electronic communications - POPD Officer Nathan Lynch #734

Penny Allen filed this request with the Port Orchard Police Department of Kitsap County, WA.

It is a clone of this request.

Tracking #

DOC051018-010

Status
Completed

Communications

From: Penny Allen

To Whom It May Concern:

Pursuant to the Washington Public Records Act, I hereby request the following records:

Pursuant to RCW Ch. 42.56 (Public Records Act), and within the scope of Port Orchard Police Department GENERAL ORDERS:

*1920 USE OF DEPARTMENT COMPUTERS

*9.3 GENERAL POLICY REGARDING USE OF THE RESOURCES

I hereby request the following records:

Electronic communications, Emails and Text messages (i.e., SMS messages) and other mobile-phone-based text communications (e.g., Signal Messenger, WhatsApp, Wire, Wickr, Telegram, iMessage, Facebook Chat, SnapChat, Slack, Glip, Facebook and Twitter "direct messages," etc.), addressed or "CC'd" to POPD Officer Nathan Lynch #734 or any alias of his, sent by Officer Lynch, or sent on behalf of Officer Lynch, for the following time periods:

October 01, 2015 to November 10, 2015

November 10, 2016 to January 10, 2017

March 03, 2017 to March 27, 2017

All records on personal or work-specific devices operated by or otherwise under the control of Officer Nathan Lynch # 734. In the event that the search for responsive records involves a public employee's good-faith search of his or her personal device, please provide a reasonably detailed, nonconclusory affidavit attesting to the nature and extent of that search.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

Penny Allen

From: Penny Allen

To Whom It May Concern:

I wanted to follow up on the following PRA request, copied below, and originally submitted on April 30, 2018. The statute requires a response within 5 business days and I have not received a response from you yet. Please let me know when I can expect to receive a response, or if further clarification is needed.

Thank you for your help.
P. Allen

To Whom It May Concern:

Pursuant to RCW Ch. 42.56 (Public Records Act), and within the scope of Port Orchard Police Department GENERAL ORDERS:

*1920 USE OF DEPARTMENT COMPUTERS

*9.3 GENERAL POLICY REGARDING USE OF THE RESOURCES

I hereby request the following records:

Electronic communications, Emails and Text messages (i.e., SMS messages) and other mobile-phone-based text communications (e.g., Signal Messenger, WhatsApp, Wire, Wickr, Telegram, iMessage, Facebook Chat, SnapChat, Slack, Glip, Facebook and Twitter "direct messages," etc.), addressed or "CC'd" to POPD Officer Nathan Lynch #734 or any alias of his, sent by Officer Lynch, or sent on behalf of Officer Lynch, for the following time periods:

October 01, 2015 to November 10, 2015

November 10, 2016 to January 10, 2017

March 03, 2017 to March 27, 2017

All records on personal or work-specific devices operated by or otherwise under the control of Officer Nathan Lynch # 734. In the event that the search for responsive records involves a public employee's good-faith search of his or her personal device, please provide a reasonably detailed, nonconclusory affidavit attesting to the nature and extent of that search.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

Penny Allen

From: Penny Allen

To whom it may concern;
Please note the in the follow up request dated 4/10/2018 there was a typo in the original request date. As you can see from the original request the follow up should read :

April 03, 2018

Thank you,
P. Allen

From: Port Orchard Police Department

Dear Miss Allen:

Please see the attached response to your request for police records.

Sincerely,

Cyndi Circelli
Office Manager
Port Orchard Police Department
546 Bay Street
Port Orchard, WA 98366
(360) 876-1700

From: Port Orchard Police Department

Ms. Penny Allen:

We sent you a response to this request with an "estimated completion date" on 4/10/18. If you did not receive it for some reason, please let us know and we will send it again.

Cyndi Circelli
Office Manager
Port Orchard Police Department
546 Bay Street
Port Orchard, WA 98366
(360) 876-1700

From: Port Orchard Police Department

Miss Allen,

Please see the attached response to your request for records,

Sincerely,

Cyndi Circelli
Office Manager
Port Orchard Police Department
546 Bay Street
Port Orchard, WA 98366
(360) 876-1700

From: Port Orchard Police Department

Ms. Allen,

Please see the attached response to your request for police records.

Sincerely,

Cyndi Circelli
Office Manager
Port Orchard Police Department
546 Bay Street
Port Orchard, WA 98366
(360) 876-1700

From: Port Orchard Police Department

Ms. Allen,

Please see the attached response to your request for police records.

Sincerely,

Cyndi Circelli
Office Manager
Port Orchard Police Department
546 Bay Street
Port Orchard, WA 98366
(360) 876-1700

From: Penny Allen

Dear Ms. Circelli,
I don't believe you have any other open requests from me at this time. Please go ahead and fulfill this one.
Thank you,
P. Allen

From: Port Orchard Police Department

Ms. Allen,

We are still actively working on your request for #51763-50190162. So far, you should have received two installments of records.

We appreciate your continued patience as we continue to process this request.

Sincerely,

Cyndi Circelli
Office Manager
Port Orchard Police Department
546 Bay Street
Port Orchard, WA 98366
(360) 876-1700

From: Penny Allen

Ms. Circelli,
I closed request #51763-50190162 as completed on June 21, 2018. I sent you another confirmation of that today, July 12, 2018. I believe this request is the only one that unfulfilled at this time.
P. Allen

From: Port Orchard Police Department

Ms. Allen,

With your other request closed, this is your only outstanding request with us. We are continuing to process it, and will have a response to you as soon as we can, hopefully before our previously estimated date of August 6, 2018.

Sincerely,

Cyndi Circelli
Office Manager
Port Orchard Police Department
546 Bay Street
Port Orchard, WA 98366
(360) 876-1700

From: Port Orchard Police Department

Ms. Allen,

Please see the attached response to your request for police records. Due to the volume, the response will be sent over several emails to you.

Sincerely,

Cyndi Circelli
Office Manager
Port Orchard Police Department
546 Bay Street
Port Orchard, WA 98366
(360) 876-1700

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From: Port Orchard Police Department

Ms. Allen,

Please see the attached in response to your request for records.

Sincerely,

Cyndi Circelli
Office Manager
Port Orchard Police Department
546 Bay Street
Port Orchard, WA 98366
(360) 876-1700

From: Port Orchard Police Department

Ms. Allen,

Please see the attached records in response to your request.

Sincerely,

Cyndi Circelli
Office Manager
Port Orchard Police Department
546 Bay Street
Port Orchard, WA 98366
(360) 876-1700

From: Port Orchard Police Department

Ms. Allen,

Please see the attached records in response to your request.

Sincerely,

Cyndi Circelli
Office Manager
Port Orchard Police Department
546 Bay Street
Port Orchard, WA 98366
(360) 876-1700

From: Port Orchard Police Department

Ms. Allen,

Please see the attached records in response to your request.

Sincerely,

Cyndi Circelli
Office Manager
Port Orchard Police Department
546 Bay Street
Port Orchard, WA 98366
(360) 876-1700

From: Port Orchard Police Department

Ms. Allen,

Please see the attached records in response to your request.

Sincerely,

Cyndi Circelli
Office Manager
Port Orchard Police Department
546 Bay Street
Port Orchard, WA 98366
(360) 876-1700

From: Port Orchard Police Department

Ms. Allen,

Please see the attached response to your request for police records.

Sincerely,

Cyndi Circelli
Office Manager
Port Orchard Police Department
546 Bay Street
Port Orchard, WA 98366
(360) 876-1700

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From: Port Orchard Police Department

Ms. Allen,

Please confirm that you have received 8 emails with a total of 404 email attachments, and one PDF attachment (letter).

Sincerely,

Cyndi Circelli
Office Manager
Port Orchard Police Department
546 Bay Street
Port Orchard, WA 98366
(360) 876-1700

From: Penny Allen

Ms. Circelli,
I have received 8 emails containing a total of 356 files and one PDF file. Is it possible to get an estimate how many more installments will be made and an estimated completion date?
Thank you,
P. Allen

From: Port Orchard Police Department

Ms. Allen,

Yes, I am going to try and send it to you in two more installments, hopefully to be completed by the end of this month, August 31st. Would you be opposed to me putting the files on CD rather than emailing them to you?

Cyndi Circelli
Office Manager
Port Orchard Police Department
546 Bay Street
Port Orchard, WA 98366
(360) 876-1700

From: Penny Allen

Ms. Circelli,
Putting them on a CD is fine if that is the format that is most convenient and expedient for you.
Thank you,
P. Allen

From: Port Orchard Police Department

Ms. Allen,

Please see the attached response to your request for police records. There will be several emails of records. I will let you know how many are sent and how many files should be attached.

Sincerely,

Cyndi Circelli
Office Manager
Port Orchard Police Department
546 Bay Street
Port Orchard, WA 98366
(360) 876-1700

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From: Port Orchard Police Department

See attached.

Cyndi Circelli
Office Manager
Port Orchard Police Department
546 Bay Street
Port Orchard, WA 98366
(360) 876-1700

From: Port Orchard Police Department

See attached.

Cyndi Circelli
Office Manager
Port Orchard Police Department
546 Bay Street
Port Orchard, WA 98366
(360) 876-1700

From: Port Orchard Police Department

Please see attached.

Cyndi Circelli
Office Manager
Port Orchard Police Department
546 Bay Street
Port Orchard, WA 98366
(360) 876-1700

From: Port Orchard Police Department

See attached.

Cyndi Circelli
Office Manager
Port Orchard Police Department
546 Bay Street
Port Orchard, WA 98366
(360) 876-1700

From: Port Orchard Police Department

Please see attached.

Cyndi Circelli
Office Manager
Port Orchard Police Department
546 Bay Street
Port Orchard, WA 98366
(360) 876-1700

From: Port Orchard Police Department

Please see attached.

Cyndi Circelli
Office Manager
Port Orchard Police Department
546 Bay Street
Port Orchard, WA 98366
(360) 876-1700

From: Port Orchard Police Department

Please see attached.

Cyndi Circelli
Office Manager
Port Orchard Police Department
546 Bay Street
Port Orchard, WA 98366
(360) 876-1700

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From: Port Orchard Police Department

Ms. Allen,

You should have received eight separate emails with a total of 286 files for this current installment. I know we discussed the possibility of putting the records on CD, but I believe emailing is still the best way to get this information to you.

Please see the attached letter.

Sincerely,

Cyndi Circelli
Office Manager
Port Orchard Police Department
546 Bay Street
Port Orchard, WA 98366
(360) 876-1700

From: Port Orchard Police Department

Ms. Allen,

Please see the attached response to your request for police records.

Sincerely,

Cyndi Circelli
Office Manager
Port Orchard Police Department
546 Bay Street
Port Orchard, WA 98366
(360) 876-1700

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From: Penny Allen

Ms. Circelli,
I have received a total of 765 files in response to this request. Does that complete the request or will there be another installment?
P. Allen

From: Port Orchard Police Department

Ms. Allen,

There will likely be more installments to come. I am still going through emails to determine whether they are responsive to the request.

Sincerely,

Cyndi Circelli
Office Manager
Port Orchard Police Department
546 Bay Street
Port Orchard, WA 98366
(360) 876-1700

From: Penny Allen

Ms. Circelli,
The request is for all electronic communications from October 01, 2015 to November 10, 2015,November 10, 2016 to January 10, 2017,
March 03, 2017 to March 27, 2017 . Only a few months worth of communications. As such, it is a closed ended request and doesn't reasonably warrant being strung out with no end in sight. Can you please provide a good faith estimated completion date.
Thank you,
P. Allen

From: Port Orchard Police Department

Ms. Allen,

I still need to filter through roughly 500 emails to determine whether they are responsive and make any necessary redactions if any of the information is not releasable. I am working to process your request as quickly as I am able to do so. I believe that we are a little over half way there since I have sent you 765 files already. Based on that, my best estimated date of completion is on October 31, 2018. I will continue to release installments to you as they come available, and work to complete the response as soon as possible.

Thank you for your continued patience as I work to process your request.

Sincerely,

Cyndi Circelli
Office Manager
Port Orchard Police Department
546 Bay Street
Port Orchard, WA 98366
(360) 876-1700

From: Port Orchard Police Department

Ms. Allen,

Please see the attached response to your request for police records. Due to the volume of files, I will send this response over several emails to follow this one.

Sincerely,

Cyndi Circelli
Office Manager
Port Orchard Police Department
546 Bay Street
Port Orchard, WA 98366
(360) 876-1700

From: Port Orchard Police Department

Miss Allen,

Please see the attached response to your request.

Cyndi Circelli
Office Manager
Port Orchard Police Department
546 Bay Street
Port Orchard, WA 98366
(360) 876-1700

From: Port Orchard Police Department

Miss Allen,

Please see the attached response to your request for police records. I have tried unsuccessfully to send the responsive files to you in small groups via email. As the attached responses indicate, the items were undeliverable due to size restrictions. As such, I have decided to load the responsive files to a CD as we have discussed as a possibility in the past. You may pick up the CD from the Police Department front desk at your convenience, or I can mail it to an address or PO Box of your choice. Please let me know how you would like to receive the CD.

Sincerely,

Cyndi Circelli
Office Manager
Port Orchard Police Department
546 Bay Street
Port Orchard, WA 98366
(360) 876-1700

From: Penny Allen

Ms. Circelli,
I will arrange to pick up Cd's. Will there be a fee?

From: Port Orchard Police Department

Ms. Allen,

There is no fee for the CD as nothing was scanned or copied.

Sincerely,

Cyndi Circelli
Office Manager
Port Orchard Police Department
546 Bay Street
Port Orchard, WA 98366
(360) 876-1700

From: Port Orchard Police Department

Ms. Allen,

Please see the attached response to your request for police records. As with the last installment dated September 13, 2018, I have placed the records from this final installment on to a CD, that you may pick up from our front desk at your convenience. There is no charge to you for the CD. Our office hours are Monday through Friday, 8:00 amd-4:30 pm not including holidays.

Sincerely,

Cyndi Circelli
Office Manager
Port Orchard Police Department
546 Bay Street
Port Orchard, WA 98366
(360) 876-1700

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