Ring promo, Kalamazoo

I apologize, but we just received your request today. I will get it sent to the appropriate departments and begin processing. In the future, feel free to send requests to this email address, or submit online at www.kalamazoocity.org/foia<http://www.kalamazoocity.org/foia>.

Thank you.

Carrie Funk
Kalamazoo City Attorney's Office
241 W. South Street
Kalamazoo, MI 49007
p 269-337-8185 | f 269-337-8922

________________________________

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RE: Freedom of Information Act Request dated August 13, 2019, Reference # C000224-081919
Dear MuckRock News,
The City of Kalamazoo has received your public information request dated 8/13/2019 pursuant to MCL 15.235(1) for the following: Law enforcement agencies around the country are entering into Promotional Discount Agreements with Ring, Amazon's home security camera company.
(https://www.vice.com/en us/article/d3ag37/us-cities-are-helping people-buy-amazon­surveillance-cameras-using-taxpayer-money) These agreements direct city funds toward providing a discount on Ring products, such as doorbell cameras.
Therefore, I hereby request the following records related to Ring and possible Promotional Discount Agreements:

1) All calendar invitations, instructional materials, presentations and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other documents that mention Ring devices and/or the Neighbors app. This includes A) any minutes/notes taking during meetings that discussed the use of Ring devices and/or the Neighbors app, B) any explanations (whether internally or externally generated) of how Ring devices
and/or the Neighbors app work, and C) any other document that has been used to help explain the use, marketing, or promotion of Ring devices and/or the Neighbors app to any party, including internal documentation, public relations materials, and executive summaries.
2) A copy of any privacy impact assessments, use policies, standard operating procedures, data retention policies, legal opinions, warranties, non disclosure agreements, contracts, liability waivers, insurance agreements, Promotional Discount Agreements, Requests for Proposals, Responses to Requests for Proposal, Memorandums of Understanding, Letters of Interest, usage policies, or informal agreements between the city and Ring.
3) A copy of any funding opportunity announcements, grant applications and grantor status/progress reports, reports to legislative bodies, annual reports that mention Ring or the Neighbors app, as well as audit records, including but not limited to security audits of the software, misuse reports, and reports to oversight bodies.
4) Any digital communications including but not limited to emails and text messages) as well as documents, (including but not limited to PDF, word processing, excel, and slide documents) that mention Ring or the Neighbors app.
5) Any digital communications (including but not limited to emails and text messages) between city government workers with Ring representatives.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes. It will be used in the course of reporting for Motherboard, VICE's science and technology website
(www.motherboard.vice.com).

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.
In accordance with the applicable provisions of the Michigan Freedom of Information Act, MCL 15.235(2)(d), the City of Kalamazoo has extended the statutory time period for responding to your request by 10 business days to September 04, 2019, in order to compile and review the records you have requested.
Please contact us by replying to this email if you have any further concerns/questions related to this request.
Sincerely,
City of Kalamazoo This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY.

--- Please respond above this line ---

RE: Freedom of Information Act Request of August 13, 2019, Reference #C000224-081919
Dear MuckRock News,
The City of Kalamazoo received a public information request from you on August 13, 2019. Your request mentioned: Law enforcement agencies around the country are entering into Promotional Discount Agreements with Ring, Amazon's home security camera company.
(https://www.vice.com/en us/article/d3ag37/us-cities-are-helping people-buy-amazon­surveillance-cameras-using-taxpayer-money) These agreements direct city funds toward providing a discount on Ring products, such as doorbell cameras.
Therefore, I hereby request the following records related to Ring and possible Promotional Discount Agreements:

1) All calendar invitations, instructional materials, presentations and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other documents that mention Ring devices and/or the Neighbors app. This includes A) any minutes/notes taking during meetings that discussed the use of Ring devices and/or the Neighbors app, B) any explanations (whether internally or externally generated) of how Ring devices
and/or the Neighbors app work, and C) any other document that has been used to help explain the use, marketing, or promotion of Ring devices and/or the Neighbors app to any party, including internal documentation, public relations materials, and executive summaries.
2) A copy of any privacy impact assessments, use policies, standard operating procedures, data retention policies, legal opinions, warranties, non disclosure agreements, contracts, liability waivers, insurance agreements, Promotional Discount Agreements, Requests for Proposals, Responses to Requests for Proposal, Memorandums of Understanding, Letters of Interest, usage policies, or informal agreements between the city and Ring.
3) A copy of any funding opportunity announcements, grant applications and grantor status/progress reports, reports to legislative bodies, annual reports that mention Ring or the Neighbors app, as well as audit records, including but not limited to security audits of the software, misuse reports, and reports to oversight bodies.
4) Any digital communications including but not limited to emails and text messages) as well as documents, (including but not limited to PDF, word processing, excel, and slide documents) that mention Ring or the Neighbors app.
5) Any digital communications (including but not limited to emails and text messages) between city government workers with Ring representatives.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes. It will be used in the course of reporting for Motherboard, VICE's science and technology website
(www.motherboard.vice.com).

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.
The public record requested does not exist or cannot be located using the description given.
Please contact us by replying to this email if you have any further concerns/questions related to this request.
Sincerely,
City of Kalamazoo NOTICE : Michigan law provides two means for appealing a denial of all or part of a request under the Freedom of Information Act. You may file a written appeal with the City Clerk or the City Attorney which must state the word "appeal" and identified the reason or reasons for reversal of the denial. In addition, you have the right to challenge this denial by starting a lawsuit in the Kalamazoo Circuit Court to compel disclosure within 180 days after a final denial of the request, Should you prevail, you will be entitled to have reasonable attorney fees, costs and disbursements assessed against the public body, as ordered by the Court. If the public body has been arbitrary and capricious, you may be awarded, in addition to actual damages, punitive damages not exceeding $1,000. The City of Kalamazoo FOIA Procedures & Guidelines and its Written Public Summary are available at www.kalamazoocity.org/foia

To monitor the progress or update this request please log into the Public Records Center (https://u8387778.ct.sendgrid.net/wf/click?upn=xSfKPyHO1-2F4Mny2NCLJVupWKfGOaaI5Yn2HTTVrSjIShDXrByBYRYiTonjQLxuHbzObDI6tiq36xFI4EL1VsbRWSC-2BXdM0fNGMsZQJ7WT1E-3D_0pb-2BaA4Xc10PYgtqkAibqrybOiR7Mlrx-2Bg-2F6RpiYkh-2BL6H2NcygNNaxgEYw6rgJV-2FgAaH-2BEPFqjuwF2IB46gHyXGhijBlTlHjiMw4PxZkfcHx2Gc1SlhIyEo-2BahWy1nVOPDEbzjPCEM8SavDbbjAR1Vr8hIoTR4hgAEYnseyeShLUqu-2BiB6cgFYagXNLK-2F0DXQoNNiT8t35zJKYK-2F6hLd4A2ky47yABSqGuDFAxHkdcHx5ZuLyxPkmtxLQfLavId7QG4D9X909koZpMegXZJjYCDlXG44vfIpXUR3h9qTjjsWdVB7UW-2Bu-2Bj8bTGUC5wd1cib9zcIAe2HVgA-2FtuJyk6NvJzlXKCo6-2BWExbGoZj98tMUNOTuREzFAS-2BtDGZNz9XRcGOOQMQ62yxonQj-2BXxzA-3D-3D)