1033 Program Compliance Reviews (Department of Administration)

Daniel Welch filed this request with the Department of Administration of Kansas.
Submitted Aug. 2, 2016
Status
Completed

Communications

From: Daniel Welch

Subject: Kansas Open Records Act Request: 1033 Program Compliance Reviews (Department of Administration)

Email

To Whom It May Concern:

Pursuant to the Kansas Open Records Act (K.S.A. 45-215), I hereby request the following records:

Documents included in state Program Compliance Reviews for excess DOD personal property, typically including:

"(a) A review of each selected LEAs LESO Program Files.

(b) A review of the signed State Plan of Operation.

(c) A review of the LEA application and screener(s) letter.

(d) A physical inventory and/or approved custody card verification of LESO Program property at each selected LEA.

(e) A review of property accountability procedures to include the following criteria;
(1) The proper security and storage of assets. (Secure controlled area with limited access).
(2) Asset tracking and sign out procedures in place for LESO assets.
(3) Prior approval of any transfer of high visibility assets.
(4) Reporting of all lost, missing or stolen assets.
(5) Identification of all unused property

(f) A specific review of each selected LEAs files for the following: DD Form 1348-1A for each item currently on inventory, weapons documentation, transfer documents, turn-in documents, inventory adjustment documents, exception to policy letters (if any), approved cannibalization requests (if any) and other pertinent documentation as required."
-- (from "State Plan of Operation Between The State of Connecticut and the Connecticut Law Enforcement Agencies," Section VI - 'Program Compliance Reviews', § A)

For reference, I am attaching a PCR recieved from the State of Connecticut: https://d3gn0r3afghep.cloudfront.net/foia_files/2016/07/20/2016_FOIA_Responsive_Records_INRE_MuckRock_Request.pdf

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 3 business days, as the statute requires.

Sincerely,

Daniel Welch

From: Muckrock Staff

Subject: RE: The Kansas Open Records Act Request: 1033 Program Compliance Reviews (Department of Administration)

Email

To Whom It May Concern:
I wanted to follow up on the following request, copied below. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.

From: Department of Administration

Subject: RE: The Kansas Open Records Act Request: 1033 Program Compliance Reviews (Department of Administration)

Email

Dear Sir or Ma'am,

The Kansas Department of Administration has received your written request. In accordance with K.S.A. 45-218(d), we have begun the process of determining if we possess any public records meeting the terms of your request and, as soon as possible hereafter, we will provide you with one or more of the following:

1. Copies of the requested public records;

2. A statement concerning our inability to locate any public records meeting the terms of your request;

3. A request for clarification concerning the types of records or information you are seeking;

4. Record requests that can be provided with less than one hour of staff time or less than 100 pages will be provided at no charge. If we determine that our office possesses the public records you request, but are voluminous, difficult to locate, and/or contain information that may be include open and closed information, we will provide you with a written estimate of the fees that we will require be pre-paid in order to pay for the actual costs associated with (a) locating and/or retrieving the public records from storage, (b) staff time spent in assisting with making copies of the records, including attorney time spent examining the records for possible closure and/or redaction, and (c) copying and mailing the requested public records;

For requests that exceed one hour of staff time or more than 100 pages amount, the following rates shall apply.

Copies, 25¢ per page; Mailing, 50¢ for first 5 pages, 25¢ for additional 5 page increments; FAX, 65¢ per 10 page fax. 5 cent additions per 5 cents up to 15 after that at discretion.

Regarding staff time, there will be charged at the rate of pay for each person(s) whose time is used in order to assist and/or respond to a specific request. This may include the time spent to access records maintained on computer facilities, review records to determine whether closure exceptions apply and/or to redact open from closed information. Attorney time will be charged at $60 per hour. Clerical time will be charged at $18 per hour. Information Technology (IT) services will be charged at $38 per hour.

Additional fees may be assessed if any other costs are incurred by the Department of Administration in connection with complying with a record request may be assessed to the requester. The agency will provide an estimate of the fees which shall be paid prior to the agency gathering the records. However, in order to assure payment, the final cost of providing access to or furnishing copies must be paid before the records are provided. If the final cost is less than the estimate, the requestor will be reimbursed for the difference.

5. If we determine that we do possess the records, but that the records are closed by law, we will provide you with that information together with a written citation to the laws allowing or requiring that type of public record to be closed.

We will contact you again, as soon as possible, concerning this matter and your record request. Please feel free to contact me if you have any questions.

Samir Arif

Director of Public Affairs

Kansas Department of Administration

From: Department of Administration

Subject: Kansas Open Records Request

Email

To whom it may concern,

I am writing in response to your request for records below.

Attached, you will find the documents that the Kansas Department of Administration considers to be responsive to your request.

Many thanks,

Samir Arif

On Aug. 2, 2016:
Subject: Kansas Open Records Act Request: 1033 Program Compliance Reviews (Department of Administration)
To Whom It May Concern:

Pursuant to the Kansas Open Records Act (K.S.A. 45-215), I hereby request the following records:

Documents included in state Program Compliance Reviews for excess DOD personal property, typically including:

"(a) A review of each selected LEAs LESO Program Files.

(b) A review of the signed State Plan of Operation.

(c) A review of the LEA application and screener(s) letter.

(d) A physical inventory and/or approved custody card verification of LESO Program property at each selected LEA.

(e) A review of property accountability procedures to include the following criteria;
(1) The proper security and storage of assets. (Secure controlled area with limited access).
(2) Asset tracking and sign out procedures in place for LESO assets.
(3) Prior approval of any transfer of high visibility assets.
(4) Reporting of all lost, missing or stolen assets.
(5) Identification of all unused property

(f) A specific review of each selected LEAs files for the following: DD Form 1348-1A for each item currently on inventory, weapons documentation, transfer documents, turn-in documents, inventory adjustment documents, exception to policy letters (if any), approved cannibalization requests (if any) and other pertinent documentation as required."
-- (from "State Plan of Operation Between The State of Connecticut and the Connecticut Law Enforcement Agencies," Section VI - 'Program Compliance Reviews', § A)

For reference, I am attaching a PCR recieved from the State of Connecticut: https://d3gn0r3afghep.cloudfront.net/foia_files/2016/07/20/2016_FOIA_Responsive_Records_INRE_MuckRock_Request.pdf

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 3 business days, as the statute requires.

Sincerely,

Daniel Welch

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