Procurement software and processes (Irving Purchasing Department)
| Tracking # |
PI-20-1351 |
| Multi Request | Procurement software and processes |
| Submitted | June 11, 2020 |
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Communications
From: John Adams
To Whom It May Concern:
Pursuant to the Texas Public Information Act, I hereby request the following records:
1. All documents signed with procurement software or software to create and publish RFI, RFQ, RFP this agency uses or used in the past five years.
Additionally, if possible, please answer the following four questions:
a. What is the name of the procurement software you use (or the name of the software you use to create and publish RFI, RFQ, RFP)?
b. What is the annual cost for this software?
c. When did the most recent contract with the software provider begin?
d. Do you use your ERP system to manage the process of RFI, RFQ, RFP?
If there are any fees required to fulfill this request, please let me know in advance of fulfilling my request.
Thank you,
Arie Bronshtein
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Texas Public Information Act request, copied below, and originally submitted on June 11, 2020. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From:
In the attached request, Item 1 states "All documents signed with procurement software or software to create and publish RFI, RFQ, RFP this agency uses or used in the past five years." Please clarify specifically what you're asking for. Are you wanting contracts for services with this type of software provider or documents signed within the software using the software's signature capabilities.
Thanks in advance,
Darlene
(972)721-3752
From: Irving Purchasing Department
Attn: Arie Bronshtein
Thank you for your recent open records request. Below, you will find the responses to your questions. I have also attached a copy of the signed Master License and Service Agreement with our e-procurement provider -- IonWave Technologies.
1. All documents signed with procurement software or software to create publish RFI, RFQ, RFP this agency uses or used in the past five years?
Answer: See attached Administrative Action No. 5004
Additionally, if possible, please answer the following four questions:
a. What is the name of the procurement software you use (or the name of the software you use to create and publish RFI, RFQ, RFP)?
Answer: IonWave
b. What is the annual cost for this software?
Answer: $24,000.00
c. When did the most recent contract with the software provider begin?
Answer: July 18, 2016
d. Do you use your ERP system to manage the process of RFI, RFQ, RFP?
Answer: No, IonWave manages our RFx process.
Please accept our sincerest apologies for our delayed response and we hope the enclosed information meets your request.
Very Respectfully,
Jerry Perry | Purchasing Agent
City of Irving |Purchasing Department
835 W. Irving Blvd., Irving, TX 75060
P: (972) 721-3754 F: (972) 721-2568
jperry@cityofirving.org<mailto:jperry@cityofirving.org> | CityofIrving.org<cityofirving.org>
OFFICE USE ONLY
TO: Purchasing
Tracking Number
PI - 20 - 1351
DUE DATE:
6/26/2020
Responding department: Please fill out the following
and return to the City Secretary's Office.
Date of Response: 6/30/2020
The Open Records Request below requires a response from your department.
___X____ Please respond directly to the requestor.
_______ Send records to the City Secretary's Office
Time spent on
processing: 0 hours 30 minutes
Total No. of pages to requestor: 12 Pages
Amount charged (if applicable): $0.00
Staff processing request: Jerry Perry
It is the Department's responsibility let CSO and CAO know if a document requested is confidential or should be protected under state law
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