyUYzBvkxgDSvfuRBkUfH-2BvaOzAgM3hWfPbGq-2BgIirh2J3aoIZvFsodmujiewjIzV7k6jIBho8uGOQ-2BM1bvhhHDeyh-2FvXfkBiLcpn72ZXQXc4xdJdfbRv41U5iTMRQTyOyar-2BT9w-3D-3D)

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