Procurement software and processes (Office Of The City Clerk - Huntington Beach)

Hello,

I apologize for the error in not responding to your request of June 11 sooner ... thank you for sending the reminder! Records management in the City of Huntington Beach is not centralized, and since I do not possess records responsive to this particular request, I have asked one of my staff members to share your request with the department(s) most qualified to provide a response. We use a software program to response to CPRA requests, so you can expect to receive an acknowledgment email under separate cover.

Let me know if you have questions.

Robin Estanislau, CMC, City Clerk
City of Huntington Beach
714-536-5405
[cid:CDFC4DAF-997D-49A3-9029-064809775793]
Please consider the HB City Clerk's office for your passport needs!

Dear Arie:

Thank you for contacting the City of Huntington Beach to obtain public records.

The City received your Public Records Act request dated June 22, 2020 and has assigned the reference number C001691-062220 for tracking purposes.

Record(s) Requested: Pursuant to the California Public Records Act, I hereby request the following records:
1. All documents signed with procurement software or software to create and publish RFI, RFQ, RFP this agency uses or used in the past five years.

Additionally, if possible, please answer the following four questions:
a. What is the name of the procurement software you use (or the name of the software you use to create and publish RFI, RFQ, RFP)?
b. What is the annual cost for this software?
c. When did the most recent contract with the software provider begin?
d. Do you use your ERP system to manage the process of RFI, RFQ, RFP?

If there are any fees required to fulfill this request, please let me know in advance of fulfilling my request.

Thank you,

We have begun processing your request.

The City of Huntington Beach has a new Public Records Portal that allows you to submit and track Public Records Act requests.  Please visit the link below to monitor request progress and submit future requests.
Public Records Center (https://u8387795.ct.sendgrid.net/ls/click?upn=nZGH0ylxadMp5hTpNkeAFm5Egeqncht-2F425hRW50lyYKBTcb-2FVv63Qv-2BwMtyLvehI0v7h0-2B56jp4zQM30lstFvjBSfZy1YGsd-2Fh4iFnD9uAsj40uOVN60hA9IXLOkdeVJ6z9_k-2FIg-2F8jRzouYeLup4VG-2FWYMfgO2L66yq3yFcGWOFsnqF9tNiw5D-2FuV7-2Fbws9qBk8skA2jk4dQ2ZSjCpnlb1QjC53ru6T0nADJlrbd-2BVpnGkcPslEBex5EgFleJKbXNKM0hfYcn3Wu0N5iZaHJoh9IfF3aRQNJdpNZThD8xQvcZt7X4gP4IsKZxlBwtFEHuLax3aJyQoqKH0LrCfkj-2BgaSeQLTlbi0yt4xz999COmUFeFlO4MxXRsYP-2BENpRO3CV6lf-2FkJOUDf2s7Vih2Q97Eax3LzDUDmVuGRBN5m1-2FrvVghz2iu7BIblEh4-2F95C3VTIIVSbtL3ISSRpbDiQ3flsi5B0ErRpxVyD512JHuTxvv9osMvPbcC3ztM4GE0jI5IFiWI-2FlCZJYdPHsX3Yo7b6vA-3D-3D)

City of Huntington Beach, CA - Public Records

Dear Arie, Thank you for registering with the City of Huntington Beach Public Records Center. If you have never used this system, your account has been created by a staff person at the City of Huntington Beach. Once your email address has been verified, you can log in to the Public Records Center to update any contact or password information and to track the progress of your request. Login: requests@muckrock.com
To verify your email address, the following activation link to set a password will be active for 24 hours. Activate Online Account (https://huntingtonbeachca.mycusthelp.com/WEBAPP//_rs/ChangePassword.aspx?cuEmail=L+LTZGMTRj7etrzLuMhDs4S1jzeC8PglgRsPNt8lkgibd7sjrfV4LKvyaT1fO/rHAK+Vt0wb/rKoPm+tXz/kcU+l9VblTGD9o9k1zGcx+do=&expire=K3MsFeAzITn2hjuEyrleuinc6KjxfjA/ULv8Q0qAOYyqCxOF1fWpB5YqqtWCACXw)
If the activation link expires, you will need to request a password by clicking the link below. This will allow you to access your request, manage account information, and retrieve responsive records. Request a Password (https://huntingtonbeachca.mycusthelp.com/WEBAPP/_rs/ForgotPassword.aspx)
Thank you, City of Huntington Beach

This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY.

--- Please respond above this line ---

RE: Public Records Reference # C001691-062220
Dear Arie:
This email is in response to your California Public Records Act request dated June 22, 2020 wherein you requested: 1. All documents signed with procurement software or software to create and publish RFI, RFQ, RFP this agency uses or used in the past five years.

Additionally, if possible, please answer the following four questions:
a. What is the name of the procurement software you use (or the name of the software you use to create and publish RFI, RFQ, RFP)?
b. What is the annual cost for this software?
c. When did the most recent contract with the software provider begin?
d. Do you use your ERP system to manage the process of RFI, RFQ, RFP?
The City will be unable to respond to your request within the ten-day period specified by the following statute:
Therefore, pursuant to California Government Code section 6253, this email is to notify you that the City will respond to your request on or before July 16, 2020.
If you have any questions, please reply to this email.
Thank you,
Thuy Vi

To monitor the progress, update this request, or download responsive records, please log into the Public Records Center. (https://u8387795.ct.sendgrid.net/ls/click?upn=nZGH0ylxadMp5hTpNkeAFm5Egeqncht-2F425hRW50lyYKBTcb-2FVv63Qv-2BwMtyLvehI0v7h0-2B56jp4zQM30lstFvjBSfZy1YGsd-2Fh4iFnD9uAsj40uOVN60hA9IXLOkdeV5HY9_k-2FIg-2F8jRzouYeLup4VG-2FWYMfgO2L66yq3yFcGWOFsnqF9tNiw5D-2FuV7-2Fbws9qBk8skA2jk4dQ2ZSjCpnlb1QjKNyMA-2BiDGjBsYKdulA7oRixtUI7aDoGtfrdrMATF8-2FONLwH6z3P0N2PCbTQug-2BkbwipSSNfb7O47Ri87Gqb7ySUkg2VDECzQYDkWbtLnaypuzqzfTJ9c6hB8-2FGMu8WMqsgscoz-2Bb-2F-2FDAIARzVTNoLqfzIt2vOXsl9IwTrayq69oDOe3b5tpF2cGcQooGuutUUmEIp5lp53Hyv24TCU-2B7eRJYRDIiNVLADNLe2A4UqA3IuSZgzrBqREV3lsbhPltSqS2S3hQWVgvasE5OojaXFq0HRyohfGZcNCIqwy6TmU-2FexmgxrkEuZ3RNHTQY1UWFXgFbAqdnY2E0-2FE0qOtaUV8-3D)

--- Please respond above this line ---

RE: Public Records Reference # C001691-062220
Dear Arie:
This email is in response to your California Public Records Act request dated June 22, 2020 wherein you requested: 1. All documents signed with procurement software or software to create and publish RFI, RFQ, RFP this agency uses or used in the past five years.
There is no agreement from the last five years.  The City signed an agreement in 2011 and has used Planetbids on an annual renewal from purchase order. a. What is the name of the procurement software you use (or the name of the software you use to create and publish RFI, RFQ, RFP)? Planetbids b. What is the annual cost for this software? The annual cost is $12,000. c. When did the most recent contract with the software provider begin? The agreement began July 2011. d. Do you use your ERP system to manage the process of RFI, RFQ, RFP? Not applicable.
If you have any questions, please reply to this email.
Thank you,
Thuy Vi

To monitor the progress, update this request, or download responsive records, please log into the Public Records Center. (https://u8387795.ct.sendgrid.net/ls/click?upn=nZGH0ylxadMp5hTpNkeAFm5Egeqncht-2F425hRW50lyYKBTcb-2FVv63Qv-2BwMtyLvehI0v7h0-2B56jp4zQM30lstFvjBSfZy1YGsd-2Fh4iFnD9uAsj40uOVN60hA9IXLOkdeVcXQv_k-2FIg-2F8jRzouYeLup4VG-2FWYMfgO2L66yq3yFcGWOFsnqF9tNiw5D-2FuV7-2Fbws9qBk8skA2jk4dQ2ZSjCpnlb1QjF4pi80iQMFSc8o0nA7WhUS01iXjUyeYQxjFrd04JtU8L7LjJQ-2BEY6qQB5U0RL6QGxncJ6r0yv-2FWiidPb4Tu5SsjsJWnDuruM83z7-2FRqyZ2gKH07kaDSTmSvcY6gHF592TafP7LfG7FzCoUOCJEIHDBnwfnsudzsqAukrqZo4aLhn0Ja61M-2FBu9BE020KTBy45Ep4sEJrhcp8sa-2Bx2HpaKXtCe-2Fwseqoq-2BPk-2FHgH89VBNnh5JdehWpSHT6PLzLg1vTo2THdV7I3a9yEaEFIy-2FJv2BakYTepzBi6KYcF1mO3i5ofUj8o8aUUrkHAcPBZ-2FPJcbAoEP4vFLog9NbhvHcfU-3D)