Emergency Management Agency PPE bids and procedures (Indiana Department of Homeland Security)

The Indiana Department of Homeland Security has received your request
for public records. As required by Ind. Code 5-14-3-9, this email
serves as acknowledgment that your request has been received and will
be processed by the department. If the agency has records which are
responsive to your request, we will gather those and send the
documents or a link to the documents to the email you included with
your submission.

Please understand that some requests take more time than others to
process and review before they are released depending on the type and
scope of the request. Additionally, we may be unable to release
certain records pursuant to statutory requirements and exemptions. If
you have any questions about your request, please feel free to contact
us at PublicRecords@dhs.in.gov.

Pursuant to Governor Holcomb's Executive Order 20-09, there may be
delays in responses to public records requests during the COVID-19
public health emergency. Please refer to the executive order for
details.

Thank you.

Thank you for your public records request. At this time, the State of Indiana has created a Joint Information Center that will be handling all COVID-19 related public records requests. Your request has been forwarded to the JIC for processing.

Thank you,

Daz L. Dyer | Legal Operations Coordinator
Indiana Department of Homeland Security
302 W. Washington St., Room E208
Indianapolis, IN 46204
Tel: (317) 234-8837
Web: www.in.gov/dhs<http://www.in.gov/dhs>

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Dear Ms. Lipton,

On April 7, DHS received the following public records request:

Pursuant to the Indiana Access to Public Records Act, I hereby request the following records:

* The current procedure for procuring personal protective equipment (PPE) on behalf of agencies and entities within the jurisdiction of this office. If this office manages PPE requests for county, local, or private entities, please also provide any guiding material for soliciting, receiving, organizing, and fulfilling those requests.

* Any bids placed by this agency for the acquisition of PPE for this office or on behalf of any entity within the jurisdiction of this agency.

* Any available spreadsheet or aggregate information related to bids for PPE. Please provide all available segregable data, including but not limited to the source, the quantity, and the success of the bid.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 7 business days, as the statute requires.

Sincerely,
Beryl Lipton

In regard to the public records request made on April 8, 2020 to the Indiana Department of Homeland Security, the following response was provided:

Thank you for your public records request. At this time, the State of Indiana has created a Joint Information Center that will be handling all COVID-19 related public records requests. Your request has been forwarded to the JIC for processing.

In general, however, DHS does not place any sort of bid with any vendor in regards to PPE procurement. EMS Providers and Fire Departments are responsible for procuring their own PPE from vendors with state contracts as needed, and develop internal procurement guidelines. If DHS needs to directly procure PPE, they would go through the same state-approved vendors.

In terms of PPE procurement in response to COVID-19, the Department of Health procures PPE and DHS assists with distribution as requested.

A list of state contracts and QPAs can be found at the IDOA website:

https://www.in.gov/idoa/2448.htm#:~:text=QPAs%20are%20contracts%20between%20the,via%20the%20competitive%20bid%20process.

Information concerning the bidding process for state contracts should be directed to IDOA, who can provide further information. Information on amount and process for acquisition of PPE should be directed to individual Fire and EMS providers, or to the Department of Health.

Thank you,

Daz L. Dyer | Legal Operations Coordinator
Indiana Department of Homeland Security
302 W. Washington St., Room E208
Indianapolis, IN 46204
Tel: (317) 234-8837
Web: www.in.gov/dhs<http://www.in.gov/dhs>

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An answer to this question was already provided. See below.

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