Indiana State Employees (2018 - 2022)

Ben Goehring filed this request with the State Personnel Department of Indiana.

It is a clone of this request.

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Completed

Communications

From: Ben Goehring

To Whom It May Concern:

Pursuant to the Indiana Access to Public Records Act, I hereby request the following records:

Monthly electronic listings of all employees of the Indiana Executive Branch from January 1, 2018 to July 31, 2022. Specifically, I am seeking electronic listings of all individuals employed within all state agencies, commissions, and departments for each month from January 1, 2018 to July 31, 2022.

For each month, I’m seeking a spreadsheet, database, or delimited text file(s) — not paper records or a PDF created from data — with the following fields for each employee: full legal name, unique employee identification code, date of birth or age, title, department or agency, race, gender, full-time/part-time status, location, hire date, termination date, civil service status (e.g., classified or unclassified), and gross annual salary. If you cannot produce any of these fields, please let me know and generate only the available variables.

If these data are not available at monthly intervals, please produce the datasets at the most frequent interval possible. For example, if the data is not available monthly, please produce the data at quarterly intervals.

In addition, please include any lookup tables that may be needed to interpret the data. For example, if departments are listed with codes linked to a separate table, I will be happy to join the records myself, rather than require your staff to do so.

I am comfortable working with large data sets and can receive the records in a variety of formats (.dbf, .csv, .mdb, etc).

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 7 business days, as the statute requires.

Sincerely,

Ben Goehring

From: State Personnel Department

Hi Ben,

I hope that you are well and that you enjoyed the holidays. Apologies about the late response to this request.

I will use the MuckRock portal to provide you with quarterly staffing reports for dates January 1, 2018 – December 31, 2022. Regarding your request for lookup tables, I will see if they are available—which—however, last I checked they are not something currently in existence. Departments, agencies should be readily accessible as part of the report.

Again, I hope that you had a good holiday and happy new year.

Sincerely,
Kirollos Barsoum

From: State Personnel Department

Hi Ben,

Please find the requested staffing reports attached here. Name should correspond with the appropriate date:

18[year]03[month]01[day]

I pulled the report for each quarter between 2018 and 2022 and included 1/25/2023 as well.

Please let me know if there's anything else I can assist you with.

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From: State Personnel Department

Good afternoon, Ben.

I have uploaded and sent you the requested staffing reports through the muckrock portal.

Please let me know if there’s anything else I can help you with.

Sincerely,
Kirollos Barsoum

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