Converus communications

Dear Mark Harris:
Thank you for your interest in public records of the City of Kent. Your request has been received and is being processed. Your request was received in this office on 10/18/2017 and given the reference number W013254-101817 for tracking purposes.
Pursuant to RCW 42.56, this form acknowledges that your request has been received. The City estimates that it will provide further response within 5 business days or as soon thereafter as a determination regarding disclosure, denial, or an exemption can be established. The City does reserve the right to extend this time frame if necessary.
Records Requested: October 18, 2017Kent Police DepartmentChief of Police Ken Thomas220 4th Ave S98032 Kent, WashingtonTo Whom It May Concern:Pursuant to RCW Ch. 42.56 (Public Records Act), I hereby request the following records:Communications between the department and Converus Inc, from Jan 1 2016 to the current date, or the date of your search, whichever is later. To include reports and data supplied by Converus, and any contracts.The requested documents will be made available to the general public, and this request is not being made for commercial purposes.In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.Sincerely,Mark Harris
Your request will be forwarded to the relevant city department(s) to locate the information you seek and to determine the volume and any costs associated with satisfying your request. You will be contacted about the availability and/or provided with copies of the records in question.
You can monitor the progress of your request at the link below and you'll receive an email when your request has been completed. Again, thank you for using the Public Records Center.
City of Kent
Track the issue status and respond at:
https://CITYOFKENT.mycusthelp.com/webapp//_rs/RequestEdit.aspx?rid=13254 (https://CITYOFKENT.mycusthelp.com/webapp//_rs/RequestEdit.aspx?rid=13254)

Dear Mark Harris,
Thank you for registering with the City of Kent Public Disclosure Center. Below you will find your login and password information. Please log in to the Public Records Center to update any contact or password information.

Login: requests@muckrock.com
Password: Password was set when you created your account.  You can request a password reminder email on the record portal website.
City of Kent

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City Clerk
Kimberley A. Komoto
City Clerk
220 4th Avenue South
Kent, WA 98032
Fax: 253-856-6725
PHONE: 253-856-5725

10/25/2017


Mark Harris
MuckRock
Sommerville, MA 02144-2516


Re: Public Records Request, dated 10/18/2017 File #W013254-101817
Matter – Extension of Time Needed to Respond


Dear Mark Harris:

On 10/18/2017, you submitted a public records request to the City of Kent where you stated you sought the following records:

October 18, 2017

Kent Police Department
Chief of Police Ken Thomas
220 4th Ave S
Kent, Washington 98032

To Whom It May Concern:

Pursuant to RCW Ch. 42.56 (Public Records Act), I hereby request the following records:Communications between the department and Converus Inc, from Jan 1 2016 to the current date, or the date of your search, whichever is later. To include reports and data supplied by Converus, and any contracts.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request.

I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,Mark Harris

On 10/18/2017, the City advised you that it anticipated it would be able to respond to your request within 5 business days. However, the City now needs to extend this estimate by an additional 20 business days or less.

This additional time is necessary due to current staffing levels,current volume of public record requests received; locating and assembling therequested records; if necessary notifying any third parties who may be affectedby the request; and to determine whether any of the information containedwithin the requested records is exempt from disclosure, in whole or in part.

Should you have any questions regarding your request or the City’s process in fulfilling your request, please feel free to contact the City Clerk’s Office at (253) 856-5725.

Thank you.

Sincerely,

Alyne Hansen

Alyne Hansen, Public Disclosure Administrator
Office of the City Clerk
220 Fourth Avenue South, Kent, WA 98032
Phone 253-856-5725 | Fax 253-856-6725
ahansen@KentWa.gov
www.KentWa.gov
PLEASE CONSIDER THE ENVIRONMENT BEFORE PRINTING THIS E-MAIL

City of Kent Administration
Derek Matheson, CAO

--- Please respond above this line ---
City Clerk Kim Komoto City Clerk 220 4th Avenue South Kent, WA 98032 Fax: 253-856-6725 PHONE:  253-856-5725
11/15/2017
Mark Harris MuckRock
Sommerville, MA 02144-2516
Re: Public Records Request, dated 10/18/2017, File #W013254-101817
Matter – Clarification of Request Needed
Dear Mark Harris:
On 10/18/2017, you submitted to the City of Kent a request for records under the Public Records Act, Ch. 42.56 RCW.  In  your request, you sought the following records: The City is currently gathering records responsive to your request, but requires clarification on what records you are seeking concerning "reports and data supplied by Converus."
The Kent Police Department does utilize Conversus, a website application.   Conversus does not supply data and reports to Kent Police Department.   The Kent Police Department accesses the website to obtain the results for a specific candidate for employment with the City.    The results of candidates are part of the application process, and those records are exempt from disclosure under RCW 42.56.250(2). Are you seeking copies of the results of candidates from January 1, 2016 to October 18, 2017?  If yes, the City will  research for the results (which are exported as a PDF), prepare an exemption log identifying the records, then withhold the records based on the above RCW. Are there other identifiable records for reports and data you are seeking? The City will wait for clarification on this portion of your request before it begins gathering any records that may be responsive for "reports and data supplied by Converus." As stated in my  letter on 10/25/2017, the City anticipates a response to the other portions of your request by 11/27/2017. If you have any questions or wish to discuss this matter further or provide clarification, please contact me at 253-856-5724. Thank you. Sincerely, Alyne Hansen Alyne Hansen, Public Disclosure Administrator Office of the City Clerk 220 Fourth Avenue South, Kent, WA 98032 Phone 253-856-5725 | Fax 253-856-6725 ahansen@KentWa.gov www.KentWa.gov
PLEASE CONSIDER THE ENVIRONMENT BEFORE PRINTING THIS E-MAIL
City of Kent AdministrationDerek Matheson, CAO

Dear Mark Harris:

Please be advised that if you wish to submit a new Public Records request or check on the status of an already submitted request, you should visit the Public Records Center by clicking here. (http://kentwa.gov/PublicRecordsCenter/)

Description: TO: "City of Kent - Public Records Center"[Kent@mycusthelp.net]Kent Police DepartmentChief of Police Ken Thomas220 4th Ave S98032 Kent, WashingtonNovember 17, 2017This is a follow up to request number W013254-101817:Hi Kim,Thanks for your thoughtful and prompt reply. I apologize for my poorly worded request.No, I am not seeking the results of individual tests. However, I would like to see any summary reports regarding passes and failures of the tests, if they exist, especially if they include demographic data (ie age, gender, race etc) of applicants.I was also interested in any reports or documents that Converus supplied the department regarding the accuracy and validity of its technology, prior to purchase. regardsMarkFiled via MuckRock.comE-mail (Preferred): 44742-53159590@requests.muckrock.comUpload documents directly: https://www.muckrock.com/accounts/agency_login/kent-police-department-9453/converus-communications-44742/?uuid-login=9426f7f7-a0fc-4f82-b8ee-6d7c856dcff0&email=Kent%40mycusthelp.net#agency-replyIs this email coming to the wrong contact? Something else wrong? Use the above link to let us know.For mailed responses, please address (see note):MuckRock NewsDEPT MR 44742411A Highland AveSomerville, MA 02144-2516PLEASE NOTE: This request is not filed by a MuckRock staff member, but is being sent through MuckRock by the above in order to better track, share, and manage public records requests. Also note that improperly addressed (i.e., with the requester's name rather than "MuckRock News" and the department number) requests might be returned as undeliverable.---On Nov. 15, 2017:

City of Kent
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Dear Mark Harris:
Thank you for your interest in public records of the City of Kent. Your request has been received and is being processed. Your request was received in this office on 11/20/2017 and given the reference number W013544-112017 for tracking purposes.
Pursuant to RCW 42.56, this form acknowledges that your request has been received. The City estimates that it will provide further response within 5 business days or as soon thereafter as a determination regarding disclosure, denial, or an exemption can be established. The City does reserve the right to extend this time frame if necessary.
Records Requested: City of Kent -Public Records CenterKent Police Department Chief of Police Ken Thomas 220 4th Ave S 98032 Kent, Washington November 17, 2017 This is a follow up to request number W013254-101817: Hi Kim, Thanks for your thoughtful and prompt reply. I apologize for my poorly worded request. No, I am not seeking the results of individual tests. However, I would like to see any summary reports regarding passes and failures of the tests, if they exist, especially if they include demographic data (ie age, gender, race etc) of applicants. I was also interested in any reports or documents that Converus supplied the department regarding the accuracy and validity of its technology, prior to purchase. regards Mark
Your request will be forwarded to the relevant city department(s) to locate the information you seek and to determine the volume and any costs associated with satisfying your request. You will be contacted about the availability and/or provided with copies of the records in question.
You can monitor the progress of your request at the link below and you'll receive an email when your request has been completed. Again, thank you for using the Public Records Center.
City of Kent
Track the issue status and respond at:
https://CITYOFKENT.mycusthelp.com/webapp//_rs/RequestEdit.aspx?rid=13544 (https://CITYOFKENT.mycusthelp.com/webapp//_rs/RequestEdit.aspx?rid=13544)