Iowa City
| Submitted | Sept. 30, 2019 |
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Communications
From: Caroline Haskins
To Whom It May Concern:
Pursuant to the Iowa Open Records Law, I hereby request the following records:
Public reports state that this police department has partnered with Ring, Amazon’s home security company. (https://blog.ring.com/2019/08/28/working-together-for-safer-neighborhoods-introducing-the-neighbors-active-law-enforcement-map/) These partnerships involve an exchange: Law enforcement gets access to Ring’s “Law Enforcement Neighborhoods Portal.” The Law Enforcement Neighborhood Portal is a way that police can request Ring camera footage from people that use Neighbors, Ring has a "neighborhood watch" app.
Therefore, I hereby request the following records:
1) All instructional materials, presentations and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other guidance on the use of Ring devices and/or the Neighbors app. This includes A) any notes taken during meetings that discussed the use of Ring devices and/or the Neighbors app, B) any explanations (whether internally or externally generated) of how Ring devices and/or the Neighbors app work, and C) any other document that has been used to help explain the use of Ring devices and/or the Neighbors app to any party, including internal documentation, public relations materials, and executive summaries.
2) A copy of any privacy impact assessments, use policies, standard operating procedures, data retention policies, legal opinions, warranties, non-disclosure agreements, contracts, liability waivers, insurance agreements, Requests for Proposals, Responses to Requests for Proposal, Memorandums of Understanding, Letters of Interest, usage policies, or informal agreements between the police department and Ring.
3) A copy of any funding opportunity announcements, grant applications and grantor status/progress reports, reports to legislative bodies, annual reports that mention Ring or the Neighbors app, as well as audit records, including but not limited to security audits of the software, misuse reports, and reports to oversight bodies.
4) Any digital communications including but not limited to emails and text messages) as well as documents, (including but not limited to PDF, word processing, excel, and slide documents) that mention Ring or the Neighbors app.
5) Any digital communications (including but not limited to emails and text messages) with Ring representatives.
Please try to include any other miscellaneous documents that facilitate this police department's relationship with Ring that don't neatly fall neatly into the above categories.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes. It will be used in the course of reporting for Motherboard, VICE’s science and technology website (www.motherboard.vice.com).
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days, as the statute requires.
Sincerely,
Caroline Haskins
From: Iowa City Police Department
Ms. Haskins:
This is to acknowledge receipt of your open records request.
Sue Dulek
Susan Dulek
Assistant City Attorney
410 East Washington Street
Iowa City, IA 52240
319-356-5030
319-356-5008 Fax
sue-dulek@iowa-city.org<mailto:sue-dulek@iowa-city.org>
Notice:
Since e-mail messages sent between you and the City Attorney’s Office and its employees are transmitted over the internet, the City Attorney’s Office cannot assure that such messages are secure. You should be careful in transmitting information to the City Attorney’s Office that you consider confidential. If you are uncomfortable with such risks, you may decide not to use e-mail to communicate with the City Attorney’s Office. Without written notification that you do not wish to communicate with the City Attorney’s Office via e-mail communication, the City Attorney’s Office will assume you assent to such communication. This message is covered by the Electronic Communication Privacy Act, 18 U.S.C. Sections 2510-2515, is intended only for the use of the person to whom it is addressed and may contain information that is confidential and subject to the attorney-client privilege. It should not be forwarded to anyone else without consultation with the originating attorney. If you received this message and are not the addressee, you have received this message in error. Please notify the person sending the message and destroy your copy. Thank you.
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~WRD000
From: Iowa City Police Department
Ms. Haskins:
I am attaching 3 files containing documents responsive to your email request.
The files entitled “Ring open records 1” and “Ring open records 2” were assembled in response to an earlier open records request dated 9/3/19. There is no charge for those emails.
The file entitled “Ring open records 3” reflects emails from 9/3/19 to the date of your request. The City’s fee is $.15/page. Please send a check in the amount of $9.45 (63 pages x $.15) payable to the City of Iowa City to my attention at the address below.
No portion of an email contained in these 3 files has been redacted except for one name in an email in “Ring open records 3.”
Last, I will forward to you 2 email exchanges between the Iowa Public Information Board and me for which there is no charge.
There are no other records responsive to your request except as noted below.
Emails containing privileged attorney-client communication are not being provided.
Emails containing communications between Iowa City police officers are being withheld as confidential public records under Section 22.7(5) of the Iowa Code.
The City is also withholding a video it downloaded under Section 22.7(5) of the Iowa Code. Following the Ring request contained in page 82 of “Ring open records 1,” the City did download one video for purposes of the investigation. No other videos have been downloaded.
Sue Dulek
Susan Dulek
Assistant City Attorney
410 East Washington Street
Iowa City, IA 52240
319-356-5030
319-356-5008 Fax
sue-dulek@iowa-city.org<mailto:sue-dulek@iowa-city.org>
Notice:
Since e-mail messages sent between you and the City Attorney’s Office and its employees are transmitted over the internet, the City Attorney’s Office cannot assure that such messages are secure. You should be careful in transmitting information to the City Attorney’s Office that you consider confidential. If you are uncomfortable with such risks, you may decide not to use e-mail to communicate with the City Attorney’s Office. Without written notification that you do not wish to communicate with the City Attorney’s Office via e-mail communication, the City Attorney’s Office will assume you assent to such communication. This message is covered by the Electronic Communication Privacy Act, 18 U.S.C. Sections 2510-2515, is intended only for the use of the person to whom it is addressed and may contain information that is confidential and subject to the attorney-client privilege. It should not be forwarded to anyone else without consultation with the originating attorney. If you received this message and are not the addressee, you have received this message in error. Please notify the person sending the message and destroy your copy. Thank you.
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image001
From: Iowa City Police Department
See recent email.
Susan Dulek
Assistant City Attorney
410 East Washington Street
Iowa City, IA 52240
319-356-5030
319-356-5008 Fax
sue-dulek@iowa-city.org<mailto:sue-dulek@iowa-city.org>
Notice:
Since e-mail messages sent between you and the City Attorney’s Office and its employees are transmitted over the internet, the City Attorney’s Office cannot assure that such messages are secure. You should be careful in transmitting information to the City Attorney’s Office that you consider confidential. If you are uncomfortable with such risks, you may decide not to use e-mail to communicate with the City Attorney’s Office. Without written notification that you do not wish to communicate with the City Attorney’s Office via e-mail communication, the City Attorney’s Office will assume you assent to such communication. This message is covered by the Electronic Communication Privacy Act, 18 U.S.C. Sections 2510-2515, is intended only for the use of the person to whom it is addressed and may contain information that is confidential and subject to the attorney-client privilege. It should not be forwarded to anyone else without consultation with the originating attorney. If you received this message and are not the addressee, you have received this message in error. Please notify the person sending the message and destroy your copy. Thank you.
From: Iowa City Police Department
See recent email.
Susan Dulek
Assistant City Attorney
410 East Washington Street
Iowa City, IA 52240
319-356-5030
319-356-5008 Fax
sue-dulek@iowa-city.org<mailto:sue-dulek@iowa-city.org>
Notice:
Since e-mail messages sent between you and the City Attorney’s Office and its employees are transmitted over the internet, the City Attorney’s Office cannot assure that such messages are secure. You should be careful in transmitting information to the City Attorney’s Office that you consider confidential. If you are uncomfortable with such risks, you may decide not to use e-mail to communicate with the City Attorney’s Office. Without written notification that you do not wish to communicate with the City Attorney’s Office via e-mail communication, the City Attorney’s Office will assume you assent to such communication. This message is covered by the Electronic Communication Privacy Act, 18 U.S.C. Sections 2510-2515, is intended only for the use of the person to whom it is addressed and may contain information that is confidential and subject to the attorney-client privilege. It should not be forwarded to anyone else without consultation with the originating attorney. If you received this message and are not the addressee, you have received this message in error. Please notify the person sending the message and destroy your copy. Thank you.
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Email communication
From: Iowa City Police Department
There are 3 email exchanges with the Iowa Public Information Board, not 2. I previously forwarded you the other 2.
Susan Dulek
Assistant City Attorney
410 East Washington Street
Iowa City, IA 52240
319-356-5030
319-356-5008 Fax
sue-dulek@iowa-city.org<mailto:sue-dulek@iowa-city.org>
Notice:
Since e-mail messages sent between you and the City Attorney's Office and its employees are transmitted over the internet, the City Attorney's Office cannot assure that such messages are secure. You should be careful in transmitting information to the City Attorney's Office that you consider confidential. If you are uncomfortable with such risks, you may decide not to use e-mail to communicate with the City Attorney's Office. Without written notification that you do not wish to communicate with the City Attorney's Office via e-mail communication, the City Attorney's Office will assume you assent to such communication. This message is covered by the Electronic Communication Privacy Act, 18 U.S.C. Sections 2510-2515, is intended only for the use of the person to whom it is addressed and may contain information that is confidential and subject to the attorney-client privilege. It should not be forwarded to anyone else without consultation with the originating attorney. If you received this message and are not the addressee, you have received this message in error. Please notify the person sending the message and destroy your copy. Thank you.
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