Email system documentation (Idaho State Police)

Emma Best filed this request with the Idaho State Police of Idaho.
Multi Request Email system documentation
Est. Completion None
Status
No Responsive Documents

Communications

From: Emma Best


To Whom It May Concern:

Pursuant to the Idaho Public Records Act, I hereby request the following records:

Documentation describing the email system(s) used by your agency, including the procedures and methods for performing searches of the email system.

I am a member of the news media and request classification as such. I have previously written about the government and its activities, with some reaching over 100,000 readers. As such, as I have a reasonable expectation of publication and my editorial and writing skills are well established. In addition, I discuss and comment on the files online and make them available through non-profits such as the Internet Archive and MuckRock, disseminating them to a large audience. While my research is not limited to this, a great deal of it, including this, focuses on the activities and attitudes of the government itself. As such, it is not necessary for me to demonstrate the relevance of this particular subject in advance.

As my primary purpose is to inform about government activities by reporting on it and making the raw data available, I request that fees be waived.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 3 business days, as the statute requires.

Sincerely,

Emma Best

From:

Ms. Best,
Please see attached.

Amy Jordan
Idaho State Police Headquarters
desk: 208-884-7100
cell: 208-880-2197

CONFIDENTIALITY NOTICE: This e-mail is intended only for the personal and confidential use of the individual(s) named as recipients (or the employee or agent responsible to deliver it to the intended recipient) and is covered by the Electronic Communications Privacy Act, 18 U.S.C. §§ 2510-2521. It may contain information that is privileged, confidential and/or protected from disclosure under applicable law including, but not limited to, the attorney client privilege and/or work product doctrine. If you are not the intended recipient of this transmission, please notify the sender immediately by telephone. Do not deliver, distribute or copy this transmission, disclose its contents or take any action in reliance on the information it contains.

From:

Ms. Best,

Please see the attachment and the response, below:

The email system used by the Idaho State Police is Microsoft Outlook. It is a personal information manager<https://en.wikipedia.org/wiki/Personal_information_manager> from Microsoft<https://en.wikipedia.org/wiki/Microsoft> available as a part of the Microsoft Office<https://en.wikipedia.org/wiki/Microsoft_Office> suite. Although it is primarily used as an email<https://en.wikipedia.org/wiki/Email> application, it also includes a calendar<https://en.wikipedia.org/wiki/Calendaring_software>, task manager<https://en.wikipedia.org/wiki/Time_management#Software_applications>, contact manager<https://en.wikipedia.org/wiki/Contact_manager>, note taking<https://en.wikipedia.org/wiki/Note_taking>, journal<https://en.wikipedia.org/wiki/Journal_(computing)>, and web browsing.

It can be implemented as a stand-alone application<https://en.wikipedia.org/wiki/Computer_software>, or can work with Microsoft Exchange Server<https://en.wikipedia.org/wiki/Microsoft_Exchange_Server> and Microsoft SharePoint Server<https://en.wikipedia.org/wiki/Microsoft_SharePoint_Server> for multiple users in an organization. This facilitates collaborative tools such as shared mailboxes and calendars, Exchange public folders, SharePoint lists, and meeting schedules.

Amy Jordan
Idaho State Police Headquarters
desk: 208-884-7100
cell: 208-880-2197

CONFIDENTIALITY NOTICE: This e-mail is intended only for the personal and confidential use of the individual(s) named as recipients (or the employee or agent responsible to deliver it to the intended recipient) and is covered by the Electronic Communications Privacy Act, 18 U.S.C. §§ 2510-2521. It may contain information that is privileged, confidential and/or protected from disclosure under applicable law including, but not limited to, the attorney client privilege and/or work product doctrine. If you are not the intended recipient of this transmission, please notify the sender immediately by telephone. Do not deliver, distribute or copy this transmission, disclose its contents or take any action in reliance on the information it contains.

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