|FOI processing manuals, lists and instructions
|July 14, 2018
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To Whom It May Concern:
Pursuant to the Indiana Access to Public Records Act, I hereby request the following records:
Copies of any internal manuals, instructions, forms or checksheets for how the law enforcement agency processes records requests.
I am a member of the news media and request classification as such. I have previously written about the government and its activities, with some reaching over 100,000 readers. As my primary purpose is to inform about government activities by reporting on it and making the raw data available, I request that fees be waived.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 7 business days, as the statute requires.
Good morning, Ms. Best,
In response to your request referencing how public records requests are processed, please find attached Indianapolis Metropolitan Police Department (IMPD) General Order 6.9, which addresses that process. In regards to providing an acknowledgment of the request (not the actual production of documents), we adhere to the following regulations specified by the Indiana Access to Public Records Act:
Public agency's responsibility under APRA: * Respond to requests in person or over telephone within 24 hours of receipt; * Respond to mailed, faxed, or e-mailed requests within 7 calendar days of receipt; * Best practice is to respond in writing to all requests; must respond in writing to deny written requests for records. * If denying records, state reason for denial with citation to authority and give name and title or position of person responsible for denial. * Produce records in reasonable time; communication with person requesting is key * If time for production will be lengthy, provide groups of records in the interim as they are available.
Please let me know if you need additional information, or have any questions.
Office of the Chief
Indianapolis Metropolitan Police Department
Thanks so much for your help with this request! I really appreciate it.