Email system documentation (Kansas City Police Department)

Emma Best filed this request with the Kansas City Police Department of Kansas City, MO.
Multi Request Email system documentation
Status
Completed

Communications

From: Emma Best


To Whom It May Concern:

Pursuant to the The Missouri Sunshine Law, I hereby request the following records:

Documentation describing the email system(s) used by your agency, including the procedures and methods for performing searches of the email system.

I am a member of the news media and request classification as such. I have previously written about the government and its activities, with some reaching over 100,000 readers. As such, as I have a reasonable expectation of publication and my editorial and writing skills are well established. In addition, I discuss and comment on the files online and make them available through non-profits such as the Internet Archive and MuckRock, disseminating them to a large audience. While my research is not limited to this, a great deal of it, including this, focuses on the activities and attitudes of the government itself. As such, it is not necessary for me to demonstrate the relevance of this particular subject in advance.

As my primary purpose is to inform about government activities by reporting on it and making the raw data available, I request that fees be waived.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 3 business days, as the statute requires.

Sincerely,

Emma Best

From: Kansas City Police Department

Received.

Respectfully,
Captain Lionel Colón
Media Unit
Kansas City Missouri Police Department
816-234-5178

*Media Request for Records: Please note that your request will be handled in conjunction with all other request for records. Due to the volume of requests for records that are received by the KCPD, it is estimated to take 20-30 days to process this request depending on the nature of the request; however volume fluctuates and times vary. In addition, your request may require KCPD to obtain additional information from you prior to the release of video, audio, or other types of records. Please consider this notice of the KCPD's response that it will take longer than three business days to process your request for records. The KCPD will provide the total cost for filling your records request and will request payment prior to the release of records.

From: Kansas City Police Department

Sorry. I thought I responded. Your request has been submitted to the IT department. It is in line with numerous other requests for information. Once information is received from them I will forward to you promptly.

Captain Lionel Colón

From: Kansas City Police Department

The KCPD utilizes the Microsoft (MS)Exchange Email Server platform.

It in on premises with no utilization of a cloud system.

SourceOne is the archival and search mechanism for the MS Exchange

There are no procedures/methods documented other than associated instructions for operation of the platforms.

Respectfully,
Captain Lionel Colón
Media Unit
Kansas City Missouri Police Department
816-234-5178

From: Emma Best

Hi,

Thanks so much for your help with this request! I really appreciate it.

Sincerely,
Emma Best

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