2020 Vigilant Data Sharing Information - Automated License Plate Reader (ALPR) (Indianapolis Metropolitan Police Department)

Thank you for your interest in public records of the City of Indianapolis and Marion County.

This message acknowledges your request has been received and is being processed in accordance with the Indiana Access to Public Records Act, Indiana Code chapter 5-14-3-1, et. seq ("APRA"). Your request was received in this office on 1/31/2020 and given the reference number P006163-013120 for tracking purposes.

You requested the following records: "To Whom It May Concern:

Pursuant to the Indiana Access to Public Records Act, I hereby request the following records:

Part A: Information related to Automated License Plate Reader (ALPR) data sharing.

1) The names of agencies and organizations with which the Agency shares ALPR data;
2) The names of agencies and organizations from which the Agency receives ALPR data;
3) The names of agencies and organizations with which the Agency shares “hot list” information;
4) The names of agencies and organizations from which the Agency receives “hot list” information;

Part B: Information Related to Numbers of “Detections” (plate scans) and “Hits” (plate scans that matched to a hotlist)

5) The aggregate number of detections collected during 2018;
6) The aggregate number of “hits” during 2018;
7) The aggregate number of detections collected during 2019;
8) The aggregate number of “hits” during 2019.

Approximately two years ago your agency provided the equivalent information in response to a records request. You can view your agency’s previous release here: https://www.eff.org/pages/explore-alpr

For items 1-4: This information is easily available within the Agency’s Vigilant Solutions LEARN system. The simplest way to extract this data is to generate an “Agency Data Sharing Report” PDF file from within LEARN. To do this, a user may simply go to the “Sharing” section of LEARN and select “Output Report.” A CSV/XLS file containing these records would also satisfy this request. The instructions for extracting this data is described on pages 62-63 of the LEARN Agency Manager Guide, which may be found at this link: https://www.documentcloud.org/documents/3860685-LEARN-5-1-Agency-Manager-Guide.html

For items 5-8: This information is easily available within the Agency’s Vigilant Solutions LEARN system. The simplest way to extract this data is to generate a “Dashboard Hit Ratio Report” PDF file from within LEARN. We would prefer the data for each year to be provided separately. The instructions for extracting this data is described on pages 78-79 of the LEARN Agency Manager Guide, which may be found at this link: https://www.documentcloud.org/documents/3860685-LEARN-5-1-Agency-Manager-Guide.html

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 7 business days, as the statute requires.

Sincerely,

Dave Maass"
Your request will be forwarded to the relevant city or county agency for review and a determination of whether there are public records responsive to your request and, if so, whether those public records are disclosable to you. The city or county agency will contact you concerning your request and inform you whether there are public records responsive to your request, if all or part of those public records are not disclosable to you, and the statutory basis for any denial. Information pertaining to any copying fees that may be related to obtaining copies will be provided. Please Note: With respect to public records requests that include e-mail communications, we want to make you aware that these requests generally take longer than requests for other types of information.  First, the City/County receives a large number of requests for email communications, not just public records requests but also related to legal proceedings.  We rely upon our information technology agency to perform these searches and that agency runs these searches (based  upon reasonably particular search terms as set forth by the State Public Access Counselor) in the order in which the requests are received.  Once the email search is completed, there must also be a review of the content of the email communications to ensure that they are not only responsive to your request but also disclosable.  Finally, disclosable email communications will be produced after this review and if we do not disclose all or part of these email communications, we will provide the statutory bases for such denials as required under the APRA.

The APRA requires public agencies to produce responsive and disclosable public records, should they exist, within a reasonable time based upon the circumstances.   Please allow the agency time to review and process your request.  Depending on the nature of the request, this may be several days.

If you have not received any response and at least 10 days have passed since submission, feel free to contact the Public Access Counselor to check the status.  Additionally, if you have general questions about the Indiana Access to Public Records Act, please contact the Public Access Counselor at any time.

You may reach the Public Access Counselor at 317.327.4055 or PAC@indy.gov. (mailto:PAC@indy.gov)

Thank you,

City of Indianapolis and Marion County

Attachments:
IMPD_Agency_Data_Sharing_Report_2020.pdf (https://u8387795.ct.sendgrid.net/ls/click?upn=nZGH0ylxadMp5hTpNkeAFuGVIHfU7Wqlyw3SLAWoj-2B51xEaZ8aYGxGUFMeKm2T1zhGlqN3Rca-2B4lQyCwuxGhBBMTLLdE6YINss9hOwAKKalVBKJ2bj-2Fovlye-2F9nBHspQ6EDuCovq5jRt89r9-2FBYRLrDbyWciTJrYse5YqH0cTlBuxLJBtURbFylExvbVSXqBtnjPfh3dVvvFEKQJeM0Xng-3D-3DAi3V_wk3alWv9RVXpvNCm7fEkbw5LJvuVKXQon-2BsZIku6J5Gfp6DI-2F3-2BnUsJAVyg-2BgufvhHT-2Fce-2BLMgbphzdPa6syBWrdreSYWpVlWzMIRw40JUklHZxouEWcEigyDJwwvKuytUFWe-2FFlcMUSHntyBWX2C-2B0qROASVoSh09q9mdnY0S2mnHpXneDd54eR2lgsAW1inNTvjMqDg1JdCD-2BdZDzS-2FgnSFqaEytoq-2B6DzYy6J9LNZI9ysoXPm4eGt5G997avBJfpshWTXai81bbkrq10XZr39TXIpWQzcZthlnGzkY97BSwSYJsp-2BQx-2BwhXI2E5DSbKFbRGQk2EAJMLoMn5n-2F1g16xyPdOWic7DQFaGivYSjJQ5gg1NhP91ExjgBi8EASzQb1OVUbqjJP72xS3CV-2FGQ-3D-3D)
LEARN_DB_Hit_Ratio_Report_2018.pdf (https://u8387795.ct.sendgrid.net/ls/click?upn=nZGH0ylxadMp5hTpNkeAFuGVIHfU7Wqlyw3SLAWoj-2B51xEaZ8aYGxGUFMeKm2T1zhGlqN3Rca-2B4lQyCwuxGhBBMTLLdE6YINss9hOwAKKalVBKJ2bj-2Fovlye-2F9nBHspQ6EDuCovq5jRt89r9-2FBYRLlhTWXJiUxQSAeV1PXc1HOcpn8bAMRsdtkt-2BzUUKvRtbzUL1PvO7gNncCsxCJBjywA-3D-3DIZ-S_wk3alWv9RVXpvNCm7fEkbw5LJvuVKXQon-2BsZIku6J5Gfp6DI-2F3-2BnUsJAVyg-2BgufvhHT-2Fce-2BLMgbphzdPa6syBWrdreSYWpVlWzMIRw40JUklHZxouEWcEigyDJwwvKuytUFWe-2FFlcMUSHntyBWX2C-2B0qROASVoSh09q9mdnY0S2mnHpXneDd54eR2lgsAW1inNTvjMqDg1JdCD-2BdZDzS-2FgnSFqaEytoq-2B6DzYy6J9LOID2q1A-2F6loIHLXYUCTETlOTIeiUhS1IeBFlh0WCMkZWGvV7ZwPtP2x4yMY-2FIMkYAsH4O-2BDc6IMgqextBGDrdgRokkQFcWFdthS3MeqR2Cm8zr-2BhwinSE3zCTEg3A7XKLqJ34LV-2BSCvPDxKBDmeIssNQpyAGjow3sNvuP8MuzFng-3D-3D)
LEARN_DB_Hit_Ratio_Report_2019.pdf (https://u8387795.ct.sendgrid.net/ls/click?upn=nZGH0ylxadMp5hTpNkeAFuGVIHfU7Wqlyw3SLAWoj-2B51xEaZ8aYGxGUFMeKm2T1zhGlqN3Rca-2B4lQyCwuxGhBBMTLLdE6YINss9hOwAKKalVBKJ2bj-2Fovlye-2F9nBHspQ6EDuCovq5jRt89r9-2FBYRLn8ksiGmeoD37R2w93UjnUJ87z7ihOIfGvvOkbSGObbHIIPv99do6RK-2F4fhJbOrhlA-3D-3D0-0w_wk3alWv9RVXpvNCm7fEkbw5LJvuVKXQon-2BsZIku6J5Gfp6DI-2F3-2BnUsJAVyg-2BgufvhHT-2Fce-2BLMgbphzdPa6syBWrdreSYWpVlWzMIRw40JUklHZxouEWcEigyDJwwvKuytUFWe-2FFlcMUSHntyBWX2C-2B0qROASVoSh09q9mdnY0S2mnHpXneDd54eR2lgsAW1inNTvjMqDg1JdCD-2BdZDzS-2FgnSFqaEytoq-2B6DzYy6J9LPex5O1eeOcqQpdg6gfe4OET8mX3VQY0yGv3rBR37tLDLfFV9r2yOKYy3PrO6gOorZRyCtZ4koE4xyzCwEwEns9Rx6EAuk2l15jenryaLSdKKsus1aHYhQ-2FFYEVPA-2Bd6Y-2FZ8sBwySQHubvI1EUlQ4ZgFOJCLdTS-2BJnqupI1JzLaEg-3D-3D)

--- Please respond above this line ---

Good morning,
Please find the requested records attached.
Sincerely,
Marianne McCalip
Indianapolis Metropolitan Police Department
Paralegal