2018 Vigilant Data Sharing Information (Johnson County Sheriff's Office)

Dave Maass filed this request with the Johnson County Sheriff's Office of Johnson County, KS.
Est. Completion March 9, 2018
Status
Partially Completed

Communications

From: Dave Maass

To Whom It May Concern:

Pursuant to the Kansas Open Records Act (K.S.A. 45-215), I hereby request the following records:

1) The names of agencies and organizations with which the Agency shares ALPR data;
2) The names of agencies and organizations from which the Agency receives ALPR data;
3) The names of agencies and organizations with which the Agency shares “hot list” information;
4) The names of agencies and organizations from which the Agency receives “hot list” information;

This information is easily available within the Agency’s LEARN system. The simplest way to extract this data is to generate an “Agency Data Sharing Report” PDF file from within LEARN. To do this, a user may simply go to the “Sharing” section of LEARN and select “Output Report.” A CSV/XLS file containing these records would also satisfy this request.

The instructions for extracting this data is described on pages 62-63 of the LEARN Agency Manager Guide, which may be found at this link:

https://www.documentcloud.org/documents/3860685-LEARN-5-1-Agency-Manager-Guide.html

An example of this record may be found at this link:

https://www.documentcloud.org/documents/3936113-Palos-Verdes-Estates-Police-Department-Data.html

A number of other agencies have regularly determined the above information constitutes a public record and have provided an “Agency Data Sharing Report.” These agencies include:

Anaheim Police Department, Antioch Police Department, Bakersfield Police Department Chino Police Department, Clovis Police Department, Elk Grove Police Department, Fontana Police Department, Fountain Valley Police Department, Glendora Police Department, Hawthorne Police Department, Irvine Police Department, Livermore Police Department, Lodi Police Department, Long Beach Police Department, Montebello Police Department, Orange Police Department, Palos Verdes Estates Police Department, Red Bluff Police Department ,Sacramento Police Department, San Bernardino Police Department, San Diego Police Department, San Rafael Police Department, San Ramon Police Department, Simi Valley Police Department, and the Tulare Police Department.

We further request the following records

The aggregate number of “detections” (i.e. license plate scans and associated data) collected during 2016.
The aggregate number of detections collected during 2017.
The aggregate number of “hits” (i.e. times that a plate on a hotlist was detected) during 2016.
The aggregate number of “hits” during 2017.

This information is easily available within the Agency’s LEARN system. The simplest way to extract this data is to generate a “Dashboard Hit Ratio Report” PDF file from within LEARN. We would prefer the data for each year to be provided separately.

An example of this document may be found at: https://www.documentcloud.org/documents/3870802-Sacramento-PD-Hit-Ratio-Rpt-010112-051917-Redacted.html

The instructions for extracting this data is described on pages 78-79 of the LEARN Agency Manager Guide, which may be found at this link:
https://www.documentcloud.org/documents/3860685-LEARN-5-1-Agency-Manager-Guide.html

The following agencies have regularly determined the above information constitutes a public record and have provided an “Dashboard Hit Ratio Report.” These agencies include:

Anaheim Police Department; Bakersfield Police Department; Chino Police Department; Clovis Police Department; Elk Grove Police Department; Fontana Police Department; Irvine Police Department; La Habra Police Department; Laguna Beach Police Department; Lodi Police Department; Sacramento Police Department; San Diego Police Department; San Ramon Police Department; and the Red Bluff Police Department.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 3 business days, as the statute requires.

Sincerely,

Dave Maass

From: Johnson County Sheriff's Office

Good morning,

I am providing you an initial response, as required per Kansas Statute. I have copied Ms. Sheila Clemens, our Central Records Supervisor, on this email for further consideration.

The Johnson County, Kansas, Sheriff's Office is in receipt of the request for information and/or open records made by your organization dated February 13th, 2018 (4:38:59pm), and received on February 13th, 2018 (4:52pm). The information and/or open records you are requesting is potentially large in scope and may not all be open as defined by the Kansas Open Records Act. Staff will need to review and determine what information, if any, will be available. In addition, per Per K.S.A. §45-218(f), a public agency may require advance payment prior to providing access to information and/or records. Since this may require several hours of staff time to determine, a fee schedule may need to be developed and payment received prior to moving forward with this request. Please understand, payment of fees does not guarantee information and/or records will be disseminated if determined not open under Kansas statute. (Please note, I have spoken to our staff who advised we do not utilize the "LEARN System" to extract data from our system.)

Respectfully,

[cid:image001.png@01CCFDE2.DA827240]
Duty, Honor, Service
Captain Michael A. Levin #122
Support Services Bureau
Johnson County Sheriff's Office
Office - (913)-715-5528
Mobile -(913)-669-6726
Fax -(913)-715-5513
Michael.Levin@jocogov.org<mailto:Michael.Levin@jocogov.org>
www.jocosheriff.org<http://www.jocosheriff.org/> | [Description: Twitter logo] @jocosheriff<https://twitter.com/jocosheriff> |[Description: FaceBook icon]<http://www.iconspedia.com/icon/facebook-3147.html> f/jocosheriff<https://www.facebook.com/JOCOSheriff>

The mission of the Johnson County Sheriff's Office is to protect life and property, deter criminal activity, enforce state laws, and maintain civil order while operating safe and secure detention facilities. By utilizing the highest level of ethics, honor, integrity, and commitment, and in partnership with the community, we shall provide the highest level of Law Enforcement services to the citizens within Johnson County.

Confidentiality Notice: This e-mail and any attached document accompanying this transmission, contains confidential information belonging to the sender, which may be privileged. It is intended only for use of the above named. If you are not the intended recipient, any disclosure, copying, distribution or taking of action based on the contents of this information is strictly prohibited. If you received this transmission in error, please notify the sending immediately by return e-mail and then delete all contents received. Thank you for your cooperation.

From: Johnson County Sheriff's Office

Good morning, (again)

I apologize, I neglected to advise that someone from our agency will contact you via the email address you provided, (requests@muckrock.com), on or before March 9th, 2018, with an update regarding your request and any initial fees required to move forward.

Respectfully,

[cid:image001.png@01CCFDE2.DA827240]
Duty, Honor, Service
Captain Michael A. Levin #122
Support Services Bureau
Johnson County Sheriff's Office
Office - (913)-715-5528
Mobile -(913)-669-6726
Fax -(913)-715-5513
Michael.Levin@jocogov.org<mailto:Michael.Levin@jocogov.org>
www.jocosheriff.org<http://www.jocosheriff.org/> | [Description: Twitter logo] @jocosheriff<https://twitter.com/jocosheriff> |[Description: FaceBook icon]<http://www.iconspedia.com/icon/facebook-3147.html> f/jocosheriff<https://www.facebook.com/JOCOSheriff>

The mission of the Johnson County Sheriff's Office is to protect life and property, deter criminal activity, enforce state laws, and maintain civil order while operating safe and secure detention facilities. By utilizing the highest level of ethics, honor, integrity, and commitment, and in partnership with the community, we shall provide the highest level of Law Enforcement services to the citizens within Johnson County.

Confidentiality Notice: This e-mail and any attached document accompanying this transmission, contains confidential information belonging to the sender, which may be privileged. It is intended only for use of the above named. If you are not the intended recipient, any disclosure, copying, distribution or taking of action based on the contents of this information is strictly prohibited. If you received this transmission in error, please notify the sending immediately by return e-mail and then delete all contents received. Thank you for your cooperation.

From: Johnson County Sheriff's Office

Please see the attached response and requested list to your KORA request.

Respectfully,
Sheila Clemens
Records Division Supervisor
Johnson County Sheriff's Office
(913) 715-5470 - Office
(913) 715-5475 - Fax
www.jocosheriff.org<http://www.jocosheriff.org/> | [Description: Twitter logo] @jocosheriff<https://twitter.com/jocosheriff> |[Description: FaceBook icon]<http://www.iconspedia.com/icon/facebook-3147.html> f/jocosheriff<https://www.facebook.com/JOCOSheriff>

From: Dave Maass

Hi,

Thanks so much for your help with this request! I really appreciate it.

Sincerely,
Dave Maass

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