Local level SAEC policies/data (Police)

Paxtyn Merten filed this request with the Police of Kirkland, WA.
Tracking #

P021195-100218

Multi Request Local level SAEC policies/data
Status
Completed

Communications

From: Paxtyn Merten

To Whom It May Concern:

Pursuant to the Washington Public Records Act, I hereby request the following records:

Any and all statistics, data, reports, audits, policies, and procedures pertaining to the following items regarding sexual assault evidence collection (SAEC) kits — also known as "rape kits":

• All standard operating procedures regarding the SAEC process

• Any written policies or procedures regarding department practices on the acquisition or handling of rape kit evidence, including protocols for its collection, testing, and delegation and transfer to all other relevant locations, laboratories, or agencies

• The number of kits collected and booked into evidence from the period of January 1, 2000 through the date this request is processed

• The number of kits that have been processed by a public or private crime or forensic laboratory or equivalent processing location from the period of January 1, 2000 through the date this request is processed

• The number of unprocessed kits in any storage facilities currently under the department’s jurisdiction and control, including those held by medical personnel or at external laboratory locations

• Any materials regarding the status or ultimate disposition of cases in which a kit was collected. Please include all available segregable data.

• All audits involving this agency regarding the collection or backlog of SAEC kits

• All proposed alterations or yet-to-be-implemented changes to the policies and procedures regarding the collection, testing, and use of SAEC kits

If there any questions about this request, please feel free to call us at the MuckRock office at 617-299-1832.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

Paxtyn Merten

From: City of Kirkland, Public Records Requests c/o City Clerk, Kathi Anderson

Dear Paxtyn Merten,
Thank you for registering with the City of Kirkland Public Records Center. Please log in to the
Public Records Portal to update any contact or password information and to track the progress of your request. Should you have any questions, please do not hesitate to contact the City Clerk's Office at (425) 587-3190. (http://www.kirklandwa.gov/depart/Finance_and_Administration/Public_Records/Public_Records_Request/PRRPortal.htm)
City of Kirkland

This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY.

From: City of Kirkland, Public Records Requests c/o City Clerk, Kathi Anderson

Dear Paxtyn Merten,

This will acknowledge receipt of your request for access to public records pursuant to the Washington State Public Records Act, Ch. 42.56 RCW. Your request was given the reference number P021195-100218 for tracking purposes.

City staff has begun work on your request and will contact you within five business days, either with the records you have requested, to provide you with an estimate of what date the records will be available for you, or to request a clarification, if necessary.   Note that we may also direct you to the City’s website if the records are available there, notify you that some records may be withheld or redacted, or inform you that there are no responsive records.

Should you have any questions, please feel free to respond to this email or call the City Clerk’s office at 425-587-3190. You can also monitor the progress of your request at the link below and you will receive an email when your request has been completed.

Kirkland Public Records

To track your request and respond, visit the , then click on "View My Public Records Requests." Public Records Request Portal (https://mycusthelp.info/KIRKLANDWA/_cs/Login.aspx?sSessionID=&target=%2fKIRKLANDWA%2f_cs%2fCustomerIssues.aspx)

From: Police

Forwarded to Adam

From: City of Kirkland, Public Records Requests c/o City Clerk, Kathi Anderson

--- Please respond above this line ---

10/09/2018
Paxtyn Merten
MuckRock News Dept. MR 6188 411A Highland Ave
Somerville MA 02144
RE: Notice of Installment & Partial Release: P021195-100218
Dear Paxtyn Merten:

We are writing to update you on the status of your above-referenced records request.  The records that have been identified as responsive to your request by the Kirkland Police Department have been uploaded to the City's records portal. (Click Here.)  Select the link to "View My Public Records Requests," click “View my requests," and log in. After logging in click “View Files,” and the responsive records will be available to download as a link at the top of the page. (https://u8387795.ct.sendgrid.net/wf/click?upn=S-2BehCBSDSzwVGewhY9FtkY-2BxXrX4x-2BArdJPiH6aYQaKGfwX0pWQjmIOjDffYhnd5IQQUQwWUZ-2FTGYB066lvz-2BQYcAhx7667jPT-2FgmGy-2F49aZPtb8A1Kj5udyvTlmHJyKyobP3vgPhrzZpyo8tDS2lOsBrsb6pAzcO2HDAF-2Fo-2Ft4-3D_MVhiSOlUoeE4nMyabTX2VF-2FyFJlA6H6maDlIPUouzNzldo0R9NHlzZoD7Mw3tpKCv7Jgu-2B1oQ8Z8A-2BV-2Fi4Gj-2BZpIsaVMJbCylmJK1CBbWg3MEySt9utJS21ER7R3PfLqmKjiHMsXKIrEe8dTPo02Mh9ifR-2FxiKrZ721BpCsD2chPpp5JKUOJ8yU6DeEpfnaxOkyJ7CaWvTkUBKt1O1AA3DMiJjrBtceUEkA7w4H9p5mLUzyy0jJhvK1mYOil9B2Tf-2FoDCWQPsT5F-2FRD4P-2BD5daduGaYbOUJYFQOr2NBJrrHOLQkF3NlO93ANvhm5cavUSoYV7y4brYrGE8-2Ffp4imLwuHwqkXEkigzeOM5QvdbLrIOFF2gZ792PV3O1JbqEDostLIxkOX33Wj6cit6g4xXA-3D-3D) 3 Lexipol Policies were released to you on today’s date with no redactions or exemptions applied. Your request is still open and in process. We recognize the requested information is very important to you, and are doing our best to fill all requests in a reasonable amount of time. Due to the size of the request and the amount of time required for review, you should anticipate a response that will contain your next installment on or about 11/2/2018. If in the interim you would like to prioritize the order in which you will receive responsive material, please do not hesitate to contact us by replying to this email.
If you have any questions or have any difficulty in accessing the records, please do not hesitate to contact Kirkland Police Records at (425) 587-3481 or respond via this email. We thank you for your patience.Respectfully,
Kirkland Police Records Staff

11750 NE 118th Street  •  Kirkland, Washington 98034-7114  •  425.587.3481  • www.kirklandwa.gov (www.kirklandwa.gov)

From: City of Kirkland, Public Records Requests c/o City Clerk, Kathi Anderson

--- Please respond above this line ---

10/09/2018
Paxtyn Merten
MuckRock News Dept. MR 6188 411A Highland Ave
Somerville MA 02144
RE: Notice of Installment & Partial Release: P021195-100218
Dear Paxtyn Merten:

We are writing to update you on the status of your above-referenced records request.  The records that have been identified as responsive to your request by the Kirkland Police Department have been uploaded to the City's records portal. (Click Here.)  Select the link to "View My Public Records Requests," click “View my requests," and log in. After logging in click “View Files,” and the responsive records will be available to download as a link at the top of the page. (https://u8387795.ct.sendgrid.net/wf/click?upn=S-2BehCBSDSzwVGewhY9FtkY-2BxXrX4x-2BArdJPiH6aYQaKGfwX0pWQjmIOjDffYhnd5IQQUQwWUZ-2FTGYB066lvz-2BQYcAhx7667jPT-2FgmGy-2F49aZPtb8A1Kj5udyvTlmHJyKyobP3vgPhrzZpyo8tDS2lOsBrsb6pAzcO2HDAF-2Fo-2Ft4-3D_MVhiSOlUoeE4nMyabTX2VF-2FyFJlA6H6maDlIPUouzNzldo0R9NHlzZoD7Mw3tpKCv7Jgu-2B1oQ8Z8A-2BV-2Fi4Gj-2BZpIsaVMJbCylmJK1CBbWg3MEySt9utJS21ER7R3PfLqmKjiHMsXKIrEe8dTPo02Mh9ifR-2FxiKrZ721BpCsD2chPpp5JKUOJ8yU6DeEpfnaxOkyJ7CaWvTkUBKt1O1AA3DMiJjrBtceUEkA7w4H9p5mLUzyy0jJhvK1mYOil9B2Tf-2FoDCWQPsT5F-2FRD4P-2BD5daduGaYbOUJYFQOr2NBJrrHOLQkF3NlO93ANvhm5cavUSoYV7y4brYrGE8-2Ffp4imLwuHwqkXEkigzeOM5QvdbLrIOFF2gZ792PV3O1JbqEDostLIxkOX33Wj6cit6g4xXA-3D-3D) 3 Lexipol Policies were released to you on today’s date with no redactions or exemptions applied. Your request is still open and in process. We recognize the requested information is very important to you, and are doing our best to fill all requests in a reasonable amount of time. Due to the size of the request and the amount of time required for review, you should anticipate a response that will contain your next installment on or about 11/2/2018. If in the interim you would like to prioritize the order in which you will receive responsive material, please do not hesitate to contact us by replying to this email.
If you have any questions or have any difficulty in accessing the records, please do not hesitate to contact Kirkland Police Records at (425) 587-3481 or respond via this email. We thank you for your patience.Respectfully,
Kirkland Police Records Staff

11750 NE 118th Street  •  Kirkland, Washington 98034-7114  •  425.587.3481  • www.kirklandwa.gov (www.kirklandwa.gov)

From: City of Kirkland, Public Records Requests c/o City Clerk, Kathi Anderson

Dear Paxtyn,
We received your request for password assistance on 10/15/2018 7:05 AM. Below is your temporary password. Please use it to access your account online. When you access your account, please create a permanent password that only you can remember. Login: requests@muckrock.com Temporary Password: 25dacbecd9
This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY

From: City of Kirkland, Public Records Requests c/o City Clerk, Kathi Anderson

Dear Paxtyn,
We received your request for password assistance on 10/15/2018 7:09 AM. Below is your temporary password. Please use it to access your account online. When you access your account, please create a permanent password that only you can remember. Login: requests@muckrock.com Temporary Password: 2a54936f9f
This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY

From: City of Kirkland, Public Records Requests c/o City Clerk, Kathi Anderson

Dear Paxtyn,
We received your request for password assistance on 10/15/2018 7:18 AM. Below is your temporary password. Please use it to access your account online. When you access your account, please create a permanent password that only you can remember. Login: requests@muckrock.com Temporary Password: 1b2ecbe9aa
This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY

From: Police

Dear Paxtyn Merten,
Thank you for registering with the City of Kirkland Public Records Center. Please log in to the
Public Records Portal to update any contact or password information and to track the progress of your request. Should you have any questions, please do not hesitate to contact the City Clerk's Office at (425) 587-3190. (http://www.kirklandwa.gov/depart/Finance_and_Administration/Public_Records/Public_Records_Request/PRRPortal.htm)
City of Kirkland

This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY.

From:

Please find your current password below
1b2ecbe9aa

From: Police

Dear Paxtyn,
We received your request for password assistance on 10/15/2018 8:39 AM. Below is your temporary password. Please use it to access your account online. When you access your account, please create a permanent password that only you can remember. Login: requests@muckrock.com Temporary Password: f026ddb1ae
This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY

From: Police

Hello Paxtyn,
This message is to notify you that your password has changed.
This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY

From:

Attachments:
Lexipol_Policy_609_Sexual_Assault_Investigations.pdf (https://mycusthelp.info/KIRKLANDWA/_rs/DownloadItemFile.aspx?iid=tE1yWYrRuao=&fid=e2xjyApCAXySp5x945Iq59HhxyBEi6i6Ww1EBcvusrU=&cid=I2OVjzgzESs=)
Lexipol_Policy_801_Property_and_Evidence.pdf (https://mycusthelp.info/KIRKLANDWA/_rs/DownloadItemFile.aspx?iid=tE1yWYrRuao=&fid=e2xjyApCAXySp5x945Iq59HhxyBEi6i6y3hZPuQUWck=&cid=I2OVjzgzESs=)
Lexipol_Policy_902_Prison_Rape_Elimination.pdf (https://mycusthelp.info/KIRKLANDWA/_rs/DownloadItemFile.aspx?iid=tE1yWYrRuao=&fid=e2xjyApCAXySp5x945Iq59HhxyBEi6i6Ob3YSwcQ3Sg=&cid=I2OVjzgzESs=)
--- Please respond above this line ---

Good Morning,
Here are the policies that were released.
Thank you,
Ingrid

From: Police

Hi Paxtyn,

Fingers crossed that this time the attachments go through :) All three fit on 1 email so this should be it for this installment.

Thank you,
Ingrid

Police Records Supervisor
M-TH 0700-1700
IBoswell@kirklandwa.gov<mailto:IBoswell@kirklandwa.gov>
425-587-3468

NOTICE: This e-mail account is part of the public domain. Any correspondence and attachments, including personal information, sent to and from the City of Kirkland are subject to the Washington State Public Records Act, Chapter 42.56 RCW, and may be subject to disclosure to a third party requestor, regardless of any claim of confidentiality or privilege asserted by an external party.

From:

Hello Paxtyn,
This message is to notify you that your password has changed.
This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY

From: Police

11/02/2018
Paxtyn Merten
MuckRock Newa Dept. MR 6188 411A Highland Ave
Somerville MA 02144
RE: Notice of Installment & Partial Release: P021195-100218
Dear Paxtyn Merten:

We are writing to update you on the status of your above-referenced records request.  The records that have been identified as responsive to your request by the Kirkland Police Department have been uploaded to the City's records portal. (Click Here.)  Select the link to "View My Public Records Requests," click “View my requests," and log in. After logging in click “View Files,” and the responsive records will be available to download as a link at the top of the page. (http://www.kirklandwa.gov/depart/Finance_and_Administration/Public_Records/Public_Records_Request/PRRPortal.htm)

An excel file containing a portion of the requested information from 1/1/2000 to 4/1/2017 has been provided with no redactions or exemptions applied.  We will be updating this spreadsheet to the date of your request in a later installment and will also be providing additional requested information. Your request is still open and in process. We recognize the requested information is very important to you, and are doing our best to fill all requests in a reasonable amount of time. Due to the size of the request and the amount of time required for review, you should anticipate a response that will contain your next installment on or about 11/20/2018. If in the interim you would like to prioritize the order in which you will receive responsive material, please do not hesitate to contact us by replying to this email.

If you have any questions or have any difficulty in accessing the records, please do not hesitate to contact Kirkland Police Records at (425) 587-3481 or respond via this email. We thank you for your patience.Respectfully,
Kirkland Police Records Staff

11750 NE 118th Street  •  Kirkland, Washington 98034-7114  •  425.587.3481  • www.kirklandwa.gov (www.kirklandwa.gov)

From: Police

--- Please respond above this line ---

11/20/2018
Paxtyn Merten
MuckRock Newa Dept. MR 6188 411A Highland Ave
Somerville MA 02144
RE: Installment Date Response Adjustment; P021195-100218

Dear Paxtyn Merten,

We are writing to inform you that we have had to alter our response schedule for open requests to ensure that all requestors are being responded to in a fair and timely manner. This became necessary due to workload increases, the volume of large records being disseminated on installment plans, and staff availability.
You should anticipate an additional response from our office on or about 12/4/2018. Should the records become available sooner, we will let you know.
If you have any questions regarding your disclosure request or any other matter, please contact the Kirkland Police Department Records Unit at (425) 587-3481 or by responding to this email.

Thank you for your patience,

Kirkland Police Records Staff
11750 NE 118th St., Kirkland WA 98034-7114 (425) 587-3481 www.kirklandwa.gov (www.kirklandwa.gov)

From: Police

--- Please respond above this line ---
12/04/2018
Paxtyn Merten
MuckRock Newa Dept. MR 6188 411A Highland Ave
Somerville MA 02144
RE: Notice of Installment & Partial Release; P021195-100218

Dear Paxtyn Merten:

We are writing to update you on the status of your above-referenced records request. The records that have been identified as responsive to your request by the Kirkland Police Department have been uploaded to the City's records portal which you can access by following the steps below:
* (Click Here.)
* Select the link to "View My Public Records Requests"
* Click “View my requests"
* Log in Select “View Files” and the responsive records will be available to download as a link at the top of the page.

A spreadsheet with updated information on cases with SAEC kits for the time period of 4/1/17 through 10/2/18 has been uploaded to the portal with no redactions or exemptions applied. Your request is still open and in process. We recognize the requested information is very important to you, and are doing our best to fill all requests in a reasonable amount of time. Due to the size of the request and the amount of time required for review, you should anticipate a response that will contain your next installment on or about 12/20/2018. If in the interim you would like to prioritize the order in which you will receive responsive material, please do not hesitate to contact us by replying to this email. We have the right to put your request on a "installment" plan Per RCW 42.56.520(2) Prompt response . Additional time required to respond to a request may be based upon the need to clarify the intent of the request, to locate and assemble the information requested, to notify third persons or agencies affected by the request, or to determine whether any of the information requested is exempt and that a denial should be made as to all or part of the request. If you have any questions or have any difficulty in accessing the records, please do not hesitate to contact Kirkland Police Records at (425) 587-3400 or respond via this email. We thank you for your patience. Respectfully,
Kirkland Police Records Staff

11750 NE 118th Street  •  Kirkland, Washington 98034-7114  •  425.587.3481  • www.kirklandwa.gov (www.kirklandwa.gov)

From: Police

12/19/2018
Paxtyn Merten
MuckRock Newa Dept. MR 6188 411A Highland Ave
Somerville MA 02144
RE: Full Release: P021195-100218
Dear Paxtyn Merten,
We are writing to update you on the status of your above-referenced records request. The records that have been identified as responsive to your request by the Kirkland Police Department have been uploaded to the City's records portal which you can access by following the steps below:
A copy of the updated policy on Sexual Assault Investigations (Lexipol 609), an Audit letter received from the WA attorney general in June 2018, and email correspondence regarding implementation of Washington's new sexual assault kit tracking system were released to you today with no redactions or exemptions applied.  We do not have segregable data or materials on the ultimate disposition of cases in which a kit was collected (you will need to obtain this information (if available) from the King County Superior Court). At this time, the Kirkland Police Records Unit believes it has fulfilled your request and will close this request file. If staff has misinterpreted any part of your request, please advise as soon as possible, as it is the intent of staff to fully comply with RCW 42.56 in a timely manner.  We refer you to Kirkland Public Records Act (PRA) Rule 160 and RCW 42.56.550 concerning your rights to petition the City to internally review its decision to apply this exemption.  Additionally, you may also submit a new request for these records at a later date at which point the cited exemption may no longer be applicable. Should you have any questions or have any difficulty in accessing the records, please do not hesitate to reply to this email or contact Kirkland Police Records at (425) 587-3400.
Respectfully,
Kirkland Police Records Staff
11750 NE 118th Street  •  Kirkland, Washington 98034-7114  •  425.587.3481  • www.kirklandwa.gov (www.kirklandwa.gov)

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