Local level SAEC policies/data (King County, WA)

Vanessa Nason filed this request with the King County Sheriff's Office of King County, WA.
Tracking # P014286-042517
Due May 3, 2017
Est. Completion None
Status
Awaiting Response

Communications

From: Vanessa Nason

To Whom It May Concern:

Pursuant to RCW Ch. 42.56 (Public Records Act), I hereby request the following records:

Any and all statistics, data, reports, audits, policies, and procedures pertaining to the following items regarding sexual assault evidence collection (SAEC) kits (also known as "rape kits") and processing:

• all standard operating procedures regarding the SAEC process

• any written policies or procedures regarding department practices on the acquisition of or handling of rape kit evidence, including protocols for its collection, testing, and delegation and transfer to all other possibly relevant locations, laboratories, or agencies

• the number of kits collected and booked into evidence from the period of January 1, 2000 through the date this request is processed

• the number of kits that have been processed by a public or private crime or forensic laboratory or equivalent processing location from the period of January 1, 2000 through the date this request is processed

• the number of unprocessed kits in any storage facilities currently under the department’s jurisdiction and control, including those held by medical personnel or at external laboratory locations

• any materials regarding the status or ultimate disposition of cases in which a kit was collected. Please include all available segregable data.

• all audits involving this agency regarding the collection or backlog of SAEC kits

• all proposed alterations or yet-to-be-implemented changes to the policies and procedures regarding the collection, testing, and use of SAEC kits

If there any questions about this request, please feel free to call us at the MuckRock office at 617-299-1832.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 7 business days, as the statute requires.

Sincerely,

Vanessa Nason

From: KCSO Online Request System

Dear Vanessa:

Thank you for your interest in obtaining public records held by the King County Sheriff’s Office. Your request has been received and is being processed. Your request was received in this office on April 25, 2017 and given the reference number P014286-042517 for tracking purposes.

Within five business days (excluding holidays) after receiving your request, we will:
* Provide the record(s);
* Or Acknowledge your request and give you a reasonable estimate of how long it will take to respond;
* Or Deny the request in writing, stating the reasons for the denial (this could also include a denial of part of your request and a granting of the remainder).
Record(s) Requested: April 25, 2017King County Sheriff's OfficeKCSO RECORDS UNIT516 3RD AVE RM W150SEATTLE WA 98104-2392 To Whom It May Concern:Pursuant to RCW Ch. 42.56 (Public Records Act), I hereby request the following records:Any and all statistics, data, reports, audits, policies, and procedures pertaining to the following items regarding sexual assault evidence collection (SAEC) kits (also known as "rape kits") and processing:• all standard operating procedures regarding the SAEC process• any written policies or procedures regarding department practices on the acquisition of or handling of rape kit evidence, including protocols for its collection, testing, and delegation and transfer to all other possibly relevant locations, laboratories, or agencies• the number of kits collected and booked into evidence from the period of January 1, 2000 through the date this request is processed• the number of kits that have been processed by a public or private crime or forensic laboratory or equivalent processing location from the period of January 1, 2000 through the date this request is processed• the number of unprocessed kits in any storage facilities currently under the department’s jurisdiction and control, including those held by medical personnel or at external laboratory locations• any materials regarding the status or ultimate disposition of cases in which a kit was collected. Please include all available segregable data.• all audits involving this agency regarding the collection or backlog of SAEC kits• all proposed alterations or yet-to-be-implemented changes to the policies and procedures regarding the collection, testing, and use of SAEC kitsIf there any questions about this request, please feel free to call us at the MuckRock office at 617-299-1832.The requested documents will be made available to the general public, and this request is not being made for commercial purposes.In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 7 business days, as the statute requires.Sincerely,Vanessa Nason------Filed via MuckRock.comE-mail (Preferred): 36713-43353895@requests.muckrock.comFor mailed responses, please address (see note):MuckRockDEPT MR 36713411A Highland AveSomerville, MA 02144-2516PLEASE NOTE: This request was filed by a MuckRock staff reporter. Also note that improperly addressed (i.e., with the requester's name rather than "MuckRock News" and the department number) requests might be returned as undeliverable.

Once the records have been collected, we will notify you of any copying charges. Any records or portion of records that are exempt from disclosure will be withheld or redacted. We will specify the exemption that applies to any documents withheld or redactions made.

You can monitor the progress of your request at the link below and you'll receive an email when your request has been completed. Again, thank you for using the King County Sheriff’s Office online request system.

King County Sheriff’s Office | Records Unit
(206) 263-2626 | www.kingcounty.gov/sheriff (http://www.kingcounty.gov/sheriff)
If you wish to track or respond to this request, please login to the
Online Request System. (https://mycusthelp.com/KCSO/_cs/RequestEdit.aspx?rid=14286&coid=)

From: KCSO Online Request System

--- Please respond above this line ---

Subject: Public Disclosure Request Reference# P014286-042517
Dear Vanessa,
Thank you for your request made via the King County Sheriff’s Office (KCSO) Online Request System on April 25, 2017, and your follow up message from May 2, 2017.  You requested:
“April 25, 2017King County Sheriff's OfficeKCSO RECORDS UNIT516 3RD AVE RM W150SEATTLE WA 98104-2392 To Whom It May Concern:Pursuant to RCW Ch. 42.56 (Public Records Act), I hereby request the following records:Any and all statistics, data, reports, audits, policies, and procedures pertaining to the following items regarding sexual assault evidence collection (SAEC) kits (also known as "rape kits") and processing:• all standard operating procedures regarding the SAEC process• any written policies or procedures regarding department practices on the acquisition of or handling of rape kit evidence, including protocols for its collection, testing, and delegation and transfer to all other possibly relevant locations, laboratories, or agencies• the number of kits collected and booked into evidence from the period of January 1, 2000 through the date this request is processed• the number of kits that have been processed by a public or private crime or forensic laboratory or equivalent processing location from the period of January 1, 2000 through the date this request is processed• the number of unprocessed kits in any storage facilities currently under the department’s jurisdiction and control, including those held by medical personnel or at external laboratory locations• any materials regarding the status or ultimate disposition of cases in which a kit was collected. Please include all available segregable data.• all audits involving this agency regarding the collection or backlog of SAEC kits• all proposed alterations or yet-to-be-implemented changes to the policies and procedures regarding the collection, testing, and use of SAEC kitsIf there any questions about this request, please feel free to call us at the MuckRock office at 617-299-1832.The requested documents will be made available to the general public, and this request is not being made for commercial purposes.In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 7 business days, as the statute requires.Sincerely,Vanessa Nason------Filed via MuckRock.comE-mail (Preferred): 36713-43353895@requests.muckrock.comFor mailed responses, please address (see note):MuckRockDEPT MR 36713411A Highland AveSomerville, MA 02144-2516PLEASE NOTE: This request was filed by a MuckRock staff reporter. Also note that improperly addressed (i.e., with the requester's name rather than "MuckRock News" and the department number) requests might be returned as undeliverable.
The KCSO is experiencing a high volume of open requests and we must coordinate our response with other units in the Sheriff’s Office. We anticipate our response – or first installment – to you on or before 06/30/2017.  We have located one document thus far that is responsive to your request.  We are concerned however as this document contains a substantial amount of sensitive information about juveniles and non-conviction data as well as other potentially sensitive information.  We are wondering if you would be okay with us providing you the list with all the victim and suspect identifying information redacted?  This would allow us to redact the document much faster and provide it to you much sooner.
Please reply to this message or log in to the Online Request System if you have any questions or would like to update or cancel this request.
Sincerely,
JOHN URQUHART, King County Sheriff
Johanna Loomis | Paralegal | Public Disclosure Unit
206.263.2522 | www.kingcounty.gov/sheriff
If you wish to track or respond to this request, please login to the
Online Request System. (https://mycusthelp.com/KCSO/_cs/RequestEdit.aspx?rid=14286&coid=)

From: KCSO Online Request System

--- Please respond above this line ---
Subject: Public Disclosure Request Reference# P014286-042517 Dear Vanessa, Thank you for your message received May 8, 2017.  We have actually responded to your request with a matter of clarification on May 2, 2017, when we received your first status update. We have not had a response from you about that request for clarification and cannot move forward with your request with out it.  Please response by June 30, 2017 or we will consider your request abandoned. The request for clarification is pasted below.  Additionally, I have located a first installment of records responsive to your request.  This installment contains all training for gathering sexual assault kits, our evidence section of our general order manual (GOM) and the standard operating procedures (SOP) for our Special Assault Unit (SAU).
Previous request for clarification:
"We have located one document thus far that is responsive to your request.  We are concerned however as this document contains a substantial amount of sensitive information about juveniles and  non-conviction data as well as other potentially sensitive  information.  We are wondering if you would be okay with us providing you the list with all the victim and suspect  identifying information  redacted?  This would allow us to redact the document much faster and provide it to you much sooner. "
Please log in to the Records Center at the following link to retrieve the records:
Public Records Request - P014286-042517 Once you log in and go to your request, you will find the uploaded records in the yellow highlighted area of your request and marked as attachments.
Please reply to this message or log in to the Online Request System if you have any questions or would like to update or cancel this request.
Sincerely,
JOHN URQUHART, King County Sheriff
Johanna Loomis | Paralegal | Public Disclosure Unit 206.263.2522 | www.kingcounty.gov/sheriff
If you wish to track or respond to this request, please login to the
Online Request System. (https://mycusthelp.com/KCSO/_cs/RequestEdit.aspx?rid=14286&coid=)

From: KCSO Online Request System

Hello,

Unfortunately your email and was not recognized accordingly.  Please be advised that if you wish to submit a new request or check on the status or update an already submitted request, you should visit the has not been routed Online Request System. (http://www.kingcounty.gov/safety/sheriff/Services/PublicDisclosure/Online%20Requests.aspx) Description: TO: [kcso@mycusthelp.net]May 15, 2017King County Sheriff's OfficeKCSO RECORDS UNIT516 3RD AVE RM W150SEATTLE WA 98104-2392 This is a follow up to a previous request:To Whom It May Concern:I wanted to follow up on the following Freedom of Information request, copied below, and originally submitted on April 25, 2017. Please let me know when I can expect to receive a response, or if further clarification is needed.Thanks for your help, and let me know if further clarification is needed.---On May 8, 2017:
King County Sheriff's Office | Records Unit
(206) 263-2626 | www.kingcounty.gov/sheriff (http://www.kingcounty.gov/sheriff)
This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY.

From: KCSO Online Request System

--- Please respond above this line ---
Subject: Public Disclosure Request Reference# P014286-042517 Dear Vanessa, Thank you for your follow up on May 15, 2017.  On May 8, 2017 we wrote:
On 5/8/2017 8:56:10 AM, Johanna Loomis wrote:
Subject: Public Disclosure Request Reference# P014286-042517 Dear Vanessa, Thank you for your message received May 8, 2017.  We have actually responded to your request with a matter of clarification on May 2, 2017, when we  received your first status update. We have not had a response from you about that request for clarification and cannot move forward with your request with out it.  Please response by June 30, 2017 or we will consider your request abandoned. The request for clarification is pasted below.  Additionally, I have located a first installment of records responsive to your request.  This installment contains all training for gathering sexual assault kits, our evidence section of our general order manual (GOM) and the standard operating procedures (SOP) for our Special Assault Unit (SAU).
Previous request for clarification:
"We have located one document thus far that is responsive to your request.  We are concerned however as this document contains a substantial amount of sensitive information about juveniles and  non-conviction data as well as other potentially sensitive  information.  We are wondering if you would be okay with us providing you the list with all the victim and suspect  identifying information  redacted?  This would allow us to redact the document much faster and provide it to you much sooner. "
Please log in to the Records Center at the following link to retrieve the records:
Public Records Request - P014286-042517 Once you log in and go to your request, you will find the uploaded records in the yellow highlighted area of your request and marked as attachments.
Please reply to this message or log in to the Online Request System if you have any questions or would like to update or cancel this request.
Sincerely,
JOHN URQUHART, King County Sheriff
Johanna Loomis | Paralegal | Public Disclosure Unit 206.263.2522 | www.kingcounty.gov/sheriff
If you wish to track or respond to this request, please login to the
Online Request System. (https://mycusthelp.com/KCSO/_cs/RequestEdit.aspx?rid=14286&coid=)

From: MuckRock

Hi,

Sending those lists with the identifying info redacted is fine, thanks!

From: KCSO Online Request System

Hello,

Unfortunately your email and was not recognized accordingly.  Please be advised that if you wish to submit a new request or check on the status or update an already submitted request, you should visit the has not been routed Online Request System. (http://www.kingcounty.gov/safety/sheriff/Services/PublicDisclosure/Online%20Requests.aspx) Description: TO: [kcso@mycusthelp.net]May 16, 2017King County Sheriff's OfficeKCSO RECORDS UNIT516 3RD AVE RM W150SEATTLE WA 98104-2392 This is a follow up to request number P014286-042517:Hi,Sending those lists with the identifying info redacted is fine, thanks!---On May 15, 2017:
King County Sheriff's Office | Records Unit
(206) 263-2626 | www.kingcounty.gov/sheriff (http://www.kingcounty.gov/sheriff)
This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY.

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