KENT SCHOOL DISTRICT – (2021) Request for a complete electronic copy of all Public Records Requests received by the District including the District Responses for the year 2021
It is a clone of this request.
| Tracking # |
22-23-63 |
| Submitted | Nov. 22, 2022 |
| Due | Dec. 20, 2022 |
| Est. Completion | Dec. 20, 2023 |
MuckRock users can file, duplicate, track, and share public records requests like this one. Learn more.
Communications
From: J Tikalsky
KENT SCHOOL DISTRICT – (2021) Request for a complete electronic copy of all Public Records Requests received by the District including the District Responses for the year 2021
Via email: PublicRecords@Kent.k12.wa.us
To Whom It May Concern:
Pursuant to the Washington Public Records Act [RCW 42.56] I hereby request the following records:
1. I request a complete electronic copy of all Public Records Requests received by your agency in the year 2020 and a complete electronic copy of your agency's Responses to each of these Public Records Requests for the year 2021.
Note: Parents and students seeking GRADES and/or TRANSCRIPTS in the year 2021 can be excluded from this request.
PRODUCTION AND DELIVERY OF ELECTRONIC RECORDS
The use of 3rd party “portals” (Such as GOVQA or NEXTREQUEST) for communication and production of records in response to a public records request is optional for the requestor in the State of Washington. Respectfully we decline to use any 3rd party "portal" system, specifically GOVQA and NEXTREQUEST. Please provide all records electronically via direct email attachment, or via no password, no registration internet cloud-based download link.
Please do not direct or invite us to use, register for, or communicate with your agency via any 3rd party portal including but not limited to FOIAOnline, GovQA, NextRequest, FOIAExpress, JustFOIA FOIADirect, WebForm, or any other commercial 3rd party records portal service.
RCW 42.56.080 - Identifiable records—Facilities for copying—Availability of public records.
"...Agencies shall honor requests received in person during an agency's normal office hours, or by mail or email, for identifiable public records unless exempted by provisions of this chapter. No official format is required for making a records request; however, agencies may recommend that requestors submit requests using an agency provided form or web page."
This public records request is being made via email. This public records request will be honored and fulfilled by your agency via email as requested or relief will be sought per statute.
NATIVE ELECTRONIC FORMAT
Please provide all identified public records in their NATIVE electronic format. Unless the records exist IN PAPER FORM ONLY, DO NOT instead create new records by printing native stored electronic files, then scanning and re-printing these newly scanned prints only to reproduce them in again in electronic production.
FEES
In the event that there are fees, please inform us of the total charges in advance of fulfilling the request in strict compliance with all provisions of the Washington State Public Records Act.
EXEMPTION - FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT (FERPA)
Take caution with the broad application of redaction and withholding of identified public records claiming "global FERPA" exemptions. When an agency claims an exemption for an entire record or portion of one, it must inform the requestor of the statutory exemption and provide a brief explanation of how the exemption applies to the record or portion withheld. RCW 42.17.310(4)/42.56.210(3). The brief explanation should cite the statute the agency claims grant an exemption from disclosure. The brief explanation should provide enough information for a requestor to make a threshold determination of whether the claimed exemption is proper. Global, nonspecific claims of exemption such as "FERPA" are insufficient. One way to properly provide a brief explanation of the withheld record or redaction is for the agency to provide a withholding index. It identifies the type of record, its date and number of pages, and the author or recipient of the record (unless their identity is exempt). The withholding index should allow a requestor to make a threshold determination of whether the agency has properly invoked the exemption. There are several exceptions to the FERPA exemption and any agency silently withholding large swaths of public records citing "FERPA!" without providing the original identified record, properly redacted, or if withheld in its entirety, providing a record description and page count or record length, will be challenged in accordance with RCW 42.56.550 if a reasonably detailed withholding index or exemption log is not included.
EXEMPTION LOGS
Please ensure all redactions or exemptions claimed by your agency in the production of responsive records are accompanied by a complete and detailed exemption log noting the valid legal reason for each exemption at each redaction location in the record produced, as well as the specific number of pages if any that your agency redacts or withholds in their entirety. Each redaction should be noted by footnote or by a clear reference to the specific justification for that redaction, and only the minimal exempt portion of any record may be withheld.
COMMERCIAL PURPOSE DECLARATION
The Washington State Public Records Act prohibits the disclosure of “lists of individuals” for a commercial purpose (RCW 42.56.070(8)). I declare this public records request is not being made for any commercial purpose whatsoever. Also, this public records request is not being made for a "list of individuals." This declaration satisfies all requirements of RCW 42.56 regarding prohibitions on lists and commercial purposes. No additional commercial purpose declaration will be completed for this public records request.
The requested documents will be made available to the general public.
Thank you in advance for your anticipated cooperation in this matter. We look forward to receiving your response to this request within 5 business days, as the statute requires.
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Washington Public Records Act request, copied below, and originally submitted on Dec. 1, 2022. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: Kent School District
Good afternoon,
We are in receipt of this request, however, we received a similar request for number:
Both asking for 2020 records, is this the same request ?
From: J Tikalsky
Hello,
I do not know what you are asking.
This request is
From: requests@muckrock.com
Dated: December 1, 2022
To: PublicRecords@Kent.k12.wa.us
Does that answer your question?
Thank you.
From: Kent School District
Good Morning,
This request id is 137303-75006063 and is asking for the following:
1. I request a complete electronic copy of all Public Records Requests received by your agency in the year 2020 and a complete electronic copy of your agency's Responses to each of these Public Records Requests for the year 2021.
The District has also received request id 137062-28667911 for the following:
1. I request a complete electronic copy of all Public Records Requests received by your agency in the year 2020 and a complete electronic copy of your agency's Responses to each of these Public Records Requests for the year 2020.
Both requests are asking for the year 2020 records. Would you like to close one of these of requests?
Sincerely,
[cid:image001.png@01D90E15.12CE6AC0]<https://us-east-2.protection.sophos.com/?d=kent.k12.wa.us&u=aHR0cDovL3d3dy5rZW50LmsxMi53YS51cy8=&e=bGJyYXppbGVAa3Vvdy5vcmc=&h=d6ef8f34c41045f7a123e0f865a2f995&t=bnZCSVU5eEZ0Uy9VSlJ3eG5kU3VUdFBSN3NqWFl3MXBHQ2ZYWVBRMUhVRT0=>
Tyler Inboden (She/Her)
Public Records Officer
Superintendent’s Office | Kent School District<https://us-east-2.protection.sophos.com/?d=kent.k12.wa.us&u=aHR0cDovL3d3dy5rZW50LmsxMi53YS51cy8=&e=bGJyYXppbGVAa3Vvdy5vcmc=&h=d6ef8f34c41045f7a123e0f865a2f995&t=bnZCSVU5eEZ0Uy9VSlJ3eG5kU3VUdFBSN3NqWFl3MXBHQ2ZYWVBRMUhVRT0=>
12033 SE 256th Street, A-100, Kent, WA 98030-6503
O: (253) 373-7218 | Tyler.Inboden@kent.k12.wa.us<mailto:Tyler.Inboden@kent.k12.wa.us>
CONFIDENTIALITY NOTICE: This email message is for the sole use of the intended recipient(s) and may contain confidential and privileged information. Any unauthorized review, use, disclosure or distribution is prohibited. If you are not the intended recipient, please contact the sender by reply email and destroy all copies of the original message.
-
image001
From: J Tikalsky
Hello,
Apologies for the TYPO. CORRECTED REQUEST IS AS FOLLOWS:
KENT SCHOOL DISTRICT – (2021) Request for a complete electronic copy of all Public Records Requests received by the District including the District Responses for the year 2021
Via email: PublicRecords@Kent.k12.wa.us
To Whom It May Concern:
Pursuant to the Washington Public Records Act [RCW 42.56] I hereby request the following records:
1. I request a complete electronic copy of all Public Records Requests received by your agency in the year 2021 and a complete electronic copy of your agency's Responses to each of these Public Records Requests for the year 2021.
Note: Parents and students seeking GRADES and/or TRANSCRIPTS in the year 2021 can be excluded from this request.
PRODUCTION AND DELIVERY OF ELECTRONIC RECORDS
The use of 3rd party “portals” (Such as GOVQA or NEXTREQUEST) for communication and production of records in response to a public records request is optional for the requestor in the State of Washington. Respectfully we decline to use any 3rd party "portal" system, specifically GOVQA and NEXTREQUEST. Please provide all records electronically via direct email attachment, or via no password, no registration internet cloud-based download link.
Please do not direct or invite us to use, register for, or communicate with your agency via any 3rd party portal including but not limited to FOIAOnline, GovQA, NextRequest, FOIAExpress, JustFOIA FOIADirect, WebForm, or any other commercial 3rd party records portal service.
RCW 42.56.080 - Identifiable records—Facilities for copying—Availability of public records.
"...Agencies shall honor requests received in person during an agency's normal office hours, or by mail or email, for identifiable public records unless exempted by provisions of this chapter. No official format is required for making a records request; however, agencies may recommend that requestors submit requests using an agency provided form or web page."
This public records request is being made via email. This public records request will be honored and fulfilled by your agency via email as requested or relief will be sought per statute.
NATIVE ELECTRONIC FORMAT
Please provide all identified public records in their NATIVE electronic format. Unless the records exist IN PAPER FORM ONLY, DO NOT instead create new records by printing native stored electronic files, then scanning and re-printing these newly scanned prints only to reproduce them in again in electronic production.
FEES
In the event that there are fees, please inform us of the total charges in advance of fulfilling the request in strict compliance with all provisions of the Washington State Public Records Act.
EXEMPTION - FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT (FERPA)
Take caution with the broad application of redaction and withholding of identified public records claiming "global FERPA" exemptions. When an agency claims an exemption for an entire record or portion of one, it must inform the requestor of the statutory exemption and provide a brief explanation of how the exemption applies to the record or portion withheld. RCW 42.17.310(4)/42.56.210(3). The brief explanation should cite the statute the agency claims grant an exemption from disclosure. The brief explanation should provide enough information for a requestor to make a threshold determination of whether the claimed exemption is proper. Global, nonspecific claims of exemption such as "FERPA" are insufficient. One way to properly provide a brief explanation of the withheld record or redaction is for the agency to provide a withholding index. It identifies the type of record, its date and number of pages, and the author or recipient of the record (unless their identity is exempt). The withholding index should allow a requestor to make a threshold determination of whether the agency has properly invoked the exemption. There are several exceptions to the FERPA exemption and any agency silently withholding large swaths of public records citing "FERPA!" without providing the original identified record, properly redacted, or if withheld in its entirety, providing a record description and page count or record length, will be challenged in accordance with RCW 42.56.550 if a reasonably detailed withholding index or exemption log is not included.
EXEMPTION LOGS
Please ensure all redactions or exemptions claimed by your agency in the production of responsive records are accompanied by a complete and detailed exemption log noting the valid legal reason for each exemption at each redaction location in the record produced, as well as the specific number of pages if any that your agency redacts or withholds in their entirety. Each redaction should be noted by footnote or by a clear reference to the specific justification for that redaction, and only the minimal exempt portion of any record may be withheld.
COMMERCIAL PURPOSE DECLARATION
The Washington State Public Records Act prohibits the disclosure of “lists of individuals” for a commercial purpose (RCW 42.56.070(8)). I declare this public records request is not being made for any commercial purpose whatsoever. Also, this public records request is not being made for a "list of individuals." This declaration satisfies all requirements of RCW 42.56 regarding prohibitions on lists and commercial purposes. No additional commercial purpose declaration will be completed for this public records request.
The requested documents will be made available to the general public.
Thank you in advance for your anticipated cooperation in this matter. We look forward to receiving your response to this request within 5 business days, as the statute requires.
From: J Tikalsky
January 6, 2023
KENT SCHOOL DISTRICT – (2021) Request for a complete electronic copy of all Public Records Requests received by the District including the District Responses for the year 2021
Via email: PublicRecords@Kent.k12.wa.us
Hello,
What is the status of my public records request? When can I expect to receive records? Why is your agency not responding to email requests for information?
Thank you.
From: Kent School District
Good morning,
Our sincerest apologies for the error, it appears we responded to the request and sent the correspondence to the request for the 2020 SY records request from your agency. Please see our response below.
Sincerely,
Tyler inboden
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image001
From: J Tikalsky
January 6, 2023
Via email: PublicRecords@Kent.k12.wa.us
RE: Online Payment Account Set up Directions document
I don't understand what this "Online Payment Account Set up Directions document" is? This does not appear to be an installment of the records requested.
This is tiresome. Please provide the records requested. Can you please have your supervisor handle this? What is the name of your supervisor please?
Thank you.
From: Kent School District
Good Afternoon,
On December 15th, 2022 you submitted a corrected Public Records Request after we reached out for clarification for the following:
Apologies for the TYPO. CORRECTED REQUEST IS AS FOLLOWS:
KENT SCHOOL DISTRICT – (2021) Request for a complete electronic copy of all Public Records Requests received by the District including the District Responses for the year 2021.
The district responded January 3, 2023 once we reopened after the holiday the break. However, the email sent to another mail box within your agency as we have multiple requests for the same thing just different schools years.
Based on the information provided, the estimated preliminary cost is $87.50 with a 10% deposit of $8.75.
The attached form will direct you to Kent School District's online payment account system. Once you make your deposit, you will receive a receipt for the payment and the district will begin processing request. Your Public Records number is 22-23-63
Per District Procedure 4040P and RCW 42.56.120, the District charges the following fees for electronic copies of records:
1. Ten cents per page for public records scanned into an electronic format or for the use of district equipment to scan the records;
2. Five cents per each four electronic files or attachment uploaded to email, cloud-based data storage service, or other means of electronic delivery;
3. Ten cents per gigabyte for the transmission of public records in an electronic format or for the use of district equipment to send the records electronically; and
4. The actual cost of any digital storage media or device provided by the district, the actual cost of any container or envelope used to mail the copies to the requestor, and the actual postage or delivery charge.
Any applicable copying costs must be received by the District before the District discloses records. Additionally, District Procedure 4040P and RCW 42.56.120 authorize the District to require a deposit of up to ten percent of the total estimated costs of providing copies for a request.
If you would like to narrow your scope or provide additional information to help reduce the amount, please let us know.
Sincerely,
[cid:image001.png@01D921CE.4F205980]<https://us-east-2.protection.sophos.com/?d=kent.k12.wa.us&u=aHR0cDovL3d3dy5rZW50LmsxMi53YS51cy8=&e=bGJyYXppbGVAa3Vvdy5vcmc=&h=d6ef8f34c41045f7a123e0f865a2f995&t=bnZCSVU5eEZ0Uy9VSlJ3eG5kU3VUdFBSN3NqWFl3MXBHQ2ZYWVBRMUhVRT0=>
Tyler Inboden (She/Her)
Public Records Officer
Superintendent’s Office | Kent School District<https://us-east-2.protection.sophos.com/?d=kent.k12.wa.us&u=aHR0cDovL3d3dy5rZW50LmsxMi53YS51cy8=&e=bGJyYXppbGVAa3Vvdy5vcmc=&h=d6ef8f34c41045f7a123e0f865a2f995&t=bnZCSVU5eEZ0Uy9VSlJ3eG5kU3VUdFBSN3NqWFl3MXBHQ2ZYWVBRMUhVRT0=>
12033 SE 256th Street, A-100, Kent, WA 98030-6503
O: (253) 373-7218 | Tyler.Inboden@kent.k12.wa.us<mailto:Tyler.Inboden@kent.k12.wa.us>
CONFIDENTIALITY NOTICE: This email message is for the sole use of the intended recipient(s) and may contain confidential and privileged information. Any unauthorized review, use, disclosure or distribution is prohibited. If you are not the intended recipient, please contact the sender by reply email and destroy all copies of the original message.
From: J Tikalsky
1-16-2023
via email: PublicRecords@Kent.k12.wa.us
Hello,
1. I am not an "agency." If a person has an email account via AOL or GMAIL it does not mean that person represents America Online or Google. I am an individual who has made a public records request of your WASHINGTON STATE AGENCY.
2. For the 3rd time, provide a DETAILED INVOICE for the$87.50 in fees your agency is requesting. What records will be provided and how the fees for these records are being calculated.
THANK YOU
From: Kent School District
Good Morning,
Thank you for your email, your request is for the following: (2021) Request for a complete electronic copy of all Public Records Requests received by the District including the District Responses for the year 2021.
The preliminary 7,000 responsive items includes but is not limited to all emails, pdfs, excel spreadsheets, links, and photos that have been sent in response to a request.
The extent of the charges is based on the amount of electronic records that are responsive to your request.
Per District Procedure 4040P and RCW 42.56.120, the District charges the following fees for electronic copies of records:
1. Ten cents per page for public records scanned into an electronic format or for the use of district equipment to scan the records;
2. Five cents per each four electronic files or attachment uploaded to email, cloud-based data storage service, or other means of electronic delivery;
3. Ten cents per gigabyte for the transmission of public records in an electronic format or for the use of district equipment to send the records electronically; and
4. The actual cost of any digital storage media or device provided by the district, the actual cost of any container or envelope used to mail the copies to the requestor, and the actual postage or delivery charge.
Please see where it states every four electronic files is five cents. Each email when downloaded from our server is considered an electronic file. Each responsive pdf, photo, spreadsheet is considered an electronic document per RCW 42.56.120.
For your convenience, please see attached Kent School District’s online payment account system. Once you make your deposit, you will receive a receipt for the payment. Your Public Records number is 22-23-63
At this time we have provided you the utmost assistance.
Sincerely,
[cid:image001.png@01D92A59.0956A6F0]<https://us-east-2.protection.sophos.com/?d=kent.k12.wa.us&u=aHR0cDovL3d3dy5rZW50LmsxMi53YS51cy8=&e=bGJyYXppbGVAa3Vvdy5vcmc=&h=d6ef8f34c41045f7a123e0f865a2f995&t=bnZCSVU5eEZ0Uy9VSlJ3eG5kU3VUdFBSN3NqWFl3MXBHQ2ZYWVBRMUhVRT0=>
Tyler Inboden (She/Her)
Public Records Officer
Superintendent’s Office | Kent School District<https://us-east-2.protection.sophos.com/?d=kent.k12.wa.us&u=aHR0cDovL3d3dy5rZW50LmsxMi53YS51cy8=&e=bGJyYXppbGVAa3Vvdy5vcmc=&h=d6ef8f34c41045f7a123e0f865a2f995&t=bnZCSVU5eEZ0Uy9VSlJ3eG5kU3VUdFBSN3NqWFl3MXBHQ2ZYWVBRMUhVRT0=>
12033 SE 256th Street, A-100, Kent, WA 98030-6503
O: (253) 373-7218 | Tyler.Inboden@kent.k12.wa.us<mailto:Tyler.Inboden@kent.k12.wa.us>
CONFIDENTIALITY NOTICE: This email message is for the sole use of the intended recipient(s) and may contain confidential and privileged information. Any unauthorized review, use, disclosure or distribution is prohibited. If you are not the intended recipient, please contact the sender by reply email and destroy all copies of the original message.
From: J Tikalsky
1-18-23
via email to: Tyler.Inboden@kent.k12.wa.us
Hello,
Your fee proposal seems inflated.
"Each email when downloaded from our server is considered an electronic file. Each responsive pdf, photo, spreadsheet is considered an electronic document per RCW 42.56.120."
Individual emails downloaded from your server are not an individual "electronic file." When calculating fees your should take into account standard bundling and compression. Emails are also not downloaded per email but in batches and in other bundled formats. Your agency should not be applying fees until the individual files are prepared for transmission to the cloud.
Please provide an updated fee estimate AFTER applying fees and standard electronic file compression such as .zip or .rar (Also in regular use by your agency in the course of normal day to day operations as covers by statute).
A detailed invoice would be appreciated. Let me know if you have any questions about this.
Thank you.
From: J Tikalsky
02-13-23
via email to: Tyler.Inboden@kent.k12.wa.us
What is the status of this public records request dated 12-1-22: KENT SCHOOL DISTRICT – (2021) Request for a complete electronic copy of all Public Records Requests received by the District including the District Responses for the year 2021?
Is this request now closed?
From: J Tikalsky
02-13-23
via email to: Tyler.Inboden@kent.k12.wa.us
What is the status of this public records request dated 12-1-22: KENT SCHOOL DISTRICT – (2021) Request for a complete electronic copy of all Public Records Requests received by the District including the District Responses for the year 2021?
Is this request now closed?
From: Kent School District
Good Afternoon,
Yes, this request is still open awaiting payment of the required deposit.
[cid:image001.png@01D94097.5DB606B0]<https://us-east-2.protection.sophos.com/?d=kent.k12.wa.us&u=aHR0cDovL3d3dy5rZW50LmsxMi53YS51cy8=&e=bGJyYXppbGVAa3Vvdy5vcmc=&h=d6ef8f34c41045f7a123e0f865a2f995&t=bnZCSVU5eEZ0Uy9VSlJ3eG5kU3VUdFBSN3NqWFl3MXBHQ2ZYWVBRMUhVRT0=>
Tyler Inboden (She/Her)
Public Records Officer
Superintendent’s Office | Kent School District<https://us-east-2.protection.sophos.com/?d=kent.k12.wa.us&u=aHR0cDovL3d3dy5rZW50LmsxMi53YS51cy8=&e=bGJyYXppbGVAa3Vvdy5vcmc=&h=d6ef8f34c41045f7a123e0f865a2f995&t=bnZCSVU5eEZ0Uy9VSlJ3eG5kU3VUdFBSN3NqWFl3MXBHQ2ZYWVBRMUhVRT0=>
12033 SE 256th Street, A-100, Kent, WA 98030-6503
O: (253) 373-7218 | Tyler.Inboden@kent.k12.wa.us<mailto:Tyler.Inboden@kent.k12.wa.us>
CONFIDENTIALITY NOTICE: This email message is for the sole use of the intended recipient(s) and may contain confidential and privileged information. Any unauthorized review, use, disclosure or distribution is prohibited. If you are not the intended recipient, please contact the sender by reply email and destroy all copies of the original message.
From: J Tikalsky
2-15-23
via email to: Tyler.Inboden@kent.k12.wa.us
Hello,
You chose not to answer my questions regarding fees.
Can you confirm the email files will be produced in NATIVE .pst format as they are stored on district servers? If not, in what format will email files be produced and why? You have the ability to simply export emails to a single .pst file and this is what is being requested.
How many files of the estimated 7000 files are individual email files?
Thank you
**************************
Subject: RE: Washington Public Records Act Request #22-23-63
Email
1-18-23
via email to: Tyler.Inboden@kent.k12.wa.us
Hello,
Your fee proposal seems inflated.
"Each email when downloaded from our server is considered an electronic file. Each responsive pdf, photo, spreadsheet is considered an electronic document per RCW 42.56.120."
Individual emails downloaded from your server are not an individual "electronic file." When calculating fees your should take into account standard bundling and compression. Emails are also not downloaded per email but in batches and in other bundled formats. Your agency should not be applying fees until the individual files are prepared for transmission to the cloud.
Please provide an updated fee estimate AFTER applying fees and standard electronic file compression such as .zip or .rar (Also in regular use by your agency in the course of normal day to day operations as covers by statute).
A detailed invoice would be appreciated. Let me know if you have any questions about this.
Thank you.
From: Kent School District
Good Afternoon,
First, please respond to publicrecords@kent.k12.wa.us<mailto:publicrecords@kent.k12.wa.us> as this is the designated email address regarding public records.
Second, the district has answered your questions regarding fees, however to provide you the utmost assistance.
The preliminary 7,000 responsive items includes but is not limited to all emails, pdfs, excel spreadsheets, links, and photos that have been sent in response to a request.
The extent of the charges is based on the amount of electronic records that are responsive to your request. At this time, the estimated preliminary cost is $87.50 with a 10% deposit of $8.75.
As for your question regarding the records be produced in NATIVE .pst format, the district is able to send a portion of the received record requests and correspondence in PST. Unless the request itself contains FERPA information or other exempt information then it will be converted to PDF for redaction and exemption log purposes. However, all responsive documents to requests are primarily in PDF format as they are bate stamped and redacted for exemption log purposes. Majority of the 7000 items that are responsive documents are individual responsive materials to requests.
Sincerely,
[cid:image001.png@01D94202.9B63B130]<https://us-east-2.protection.sophos.com/?d=kent.k12.wa.us&u=aHR0cDovL3d3dy5rZW50LmsxMi53YS51cy8=&e=bGJyYXppbGVAa3Vvdy5vcmc=&h=d6ef8f34c41045f7a123e0f865a2f995&t=bnZCSVU5eEZ0Uy9VSlJ3eG5kU3VUdFBSN3NqWFl3MXBHQ2ZYWVBRMUhVRT0=>
Tyler Inboden (She/Her)
Public Records Officer
Superintendent’s Office | Kent School District<https://us-east-2.protection.sophos.com/?d=kent.k12.wa.us&u=aHR0cDovL3d3dy5rZW50LmsxMi53YS51cy8=&e=bGJyYXppbGVAa3Vvdy5vcmc=&h=d6ef8f34c41045f7a123e0f865a2f995&t=bnZCSVU5eEZ0Uy9VSlJ3eG5kU3VUdFBSN3NqWFl3MXBHQ2ZYWVBRMUhVRT0=>
12033 SE 256th Street, A-100, Kent, WA 98030-6503
O: (253) 373-7218 | Tyler.Inboden@kent.k12.wa.us<mailto:Tyler.Inboden@kent.k12.wa.us>
CONFIDENTIALITY NOTICE: This email message is for the sole use of the intended recipient(s) and may contain confidential and privileged information. Any unauthorized review, use, disclosure or distribution is prohibited. If you are not the intended recipient, please contact the sender by reply email and destroy all copies of the original message.
From: Kent School District
Good Afternoon,
At this time, the Kent School District has not received payment regarding your request in a reasonable manner of time (30 days) after providing the required deposit amount and payment instructions. At this time we are closing your request.
Sincerely,
[cid:image001.png@01D9456C.E2751A10]<https://us-east-2.protection.sophos.com/?d=kent.k12.wa.us&u=aHR0cDovL3d3dy5rZW50LmsxMi53YS51cy8=&e=bGJyYXppbGVAa3Vvdy5vcmc=&h=d6ef8f34c41045f7a123e0f865a2f995&t=bnZCSVU5eEZ0Uy9VSlJ3eG5kU3VUdFBSN3NqWFl3MXBHQ2ZYWVBRMUhVRT0=>
Tyler Inboden (She/Her)
Public Records Officer
Superintendent’s Office | Kent School District<https://us-east-2.protection.sophos.com/?d=kent.k12.wa.us&u=aHR0cDovL3d3dy5rZW50LmsxMi53YS51cy8=&e=bGJyYXppbGVAa3Vvdy5vcmc=&h=d6ef8f34c41045f7a123e0f865a2f995&t=bnZCSVU5eEZ0Uy9VSlJ3eG5kU3VUdFBSN3NqWFl3MXBHQ2ZYWVBRMUhVRT0=>
12033 SE 256th Street, A-100, Kent, WA 98030-6503
O: (253) 373-7218 | Tyler.Inboden@kent.k12.wa.us<mailto:Tyler.Inboden@kent.k12.wa.us>
CONFIDENTIALITY NOTICE: This email message is for the sole use of the intended recipient(s) and may contain confidential and privileged information. Any unauthorized review, use, disclosure or distribution is prohibited. If you are not the intended recipient, please contact the sender by reply email and destroy all copies of the original message.
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From: J Tikalsky
2-22-23
via email to: Tyler.Inboden@kent.k12.wa.us
Hello,
You did not answer my repeated clarification questions regarding fees and the amount and type of records in the "7000" individual files. I have also inquired about your process and requested that you calculate fees using the most reasonable and cost-efficient method available to your agency as part of its normal operations RCW 42.56.100(1). I have repeatedly requested a summary of applicable charges per RCW 42.56.100(v)(f) however you have not provided me with any answers and instead you are now closing the request?
Please confirm this public records request is now closed.
Thank you.
************
2-15-23
via email to: Tyler.Inboden@kent.k12.wa.us
Hello,
You chose not to answer my questions regarding fees.
Can you confirm the email files will be produced in NATIVE .pst format as they are stored on district servers? If not, in what format will email files be produced and why? You have the ability to simply export emails to a single .pst file and this is what is being requested.
How many files of the estimated 7000 files are individual email files?
Thank you
**************************
Subject: RE: Washington Public Records Act Request #22-23-63
Email
1-18-23
via email to: Tyler.Inboden@kent.k12.wa.us
Hello,
Your fee proposal seems inflated.
"Each email when downloaded from our server is considered an electronic file. Each responsive pdf, photo, spreadsheet is considered an electronic document per RCW 42.56.120."
Individual emails downloaded from your server are not an individual "electronic file." When calculating fees your should take into account standard bundling and compression. Emails are also not downloaded per email but in batches and in other bundled formats. Your agency should not be applying fees until the individual files are prepared for transmission to the cloud.
Please provide an updated fee estimate AFTER applying fees and standard electronic file compression such as .zip or .rar (Also in regular use by your agency in the course of normal day to day operations as covers by statute).
A detailed invoice would be appreciated. Let me know if you have any questions about this.
Thank you.
From: Kent School District
Good Afternoon,
The district has clarified the questions regarding the fees and the amount and type of records, please see the email sent to you on February 16, 2023. To provide you the utmost assistance, here is the content of the responsive email, again.
Good Afternoon,
First, please respond to publicrecords@kent.k12.wa.us<mailto:publicrecords@kent.k12.wa.us> as this is the designated email address regarding public records.
Second, the district has answered your questions regarding fees, however to provide you the utmost assistance.
The preliminary 7,000 responsive items includes but is not limited to all emails, pdfs, excel spreadsheets, links, and photos that have been sent in response to a request.
The extent of the charges is based on the amount of electronic records that are responsive to your request. At this time, the estimated preliminary cost is $87.50 with a 10% deposit of $8.75.
As for your question regarding the records be produced in NATIVE .pst format, the district is able to send a portion of the received record requests and correspondence in PST. Unless the request itself contains FERPA information or other exempt information then it will be converted to PDF for redaction and exemption log purposes. However, all responsive documents to requests are primarily in PDF format as they are bate stamped and redacted for exemption log purposes. Majority of the 7000 items that are responsive documents are individual responsive materials to requests.
At this time, the Kent School District has not received payment regarding your request in a reasonable manner of time (30 days) after providing the required deposit amount and payment instructions. At this time we are closing your request.
Sincerely,
[cid:image001.png@01D946A6.6DAD7520]<https://us-east-2.protection.sophos.com/?d=kent.k12.wa.us&u=aHR0cDovL3d3dy5rZW50LmsxMi53YS51cy8=&e=bGJyYXppbGVAa3Vvdy5vcmc=&h=d6ef8f34c41045f7a123e0f865a2f995&t=bnZCSVU5eEZ0Uy9VSlJ3eG5kU3VUdFBSN3NqWFl3MXBHQ2ZYWVBRMUhVRT0=>
Tyler Inboden (She/Her)
Public Records Officer
Superintendent’s Office | Kent School District<https://us-east-2.protection.sophos.com/?d=kent.k12.wa.us&u=aHR0cDovL3d3dy5rZW50LmsxMi53YS51cy8=&e=bGJyYXppbGVAa3Vvdy5vcmc=&h=d6ef8f34c41045f7a123e0f865a2f995&t=bnZCSVU5eEZ0Uy9VSlJ3eG5kU3VUdFBSN3NqWFl3MXBHQ2ZYWVBRMUhVRT0=>
12033 SE 256th Street, A-100, Kent, WA 98030-6503
O: (253) 373-7218 | Tyler.Inboden@kent.k12.wa.us<mailto:Tyler.Inboden@kent.k12.wa.us>
CONFIDENTIALITY NOTICE: This email message is for the sole use of the intended recipient(s) and may contain confidential and privileged information. Any unauthorized review, use, disclosure or distribution is prohibited. If you are not the intended recipient, please contact the sender by reply email and destroy all copies of the original message.
From: J Tikalsky
To Whom It May Concern:
Please find enclosed a check for $8.75 to satisfy the fee associated with the attached public records request.
Thank you.
From: J Tikalsky
2-23-23
Via email: PublicRecords@Kent.k12.wa.us
Thank you for your clarification responses. I have requested emails in a single .pst file for reasons of digital and economic economy.
I understand your agency needs to export .pst and then convert to .pdf for redaction purposes. However that pdf can then reasonably be converted back to .pst or even bundled as a single file in either .pst format or .zip format, either of which are available to the district in its normal operations at no extra cost to the district.
You state:
"However, all responsive documents to requests are primarily in PDF format as they are bate stamped and redacted for exemption log purposes."
RCW 42.56.120(2)(a)(iv) - Charges for copying.
"...The agency shall take reasonable steps to provide the records in the most efficient manner available to the agency in its normal operations"
I am requesting your agency produce all emails not as individual .pdf files but as either the original .pst or single bundled .pdfs or .zip file with the maximum number of individual emails per file prior to the calculation of of the per file fee.
Please confirm you will economicly bundle these .pdfs prior to the calculation of fees.
I have sent payment for the curent 10% estimate of $8.75.
Thank you
From: Kent School District
Good afternoon,
At this time due to the size of this request and the volume of record requests we receive, it will be provided in installments, not all at once. The Kent school district is attempting to fulfill your request for records. We are following the standards and procedures set forth by RCW 42.56.050 as well as the Kent School District policy and procedures.
We will be producing records in the format and method of which they were sent to the initial requestor to avoid confusion, delay, and to help us track what was sent over the course of fulfilling this request, which will be the request itself and the responsive documents to that request. This in the most efficient manner available to the agency in its normal operations.
Additionally, once the District has physically received the check, we will release the first installment. Please let us know where the check was made to and who it was made payable to.
Sincerely,
[cid:image001.png@01D9477C.2EFB05A0]<https://us-east-2.protection.sophos.com/?d=kent.k12.wa.us&u=aHR0cDovL3d3dy5rZW50LmsxMi53YS51cy8=&e=bGJyYXppbGVAa3Vvdy5vcmc=&h=d6ef8f34c41045f7a123e0f865a2f995&t=bnZCSVU5eEZ0Uy9VSlJ3eG5kU3VUdFBSN3NqWFl3MXBHQ2ZYWVBRMUhVRT0=>
Tyler Inboden (She/Her)
Public Records Officer
Superintendent’s Office | Kent School District<https://us-east-2.protection.sophos.com/?d=kent.k12.wa.us&u=aHR0cDovL3d3dy5rZW50LmsxMi53YS51cy8=&e=bGJyYXppbGVAa3Vvdy5vcmc=&h=d6ef8f34c41045f7a123e0f865a2f995&t=bnZCSVU5eEZ0Uy9VSlJ3eG5kU3VUdFBSN3NqWFl3MXBHQ2ZYWVBRMUhVRT0=>
12033 SE 256th Street, A-100, Kent, WA 98030-6503
O: (253) 373-7218 | Tyler.Inboden@kent.k12.wa.us<mailto:Tyler.Inboden@kent.k12.wa.us>
CONFIDENTIALITY NOTICE: This email message is for the sole use of the intended recipient(s) and may contain confidential and privileged information. Any unauthorized review, use, disclosure or distribution is prohibited. If you are not the intended recipient, please contact the sender by reply email and destroy all copies of the original message.
Kent School District
Tyler Inboden
A-100
12033 SE 256th Street
Kent, WA 98030
From: J Tikalsky
03-18-23
Via email: PublicRecords@Kent.k12.wa.us
What is the status of this public records request? Payment was made for fees a month ago.
Thank you.
From: Kent School District
Good Morning,
Thank you for your email. The Kent School District Public Records Department received a check for the deposit amount of $8.75 on March 9th, 2023. At this time, please expect the first installment of records to be released to you on April 5, 2023. The provided date is a result of third party notification letters sent to prior requestors notifying them of this request.
Sincerely,
[cid:image001.png@01D95B16.BB9CE4D0]<https://us-east-2.protection.sophos.com/?d=kent.k12.wa.us&u=aHR0cDovL3d3dy5rZW50LmsxMi53YS51cy8=&e=bGJyYXppbGVAa3Vvdy5vcmc=&h=d6ef8f34c41045f7a123e0f865a2f995&t=bnZCSVU5eEZ0Uy9VSlJ3eG5kU3VUdFBSN3NqWFl3MXBHQ2ZYWVBRMUhVRT0=>
Tyler Inboden (She/Her)
Public Records Officer
Superintendent’s Office | Kent School District<https://us-east-2.protection.sophos.com/?d=kent.k12.wa.us&u=aHR0cDovL3d3dy5rZW50LmsxMi53YS51cy8=&e=bGJyYXppbGVAa3Vvdy5vcmc=&h=d6ef8f34c41045f7a123e0f865a2f995&t=bnZCSVU5eEZ0Uy9VSlJ3eG5kU3VUdFBSN3NqWFl3MXBHQ2ZYWVBRMUhVRT0=>
12033 SE 256th Street, A-100, Kent, WA 98030-6503
O: (253) 373-7218 | Tyler.Inboden@kent.k12.wa.us<mailto:Tyler.Inboden@kent.k12.wa.us>
CONFIDENTIALITY NOTICE: This email message is for the sole use of the intended recipient(s) and may contain confidential and privileged information. Any unauthorized review, use, disclosure or distribution is prohibited. If you are not the intended recipient, please contact the sender by reply email and destroy all copies of the original message.
From: J Tikalsky
3-22-23
via email to PublicRecords@kent.k12.wa.us.
WAC 44-14-04003 (12) Responsibilities of agencies in processing requests.
Before sending a notice, an agency should have a reasonable belief that the record is arguably exempt. Notices to affected third parties when the records could not reasonably be considered exempt might have the effect of unreasonably delaying the requestor's access to a disclosable record.
Please provide a copy of all notification letters sent to prior requestors notifying them of this request.
Thank you.
From: Kent School District
Good Afternoon,
Please see attached the Kent School District’s acknowledgement of your request received on March 22, 2023.
Sincerely,
[cid:image001.png@01D9624F.729F20F0]<https://us-east-2.protection.sophos.com/?d=kent.k12.wa.us&u=aHR0cDovL3d3dy5rZW50LmsxMi53YS51cy8=&e=bGJyYXppbGVAa3Vvdy5vcmc=&h=d6ef8f34c41045f7a123e0f865a2f995&t=bnZCSVU5eEZ0Uy9VSlJ3eG5kU3VUdFBSN3NqWFl3MXBHQ2ZYWVBRMUhVRT0=>
Tyler Inboden (She/Her)
Public Records Officer
Superintendent’s Office | Kent School District<https://us-east-2.protection.sophos.com/?d=kent.k12.wa.us&u=aHR0cDovL3d3dy5rZW50LmsxMi53YS51cy8=&e=bGJyYXppbGVAa3Vvdy5vcmc=&h=d6ef8f34c41045f7a123e0f865a2f995&t=bnZCSVU5eEZ0Uy9VSlJ3eG5kU3VUdFBSN3NqWFl3MXBHQ2ZYWVBRMUhVRT0=>
12033 SE 256th Street, A-100, Kent, WA 98030-6503
O: (253) 373-7218 | Tyler.Inboden@kent.k12.wa.us<mailto:Tyler.Inboden@kent.k12.wa.us>
CONFIDENTIALITY NOTICE: This email message is for the sole use of the intended recipient(s) and may contain confidential and privileged information. Any unauthorized review, use, disclosure or distribution is prohibited. If you are not the intended recipient, please contact the sender by reply email and destroy all copies of the original message.
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image001
From: Kent School District
It looks like this agency uploaded responsive documents to a portal or link sharing site. Our team is working on moving them over, so please check back soon.
Good Afternoon,
This correspondence is in regards to your request for the following: (2021) Request for a complete electronic copy of all Public Records Requests received by the District including the District Responses for the year 2021.
Please see attached a link to the first installment of records. Please expect the installment of records to be released to you on April 26, 2023. The provided date is a result of third party notification letters sent to prior requestors notifying them of this request.
https://www.dropbox.com/sh/u8wwbcxzdimw8jw/AABTLef-VQOK6XS94Q77HDf6a?dl=0
Sincerely,
[cid:image001.png@01D96806.6AC220A0]<https://us-east-2.protection.sophos.com/?d=kent.k12.wa.us&u=aHR0cDovL3d3dy5rZW50LmsxMi53YS51cy8=&e=bGJyYXppbGVAa3Vvdy5vcmc=&h=d6ef8f34c41045f7a123e0f865a2f995&t=bnZCSVU5eEZ0Uy9VSlJ3eG5kU3VUdFBSN3NqWFl3MXBHQ2ZYWVBRMUhVRT0=>
Tyler Inboden (She/Her)
Public Records Officer
Superintendent’s Office | Kent School District<https://us-east-2.protection.sophos.com/?d=kent.k12.wa.us&u=aHR0cDovL3d3dy5rZW50LmsxMi53YS51cy8=&e=bGJyYXppbGVAa3Vvdy5vcmc=&h=d6ef8f34c41045f7a123e0f865a2f995&t=bnZCSVU5eEZ0Uy9VSlJ3eG5kU3VUdFBSN3NqWFl3MXBHQ2ZYWVBRMUhVRT0=>
12033 SE 256th Street, A-100, Kent, WA 98030-6503
O: (253) 373-7218 | Tyler.Inboden@kent.k12.wa.us<mailto:Tyler.Inboden@kent.k12.wa.us>
CONFIDENTIALITY NOTICE: This email message is for the sole use of the intended recipient(s) and may contain confidential and privileged information. Any unauthorized review, use, disclosure or distribution is prohibited. If you are not the intended recipient, please contact the sender by reply email and destroy all copies of the original message.
From: Kent School District
It looks like this agency uploaded responsive documents to a portal or link sharing site. Our team is working on moving them over, so please check back soon.
Good Afternoon,
This correspondence is in regards to your request for the following:
Please provide a copy of all notification letters sent to prior requestors notifying them of this request.
This request is in reference to request 22-23-63 for the following: KENT SCHOOL DISTRICT – (2021) Request for a complete electronic copy of all Public Records Requests received by the District including the District Responses for the year 2021
Please see attached a link to the responsive records.
https://www.dropbox.com/sh/szozqaf0italsqd/AAD5SXALPwlHUMDToWKnW73va?dl=0
With the transmittal of this email, we will consider this request closed.
Sincerely,
[cid:image001.png@01D973BA.EFB7ED20]<https://us-east-2.protection.sophos.com/?d=kent.k12.wa.us&u=aHR0cDovL3d3dy5rZW50LmsxMi53YS51cy8=&e=bGJyYXppbGVAa3Vvdy5vcmc=&h=d6ef8f34c41045f7a123e0f865a2f995&t=bnZCSVU5eEZ0Uy9VSlJ3eG5kU3VUdFBSN3NqWFl3MXBHQ2ZYWVBRMUhVRT0=>
Tyler Inboden (She/Her)
Public Records Officer
Superintendent’s Office | Kent School District<https://us-east-2.protection.sophos.com/?d=kent.k12.wa.us&u=aHR0cDovL3d3dy5rZW50LmsxMi53YS51cy8=&e=bGJyYXppbGVAa3Vvdy5vcmc=&h=d6ef8f34c41045f7a123e0f865a2f995&t=bnZCSVU5eEZ0Uy9VSlJ3eG5kU3VUdFBSN3NqWFl3MXBHQ2ZYWVBRMUhVRT0=>
12033 SE 256th Street, A-100, Kent, WA 98030-6503
O: (253) 373-7218 | Tyler.Inboden@kent.k12.wa.us<mailto:Tyler.Inboden@kent.k12.wa.us>
CONFIDENTIALITY NOTICE: This email message is for the sole use of the intended recipient(s) and may contain confidential and privileged information. Any unauthorized review, use, disclosure or distribution is prohibited. If you are not the intended recipient, please contact the sender by reply email and destroy all copies of the original message.
From: Kent School District
It looks like this agency uploaded responsive documents to a portal or link sharing site. Our team is working on moving them over, so please check back soon.
Good Afternoon,
This correspondence is in regards to your request for the following: (2021) Request for a complete electronic copy of all Public Records Requests received by the District including the District Responses for the year 2021.
Please see attached a link containing both the first installment (sent on April 5, 2023, not reuploaded) as well as your 2nd installment of records. Please expect the installment of records to be released to you on May 12, 2023.
https://www.dropbox.com/sh/u8wwbcxzdimw8jw/AABTLef-VQOK6XS94Q77HDf6a?dl=0
Sincerely,
[cid:image001.png@01D97847.53A1E3F0]<https://us-east-2.protection.sophos.com/?d=kent.k12.wa.us&u=aHR0cDovL3d3dy5rZW50LmsxMi53YS51cy8=&e=bGJyYXppbGVAa3Vvdy5vcmc=&h=d6ef8f34c41045f7a123e0f865a2f995&t=bnZCSVU5eEZ0Uy9VSlJ3eG5kU3VUdFBSN3NqWFl3MXBHQ2ZYWVBRMUhVRT0=>
Tyler Inboden (She/Her)
Public Records Officer
Superintendent’s Office | Kent School District<https://us-east-2.protection.sophos.com/?d=kent.k12.wa.us&u=aHR0cDovL3d3dy5rZW50LmsxMi53YS51cy8=&e=bGJyYXppbGVAa3Vvdy5vcmc=&h=d6ef8f34c41045f7a123e0f865a2f995&t=bnZCSVU5eEZ0Uy9VSlJ3eG5kU3VUdFBSN3NqWFl3MXBHQ2ZYWVBRMUhVRT0=>
12033 SE 256th Street, A-100, Kent, WA 98030-6503
O: (253) 373-7218 | Tyler.Inboden@kent.k12.wa.us<mailto:Tyler.Inboden@kent.k12.wa.us>
CONFIDENTIALITY NOTICE: This email message is for the sole use of the intended recipient(s) and may contain confidential and privileged information. Any unauthorized review, use, disclosure or distribution is prohibited. If you are not the intended recipient, please contact the sender by reply email and destroy all copies of the original message.
From: Kent School District
A fix is required to perfect the request.
From: Kent School District
Good Afternoon,
This correspondence is in regards to your request for the following: (2021) Request for a complete electronic copy of all Public Records Requests received by the District including the District Responses for the year 2021.
at this time the Kent school district is still
Processing your request. We anticipate having an installment of records to you on or before May 17, 2023.
We apologize for the inconvenience.
Sincerely,
[cid:image001.png@01D97847.53A1E3F0]<https://us-east-2.protection.sophos.com/?d=kent.k12.wa.us&u=aHR0cDovL3d3dy5rZW50LmsxMi53YS51cy8=&e=bGJyYXppbGVAa3Vvdy5vcmc=&h=d6ef8f34c41045f7a123e0f865a2f995&t=bnZCSVU5eEZ0Uy9VSlJ3eG5kU3VUdFBSN3NqWFl3MXBHQ2ZYWVBRMUhVRT0=>
Tyler Inboden (She/Her)
Public Records Officer
Superintendent’s Office | Kent School District<https://us-east-2.protection.sophos.com/?d=kent.k12.wa.us&u=aHR0cDovL3d3dy5rZW50LmsxMi53YS51cy8=&e=bGJyYXppbGVAa3Vvdy5vcmc=&h=d6ef8f34c41045f7a123e0f865a2f995&t=bnZCSVU5eEZ0Uy9VSlJ3eG5kU3VUdFBSN3NqWFl3MXBHQ2ZYWVBRMUhVRT0=>
12033 SE 256th Street, A-100, Kent, WA 98030-6503
O: (253) 373-7218 | Tyler.Inboden@kent.k12.wa.us<mailto:Tyler.Inboden@kent.k12.wa.us>
CONFIDENTIALITY NOTICE: This email message is for the sole use of the intended recipient(s) and may contain confidential and privileged information. Any unauthorized review, use, disclosure or distribution is prohibited. If you are not the intended recipient, please contact the sender by reply email and destroy all copies of the original message.
-
image001
From: Kent School District
It looks like this agency uploaded responsive documents to a portal or link sharing site. Our team is working on moving them over, so please check back soon.
Good Afternoon,
This correspondence is in regards to your request for the following: (2021) Request for a complete electronic copy of all Public Records Requests received by the District including the District Responses for the year 2021.
Please see attached a link containing the previously provided first and second installments (not reuploaded) as well as your 3rd installment of records. Please expect the installment of records to be released to you on June 5, 2023.
https://www.dropbox.com/sh/u8wwbcxzdimw8jw/AABTLef-VQOK6XS94Q77HDf6a?dl=0
Sincerely,
[cid:image001.png@01D988E8.C0A3C9D0]<https://us-east-2.protection.sophos.com/?d=kent.k12.wa.us&u=aHR0cDovL3d3dy5rZW50LmsxMi53YS51cy8=&e=bGJyYXppbGVAa3Vvdy5vcmc=&h=d6ef8f34c41045f7a123e0f865a2f995&t=bnZCSVU5eEZ0Uy9VSlJ3eG5kU3VUdFBSN3NqWFl3MXBHQ2ZYWVBRMUhVRT0=>
Tyler Inboden (She/Her)
Public Records Officer
Superintendent’s Office | Kent School District<https://us-east-2.protection.sophos.com/?d=kent.k12.wa.us&u=aHR0cDovL3d3dy5rZW50LmsxMi53YS51cy8=&e=bGJyYXppbGVAa3Vvdy5vcmc=&h=d6ef8f34c41045f7a123e0f865a2f995&t=bnZCSVU5eEZ0Uy9VSlJ3eG5kU3VUdFBSN3NqWFl3MXBHQ2ZYWVBRMUhVRT0=>
12033 SE 256th Street, A-100, Kent, WA 98030-6503
O: (253) 373-7218 | Tyler.Inboden@kent.k12.wa.us<mailto:Tyler.Inboden@kent.k12.wa.us>
CONFIDENTIALITY NOTICE: This email message is for the sole use of the intended recipient(s) and may contain confidential and privileged information. Any unauthorized review, use, disclosure or distribution is prohibited. If you are not the intended recipient, please contact the sender by reply email and destroy all copies of the original message.
From: Kent School District
Good Afternoon,
This correspondence is in regards to your request for the following: (2021) Request for a complete electronic copy of all Public Records Requests received by the District including the District Responses for the year 2021.
At this time we are still processing you request, please expect your next installment on or before June 14, 2023. We apologize for any inconvenience.
Sincerely,
[cid:image001.png@01D997B0.407F8EC0]<https://us-east-2.protection.sophos.com/?d=kent.k12.wa.us&u=aHR0cDovL3d3dy5rZW50LmsxMi53YS51cy8=&e=bGJyYXppbGVAa3Vvdy5vcmc=&h=d6ef8f34c41045f7a123e0f865a2f995&t=bnZCSVU5eEZ0Uy9VSlJ3eG5kU3VUdFBSN3NqWFl3MXBHQ2ZYWVBRMUhVRT0=>
Tyler Inboden (She/Her)
Public Records Officer
Superintendent’s Office | Kent School District<https://us-east-2.protection.sophos.com/?d=kent.k12.wa.us&u=aHR0cDovL3d3dy5rZW50LmsxMi53YS51cy8=&e=bGJyYXppbGVAa3Vvdy5vcmc=&h=d6ef8f34c41045f7a123e0f865a2f995&t=bnZCSVU5eEZ0Uy9VSlJ3eG5kU3VUdFBSN3NqWFl3MXBHQ2ZYWVBRMUhVRT0=>
12033 SE 256th Street, A-100, Kent, WA 98030-6503
O: (253) 373-7218 | Tyler.Inboden@kent.k12.wa.us<mailto:Tyler.Inboden@kent.k12.wa.us>
CONFIDENTIALITY NOTICE: This email message is for the sole use of the intended recipient(s) and may contain confidential and privileged information. Any unauthorized review, use, disclosure or distribution is prohibited. If you are not the intended recipient, please contact the sender by reply email and destroy all copies of the original message.
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image001
From: Kent School District
It looks like this agency uploaded responsive documents to a portal or link sharing site. Our team is working on moving them over, so please check back soon.
Good Afternoon,
This correspondence is in regards to your request for the following: (2021) Request for a complete electronic copy of all Public Records Requests received by the District including the District Responses for the year 2021.
Please see attached a link containing the previously provided first, second, and third installments (not reuploaded) as well as your 4th installment of records. Please expect the installment of records to be released to you on June 30, 2023.
https://www.dropbox.com/sh/u8wwbcxzdimw8jw/AABTLef-VQOK6XS94Q77HDf6a?dl=0
Sincerely,
[cid:image001.png@01D99EE9.953C35E0]<https://us-east-2.protection.sophos.com/?d=kent.k12.wa.us&u=aHR0cDovL3d3dy5rZW50LmsxMi53YS51cy8=&e=bGJyYXppbGVAa3Vvdy5vcmc=&h=d6ef8f34c41045f7a123e0f865a2f995&t=bnZCSVU5eEZ0Uy9VSlJ3eG5kU3VUdFBSN3NqWFl3MXBHQ2ZYWVBRMUhVRT0=>
Tyler Inboden (She/Her)
Public Records Officer
Superintendent’s Office | Kent School District<https://us-east-2.protection.sophos.com/?d=kent.k12.wa.us&u=aHR0cDovL3d3dy5rZW50LmsxMi53YS51cy8=&e=bGJyYXppbGVAa3Vvdy5vcmc=&h=d6ef8f34c41045f7a123e0f865a2f995&t=bnZCSVU5eEZ0Uy9VSlJ3eG5kU3VUdFBSN3NqWFl3MXBHQ2ZYWVBRMUhVRT0=>
12033 SE 256th Street, A-100, Kent, WA 98030-6503
O: (253) 373-7218 | Tyler.Inboden@kent.k12.wa.us<mailto:Tyler.Inboden@kent.k12.wa.us>
CONFIDENTIALITY NOTICE: This email message is for the sole use of the intended recipient(s) and may contain confidential and privileged information. Any unauthorized review, use, disclosure or distribution is prohibited. If you are not the intended recipient, please contact the sender by reply email and destroy all copies of the original message.
From: Kent School District
Good Afternoon,
This correspondence is in regards to your request for the following: (2021) Request for a complete electronic copy of all Public Records Requests received by the District including the District Responses for the year 2021.
At this time we are still processing you request, please expect your next installment on or before July 10, 2023. We apologize for any inconvenience.
Sincerely,
[cid:image001.png@01D9AB74.0D0AD4F0]<https://us-east-2.protection.sophos.com/?d=kent.k12.wa.us&u=aHR0cDovL3d3dy5rZW50LmsxMi53YS51cy8=&e=bGJyYXppbGVAa3Vvdy5vcmc=&h=d6ef8f34c41045f7a123e0f865a2f995&t=bnZCSVU5eEZ0Uy9VSlJ3eG5kU3VUdFBSN3NqWFl3MXBHQ2ZYWVBRMUhVRT0=>
Tyler Inboden (She/Her)
Public Records Officer
Superintendent’s Office | Kent School District<https://us-east-2.protection.sophos.com/?d=kent.k12.wa.us&u=aHR0cDovL3d3dy5rZW50LmsxMi53YS51cy8=&e=bGJyYXppbGVAa3Vvdy5vcmc=&h=d6ef8f34c41045f7a123e0f865a2f995&t=bnZCSVU5eEZ0Uy9VSlJ3eG5kU3VUdFBSN3NqWFl3MXBHQ2ZYWVBRMUhVRT0=>
12033 SE 256th Street, A-100, Kent, WA 98030-6503
O: (253) 373-7218 | Tyler.Inboden@kent.k12.wa.us<mailto:Tyler.Inboden@kent.k12.wa.us>
CONFIDENTIALITY NOTICE: This email message is for the sole use of the intended recipient(s) and may contain confidential and privileged information. Any unauthorized review, use, disclosure or distribution is prohibited. If you are not the intended recipient, please contact the sender by reply email and destroy all copies of the original message.
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image001
From: Kent School District
It looks like this agency uploaded responsive documents to a portal or link sharing site. Our team is working on moving them over, so please check back soon.
Good Afternoon,
This correspondence is in regards to your request for the following: (2021) Request for a complete electronic copy of all Public Records Requests received by the District including the District Responses for the year 2021.
Please see attached a link containing the previously provided first, second, third, and fourth installments (not reuploaded) as well as your 5th installment of records. Please expect the installment of records to be released to you on July 20, 2023.
https://www.dropbox.com/scl/fo/sb44b9ngdwbupy4h9errf/h?rlkey=rrwwjbem01eeok4jemj0d6j8i&dl=0
Sincerely,
[cid:image001.png@01D9B35F.34197950]<https://us-east-2.protection.sophos.com/?d=kent.k12.wa.us&u=aHR0cDovL3d3dy5rZW50LmsxMi53YS51cy8=&e=bGJyYXppbGVAa3Vvdy5vcmc=&h=d6ef8f34c41045f7a123e0f865a2f995&t=bnZCSVU5eEZ0Uy9VSlJ3eG5kU3VUdFBSN3NqWFl3MXBHQ2ZYWVBRMUhVRT0=>
Tyler Inboden (She/Her)
Public Records Officer
Superintendent’s Office | Kent School District<https://us-east-2.protection.sophos.com/?d=kent.k12.wa.us&u=aHR0cDovL3d3dy5rZW50LmsxMi53YS51cy8=&e=bGJyYXppbGVAa3Vvdy5vcmc=&h=d6ef8f34c41045f7a123e0f865a2f995&t=bnZCSVU5eEZ0Uy9VSlJ3eG5kU3VUdFBSN3NqWFl3MXBHQ2ZYWVBRMUhVRT0=>
12033 SE 256th Street, A-100, Kent, WA 98030-6503
O: (253) 373-7218 | Tyler.Inboden@kent.k12.wa.us<mailto:Tyler.Inboden@kent.k12.wa.us>
CONFIDENTIALITY NOTICE: This email message is for the sole use of the intended recipient(s) and may contain confidential and privileged information. Any unauthorized review, use, disclosure or distribution is prohibited. If you are not the intended recipient, please contact the sender by reply email and destroy all copies of the original message.
From: Kent School District
Good Afternoon,
This correspondence is in regards to your request for the following: (2021) Request for a complete electronic copy of all Public Records Requests received by the District including the District Responses for the year 2021.
At this time we are still processing you request, please expect your next installment on or before July August 4, 2023. We apologize for any inconvenience.
Sincerely,
[cid:image001.png@01D9BB3A.E1B71670]<https://us-east-2.protection.sophos.com/?d=kent.k12.wa.us&u=aHR0cDovL3d3dy5rZW50LmsxMi53YS51cy8=&e=bGJyYXppbGVAa3Vvdy5vcmc=&h=d6ef8f34c41045f7a123e0f865a2f995&t=bnZCSVU5eEZ0Uy9VSlJ3eG5kU3VUdFBSN3NqWFl3MXBHQ2ZYWVBRMUhVRT0=>
Tyler Inboden (She/Her)
Public Records Officer
Superintendent’s Office | Kent School District<https://us-east-2.protection.sophos.com/?d=kent.k12.wa.us&u=aHR0cDovL3d3dy5rZW50LmsxMi53YS51cy8=&e=bGJyYXppbGVAa3Vvdy5vcmc=&h=d6ef8f34c41045f7a123e0f865a2f995&t=bnZCSVU5eEZ0Uy9VSlJ3eG5kU3VUdFBSN3NqWFl3MXBHQ2ZYWVBRMUhVRT0=>
12033 SE 256th Street, A-100, Kent, WA 98030-6503
O: (253) 373-7218 | Tyler.Inboden@kent.k12.wa.us<mailto:Tyler.Inboden@kent.k12.wa.us>
CONFIDENTIALITY NOTICE: This email message is for the sole use of the intended recipient(s) and may contain confidential and privileged information. Any unauthorized review, use, disclosure or distribution is prohibited. If you are not the intended recipient, please contact the sender by reply email and destroy all copies of the original message.
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image001
From: Kent School District
Good Afternoon,
This correspondence is in regards to your request for the following: (2021) Request for a complete electronic copy of all Public Records Requests received by the District including the District Responses for the year 2021.
At this time we are still processing you request, please expect your next installment on or before August 11, 2023. We apologize for any inconvenience.
Sincerely,
[cid:image001.png@01D9C6E3.BA52E190]<https://us-east-2.protection.sophos.com/?d=kent.k12.wa.us&u=aHR0cDovL3d3dy5rZW50LmsxMi53YS51cy8=&e=bGJyYXppbGVAa3Vvdy5vcmc=&h=d6ef8f34c41045f7a123e0f865a2f995&t=bnZCSVU5eEZ0Uy9VSlJ3eG5kU3VUdFBSN3NqWFl3MXBHQ2ZYWVBRMUhVRT0=>
Tyler Inboden (She/Her)
Public Records Officer
Superintendent’s Office | Kent School District<https://us-east-2.protection.sophos.com/?d=kent.k12.wa.us&u=aHR0cDovL3d3dy5rZW50LmsxMi53YS51cy8=&e=bGJyYXppbGVAa3Vvdy5vcmc=&h=d6ef8f34c41045f7a123e0f865a2f995&t=bnZCSVU5eEZ0Uy9VSlJ3eG5kU3VUdFBSN3NqWFl3MXBHQ2ZYWVBRMUhVRT0=>
12033 SE 256th Street, A-100, Kent, WA 98030-6503
O: (253) 373-7218 | Tyler.Inboden@kent.k12.wa.us<mailto:Tyler.Inboden@kent.k12.wa.us>
CONFIDENTIALITY NOTICE: This email message is for the sole use of the intended recipient(s) and may contain confidential and privileged information. Any unauthorized review, use, disclosure or distribution is prohibited. If you are not the intended recipient, please contact the sender by reply email and destroy all copies of the original message.
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image001
From: J Tikalsky
11-5-23
via email to PublicRecords@kent.k12.wa.us
Hello,
We have not received an installment since July 2023. Nothing in August, September, or October. Is this request now closed? Have all identified responsive records been produced?
Thank you.
From: Kent School District
Thank you for your follow up. Due to a large volume of records requests and reduced staffing, i.e. the separation of our Public Records Officer, your next installment will be made not later than December 20, 2023.
[cid:image003.jpg@01DA108A.AB424830]Paul Brachvogel, MSc., J.D.
General Counsel
Kent School District
12033 SE 256th Street, A-100 | Kent, WA 98030-6503 | (253) 350 7914
From: J Tikalsky
1-22-24
via email: PublicRecords@kent.k12.wa.us
"Thank you for your follow up. Due to a large volume of records requests and reduced staffing, i.e. the separation of our Public Records Officer, your next installment will be made not later than December 20, 2023."
That was over A MONTH AGO. Is this request now CLOSED?!
From: J Tikalsky
03-22-2024
Hello,
via email: PublicRecords@kent.k12.wa.us
No scheduled installment of records has been received, and email requests for information regarding this public records act request are being ignored.
Is this public records request now closed? Have all responsive records been produced?
ANTICIPATE LITIGATION
Thank you.
From: Kent School District
Dear Requester,
I reviewed past correspondence regarding this public records request. I understand that this records request was closed on February 20, 2023 for fees not being paid. I have attached an email correspondence thread that includes the closure notification.
This records request was closed on February 20, 2023.
Sincerely,
Public Records Officer
(253) 373-7218
publicrecords@kent.k12.wa.us
From: J Tikalsky
KENT SCHOOL DISTRICT – (2021) Request for a complete electronic copy of all Public Records Requests received by the District including the District Responses for the year 2021
Via email: PublicRecords@Kent.k12.wa.us
To Whom It May Concern:
Pursuant to the Washington Public Records Act [RCW 42.56] I hereby request the following records:
1. I request a complete electronic copy of all Public Records Requests received by your agency in the year 2021 and a complete electronic copy of your agency's Responses to each of these Public Records Requests for the year 2021.
Note: Parents and students seeking GRADES and/or TRANSCRIPTS in the year 2021 can be excluded from this request.
PRODUCTION AND DELIVERY OF ELECTRONIC RECORDS
The use of 3rd party “portals” (Such as GOVQA or NEXTREQUEST) for communication and production of records in response to a public records request is optional for the requestor in the State of Washington. Respectfully we decline to use any 3rd party "portal" system, specifically GOVQA and NEXTREQUEST. Please provide all records electronically via direct email attachment, or via no password, no registration internet cloud-based download link.
Please do not direct or invite us to use, register for, or communicate with your agency via any 3rd party portal including but not limited to FOIAOnline, GovQA, NextRequest, FOIAExpress, JustFOIA FOIADirect, WebForm, or any other commercial 3rd party records portal service.
RCW 42.56.080 - Identifiable records—Facilities for copying—Availability of public records.
"...Agencies shall honor requests received in person during an agency's normal office hours, or by mail or email, for identifiable public records unless exempted by provisions of this chapter. No official format is required for making a records request; however, agencies may recommend that requestors submit requests using an agency provided form or web page."
This public records request is being made via email. This public records request will be honored and fulfilled by your agency via email as requested or relief will be sought per statute.
NATIVE ELECTRONIC FORMAT
Please provide all identified public records in their NATIVE electronic format. Unless the records exist IN PAPER FORM ONLY, DO NOT instead create new records by printing native stored electronic files, then scanning and re-printing these newly scanned prints only to reproduce them in again in electronic production.
FEES
In the event that there are fees, please inform us of the total charges in advance of fulfilling the request in strict compliance with all provisions of the Washington State Public Records Act.
EXEMPTION - FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT (FERPA)
Take caution with the broad application of redaction and withholding of identified public records claiming "global FERPA" exemptions. When an agency claims an exemption for an entire record or portion of one, it must inform the requestor of the statutory exemption and provide a brief explanation of how the exemption applies to the record or portion withheld. RCW 42.17.310(4)/42.56.210(3). The brief explanation should cite the statute the agency claims grant an exemption from disclosure. The brief explanation should provide enough information for a requestor to make a threshold determination of whether the claimed exemption is proper. Global, nonspecific claims of exemption such as "FERPA" are insufficient. One way to properly provide a brief explanation of the withheld record or redaction is for the agency to provide a withholding index. It identifies the type of record, its date and number of pages, and the author or recipient of the record (unless their identity is exempt). The withholding index should allow a requestor to make a threshold determination of whether the agency has properly invoked the exemption. There are several exceptions to the FERPA exemption and any agency silently withholding large swaths of public records citing "FERPA!" without providing the original identified record, properly redacted, or if withheld in its entirety, providing a record description and page count or record length, will be challenged in accordance with RCW 42.56.550 if a reasonably detailed withholding index or exemption log is not included.
EXEMPTION LOGS
Please ensure all redactions or exemptions claimed by your agency in the production of responsive records are accompanied by a complete and detailed exemption log noting the valid legal reason for each exemption at each redaction location in the record produced, as well as the specific number of pages if any that your agency redacts or withholds in their entirety. Each redaction should be noted by footnote or by a clear reference to the specific justification for that redaction, and only the minimal exempt portion of any record may be withheld.
COMMERCIAL PURPOSE DECLARATION
The Washington State Public Records Act prohibits the disclosure of “lists of individuals” for a commercial purpose (RCW 42.56.070(8)). I declare this public records request is not being made for any commercial purpose whatsoever. Also, this public records request is not being made for a "list of individuals." This declaration satisfies all requirements of RCW 42.56 regarding prohibitions on lists and commercial purposes. No additional commercial purpose declaration will be completed for this public records request.
The requested documents will be made available to the general public.
Thank you in advance for your anticipated cooperation in this matter. We look forward to receiving your response to this request within 5 business days, as the statute requires.
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