1033 MOU and annual inventory form (Indiana - IDOA)

Dear Mr. Musgrave,

Please be advised that the Indiana Department of Administration is in receipt of your public records request. Pursuant to Indiana Code 5-14-3 IDOA will review your request and respond to you as soon as is reasonably possible.

Any document that you have requested that is properly disclosable as a public record will be provided to you when it has been compiled. If at all possible, the documents you seek will be provided in a digital format that you will receive via e-mail as an attachment or as a web link. If documents may be provided digitally, it will be at no cost to you. I will be in touch if there are any fees in regard to this request.

Sincerely,
Jessica

Jessica Thayer |  Communications Manager
Indiana Department of Administration
(317) 234-3420    jethayer@idoa.IN.gov

Mr. Musgrave,

Attached are the requested files.

Hope these help,
Jessica

Jessica Thayer | Communications Manager
Indiana Department of Administration
(317) 234-3420 jethayer@idoa.IN.gov<mailto:jethayer@idoa.IN.gov>

August 20, 2014

Department of Administration

Tim Grogg

General Counsel

Indiana Department of Administration

402 W. Washington St., Room W479

Indianapolis, IN 46204

This is a follow up to a previous request:

Thank you! Please let me know if I can clarify anything further.

Best,

Shawn

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On Aug. 20, 2014:

Dear Mr. Musgrave,

Please be advised that the Indiana Department of Administration is in receipt of your public records request. Pursuant to Indiana Code 5-14-3 IDOA will review your request and respond to you as soon as is reasonably possible.

Any document that you have requested that is properly disclosable as a public record will be provided to you when it has been compiled. If at all possible, the documents you seek will be provided in a digital format that you will receive via e-mail as an attachment or as a web link. If documents may be provided digitally, it will be at no cost to you. I will be in touch if there are any fees in regard to this request.

Sincerely,

Jessica

Jessica Thayer | Communications Manager Indiana Department of Administration

(317) 234-3420 jethayer@idoa.IN.gov<mailto:jethayer@idoa.IN.gov>

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On Aug. 20, 2014:

Please confirm whether the request for records below was received as emailed on Tuesday.

For reference, the Ohio state coordinator released the attached spreadsheet of equipment received via the 1033 program.

Please let me know if I can clarify this request further.

Best,

Shawn

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On Aug. 18, 2014:

To Whom It May Concern:

Pursuant to the Indiana Access to Public Records Act, I hereby request the following records:

-The current memorandum of agreement (MOA) or memorandum of understanding (MOU) with the Defense Logistics Agency, Disposition Services regarding the 1033 equipment surplus program administered by the DLA Law Enforcement Support Office

-The annual inventory form required to be completed by the state coordinator of the 1033 program

According to the DLA FAQ page regarding the 1033 program, the Department of Administration is the agency in charge of coordinating the 1033 program for Indiana. See http://www.dispositionservices.dla.mil/leso/Pages/StateCoordinatorList.aspx

I also request that, if appropriate, fees be waived as I believe this request is in the public interest. The requested documents will be made available to the general public free of charge as part of the public information service at MuckRock.com, processed by a representative of the news media/press and is made in the process of news gathering and not for commercial usage.

In the event that fees cannot be waived, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 7 business days, as the statute requires.

Sincerely,

Shawn Musgrave

Filed via MuckRock.com

E-mail (Preferred): requests@muckrock.com<mailto:requests@muckrock.com>

For mailed responses, please address (see note):

MuckRock News

DEPT MR 13041

PO Box 55819

Boston, MA 02205-5819

PLEASE NOTE the new address as well as the fact that improperly addressed (i.e., with the requester's name rather than MuckRock News) requests might be returned by the USPS as undeliverable.

Mr. Musgrave,

In response to your e-mail message dated August 25, 2014, which appears below, I forward this communication to you. We have provided the records in the possession of our Surplus Division which are attached. Statutorily we are not required to create documents that are not maintained in the regular course of business, see IC 5-14-3, “ (f) Notwithstanding the other provisions of this section, a public agency is not required to create or provide copies of lists of names and addresses (including electronic mail account addresses) unless the public agency is required to publish such lists and disseminate them to the public under a statute…”

While the precise formatting the records provided may differ from other states we are not aware of a requirement that each state maintain uniform records and we have no additional documentation or records that are responsive to your request.

Please notify me should you have further questions.

Kindest Regards,

Tim

Tim A. Grogg

General Counsel

Indiana Department of Administration

tigrogg@idoa.in.gov

317-234-1596