Email system documentation (Illinois State Police)

Emma North-Best filed this request with the Illinois State Police of Illinois.
Multi Request Email system documentation


From: Emma North-Best

To Whom It May Concern:

Pursuant to the Illinois Freedom of Information Act., I hereby request the following records:

Documentation describing the email system(s) used by your agency, including the procedures and methods for performing searches of the email system.

I am a member of the news media and request classification as such. I have previously written about the government and its activities, with some reaching over 100,000 readers. As such, as I have a reasonable expectation of publication and my editorial and writing skills are well established. In addition, I discuss and comment on the files online and make them available through non-profits such as the Internet Archive and MuckRock, disseminating them to a large audience. While my research is not limited to this, a great deal of it, including this, focuses on the activities and attitudes of the government itself. As such, it is not necessary for me to demonstrate the relevance of this particular subject in advance.

As my primary purpose is to inform about government activities by reporting on it and making the raw data available, I request that fees be waived.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.


Emma Best

From: Illinois State Police

Your FOIA request has been assigned FOIR # 18-1779. You will be forwarded
a response via email once your request has been processed.
REMINDER: Please send all future requests to this E-mail:

----- Forwarded by Britney Marquis/IlStPolice on 06/18/2018 02:27 PM -----

Robyn Nation/IlStPolice

From: Illinois State Police


MuckRock News
Ms. Emma Best

Re: FOIR #18-1779

Dear Ms. Best:

Thank you for writing the Illinois State Police with your request for
information pursuant to the Illinois Freedom of Information Act, 5 ILCS
140/1 et seq. On June 18, 2018, we received your request for the
following: Records related to documentation descibing the email system(s)
used by your agency, including the procedures and methods for performing
searches of the email system.

Your request is granted. Your information is below.

Illinois State Police uses IBM Lotus Notes for their email system.
We currently have no automated way to search emails. Any requested
searches are completed manually.

Erin Davis
FOIA Officer

From: Emma North-Best


Thanks so much for your help with this request! I really appreciate it.

Emma Best

From: Illinois State Police

Hi, Emma.

We responded on 6/19/18. Attached is a copy of the response.

Erin Davis
FOIA Officer