Vigilant Data Sharing Information - 2018 - Assignment Submission (Hillsborough County Sheriff)

Dave Maass filed this request with the Hillsborough County Sheriff of Hillsborough County, FL .
Tracking #

P003507-110818

Multi Request Vigilant Data Sharing Information - 2018 - Assignment Submission
Est. Completion None
Status
Fix Required

Communications

From: Dave Maass


To Whom It May Concern:

Pursuant to the Florida Sunshine Law, I hereby request the following records:

1) The names of agencies and organizations with which the Agency shares ALPR data;
2) The names of agencies and organizations from which the Agency receives ALPR data;
3) The names of agencies and organizations with which the Agency shares “hot list” information;
4) The names of agencies and organizations from which the Agency receives “hot list” information;

This information is easily available within the Agency’s LEARN system. The simplest way to extract this data is to generate an “Agency Data Sharing Report” PDF file from within LEARN. To do this, a user may simply go to the “Sharing” section of LEARN and select “Output Report.” A CSV/XLS file containing these records would also satisfy this request.

The instructions for extracting this data is described on pages 62-63 of the LEARN Agency Manager Guide, which may be found at this link:

https://www.documentcloud.org/documents/3860685-LEARN-5-1-Agency-Manager-Guide.html

An example of this record may be found at this link:

https://www.documentcloud.org/documents/3936113-Palos-Verdes-Estates-Police-Department-Data.html

A number of other agencies have regularly determined the above information constitutes a public record and have provided an “Agency Data Sharing Report.” These agencies include:

Anaheim Police Department, Antioch Police Department, Bakersfield Police Department Chino Police Department, Clovis Police Department, Elk Grove Police Department, Fontana Police Department, Fountain Valley Police Department, Glendora Police Department, Hawthorne Police Department, Irvine Police Department, Livermore Police Department, Lodi Police Department, Long Beach Police Department, Montebello Police Department, Orange Police Department, Palos Verdes Estates Police Department, Red Bluff Police Department ,Sacramento Police Department, San Bernardino Police Department, San Diego Police Department, San Rafael Police Department, San Ramon Police Department, Simi Valley Police Department, and the Tulare Police Department.

We further request the following records

The aggregate number of “detections” (i.e. license plate scans and associated data) collected during 2016.
The aggregate number of detections collected during 2017.
The aggregate number of detections collected during 2018.
The aggregate number of “hits” (i.e. times that a plate on a hotlist was detected) during 2016.
The aggregate number of “hits” during 2017.
The aggregate number of “hits” during 2018.

This information is easily available within the Agency’s LEARN system. The simplest way to extract this data is to generate a “Dashboard Hit Ratio Report” PDF file from within LEARN. We would prefer the data for each year to be provided separately.

An example of this document may be found at: https://www.documentcloud.org/documents/3870802-Sacramento-PD-Hit-Ratio-Rpt-010112-051917-Redacted.html

The instructions for extracting this data is described on pages 78-79 of the LEARN Agency Manager Guide, which may be found at this link:
https://www.documentcloud.org/documents/3860685-LEARN-5-1-Agency-Manager-Guide.html

The following agencies have regularly determined the above information constitutes a public record and have provided an “Dashboard Hit Ratio Report.” These agencies include:

Anaheim Police Department; Bakersfield Police Department; Chino Police Department; Clovis Police Department; Elk Grove Police Department; Fontana Police Department; Irvine Police Department; La Habra Police Department; Laguna Beach Police Department; Lodi Police Department; Sacramento Police Department; San Diego Police Department; San Ramon Police Department; and the Red Bluff Police Department.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.

Sincerely,

Dave Maass

From: Hillsborough County Sheriff

Thank you for your request. In the future, and in an effort to make it easier for you to track your request, please feel free to avail yourself of the electronic records request center.

https://hillsboroughsheriff.govqa.us/WEBAPP/_rs/(S(ah3fajxwvircde2uuzqtvzpn))/SupportHome.aspx?sSessionID=

I will forward your request now.

Danny Alvarez, Esq.
Chief Communications Officer

Public Information Office
Hillsborough County Sheriff's Office
Office - 813/247-8085

dalvarez@hcso.tampa.fl.us

www.youtube.com/hcsovideo
www.facebook.com/hillsboroughsheriff
https://twitter.com/hcsosheriff

Under Florida law, e-mail addresses are public record. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact the Hillsborough County Sheriff's Office via telephone at 813-247-8000 or US Mail at P.O. Box 3371, Tampa, FL 33601.

From: Hillsborough County Sheriff

Good Morning,

On 12/28/18 we reached out to you for a deposit and as of yet, we have not received it. This is the second time that we have reached out for a deposit on the same request.

Thank you

Edwinia Adler #4760
Public Records Unit
Records Section (SOC) Annex
HILLSBOROUGH COUNTY SHERIFF'S OFFICE
(813) 247-0934 FAX: (813) 242-1830
eadler@hcso.tampa.fl.us
Hours: 7:00 - 16:00

From: Hillsborough County Sheriff

Good Morning,

In order to avoid a delay in processing of your records, please submit your request to rec_request@hcso.tampa.fl.us. That queue is centrally monitored during regular business hours by the public records unit to assure all request are responded to in a timely matter. Thank you

Edwinia Adler #4760
Public Records Unit
Records Section (SOC) Annex
HILLSBOROUGH COUNTY SHERIFF'S OFFICE
(813) 247-0934 FAX: (813) 242-1830
eadler@hcso.tampa.fl.us
Hours: 7:00 - 16:00

April 8, 2019

This is a follow up to a previous request:

To Whom It May Concern:

I wanted to follow up on the following Florida Sunshine Law request, copied below, and originally submitted on Dec. 13, 2018. Please let me know when I can expect to receive a response.

Thanks for your help, and let me know if further clarification is needed.

Filed via MuckRock.com
E-mail (Preferred): requests@muckrock.com
Upload documents directly: https://www.muckrock.comhttps://www.muckrock.com/
Is this email coming to the wrong contact? Something else wrong? Use the above link to let us know.

For mailed responses, please address (see note):
MuckRock News
DEPT MR 65872
411A Highland Ave
Somerville, MA 02144-2516

PLEASE NOTE: This request is not filed by a MuckRock staff member, but is being sent through MuckRock by the above in order to better track, share, and manage public records requests. Also note that improperly addressed (i.e., with the requester's name rather than "MuckRock News" and the department number) requests might be returned as undeliverable.

---

On Jan. 4, 2019:
Good Morning,

On 12/28/18 we reached out to you for a deposit and as of yet, we have not received it. This is the second time that we have reached out for a deposit on the same request.

Thank you

Edwinia Adler #4760
Public Records Unit
Records Section (SOC) Annex
HILLSBOROUGH COUNTY SHERIFF'S OFFICE
(813) 247-0934 FAX: (813) 242-1830
eadler@hcso.tampa.fl.us
Hours: 7:00 - 16:00
---

On Dec. 13, 2018:
Thank you for your request. In the future, and in an effort to make it easier for you to track your request, please feel free to avail yourself of the electronic records request center.

https://hillsboroughsheriff.govqa.us/WEBAPP/_rs/(S(ah3fajxwvircde2uuzqtvzpn))/SupportHome.aspx?sSessionID=

I will forward your request now.

Danny Alvarez, Esq.
Chief Communications Officer

Public Information Office
Hillsborough County Sheriff's Office
Office - 813/247-8085

dalvarez@hcso.tampa.fl.us

www.youtube.com/hcsovideo
www.facebook.com/hillsboroughsheriff
https://twitter.com/hcsosheriff

Under Florida law, e-mail addresses are public record. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact the Hillsborough County Sheriff's Office via telephone at 813-247-8000 or US Mail at P.O. Box 3371, Tampa, FL 33601.

---

On Dec. 13, 2018:

To Whom It May Concern:

Pursuant to the Florida Sunshine Law, I hereby request the following records:

1) The names of agencies and organizations with which the Agency shares ALPR data;
2) The names of agencies and organizations from which the Agency receives ALPR data;
3) The names of agencies and organizations with which the Agency shares “hot list” information;
4) The names of agencies and organizations from which the Agency receives “hot list” information;

This information is easily available within the Agency’s LEARN system. The simplest way to extract this data is to generate an “Agency Data Sharing Report” PDF file from within LEARN. To do this, a user may simply go to the “Sharing” section of LEARN and select “Output Report.” A CSV/XLS file containing these records would also satisfy this request.

The instructions for extracting this data is described on pages 62-63 of the LEARN Agency Manager Guide, which may be found at this link:

https://www.documentcloud.org/documents/3860685-LEARN-5-1-Agency-Manager-Guide.html

An example of this record may be found at this link:

https://www.documentcloud.org/documents/3936113-Palos-Verdes-Estates-Police-Department-Data.html

A number of other agencies have regularly determined the above information constitutes a public record and have provided an “Agency Data Sharing Report.” These agencies include:

Anaheim Police Department, Antioch Police Department, Bakersfield Police Department Chino Police Department, Clovis Police Department, Elk Grove Police Department, Fontana Police Department, Fountain Valley Police Department, Glendora Police Department, Hawthorne Police Department, Irvine Police Department, Livermore Police Department, Lodi Police Department, Long Beach Police Department, Montebello Police Department, Orange Police Department, Palos Verdes Estates Police Department, Red Bluff Police Department ,Sacramento Police Department, San Bernardino Police Department, San Diego Police Department, San Rafael Police Department, San Ramon Police Department, Simi Valley Police Department, and the Tulare Police Department.

We further request the following records

The aggregate number of “detections” (i.e. license plate scans and associated data) collected during 2016.
The aggregate number of detections collected during 2017.
The aggregate number of detections collected during 2018.
The aggregate number of “hits” (i.e. times that a plate on a hotlist was detected) during 2016.
The aggregate number of “hits” during 2017.
The aggregate number of “hits” during 2018.

This information is easily available within the Agency’s LEARN system. The simplest way to extract this data is to generate a “Dashboard Hit Ratio Report” PDF file from within LEARN. We would prefer the data for each year to be provided separately.

An example of this document may be found at: https://www.documentcloud.org/documents/3870802-Sacramento-PD-Hit-Ratio-Rpt-010112-051917-Redacted.html

The instructions for extracting this data is described on pages 78-79 of the LEARN Agency Manager Guide, which may be found at this link:
https://www.documentcloud.org/documents/3860685-LEARN-5-1-Agency-Manager-Guide.html

The following agencies have regularly determined the above information constitutes a public record and have provided an “Dashboard Hit Ratio Report.” These agencies include:

Anaheim Police Department; Bakersfield Police Department; Chino Police Department; Clovis Police Department; Elk Grove Police Department; Fontana Police Department; Irvine Police Department; La Habra Police Department; Laguna Beach Police Department; Lodi Police Department; Sacramento Police Department; San Diego Police Department; San Ramon Police Department; and the Red Bluff Police Department.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.

Sincerely,

Dave Maass

Filed via MuckRock.com
E-mail (Preferred): requests@muckrock.com
Upload documents directly: https://www.muckrock.comhttps://www.muckrock.com/
Is this email coming to the wrong contact? Something else wrong? Use the above link to let us know.

For mailed responses, please address (see note):
MuckRock News
DEPT MR 65872
411A Highland Ave
Somerville, MA 02144-2516

PLEASE NOTE: This request is not filed by a MuckRock staff member, but is being sent through MuckRock by the above in order to better track, share, and manage public records requests. Also note that improperly addressed (i.e., with the requester's name rather than "MuckRock News" and the department number) requests might be returned as undeliverable.

From: Hillsborough County Sheriff

Good afternoon Mr. Maass:

According to our records, your request dated November 5, 2018 was received and assigned request # P003507-110818 . An estimate for the labor involved in complying with the request was sent to you on November 14, 2018. On December 13, 2018 a second request asking for the same information was received and assigned request # P004729 - 12142018 (note: request P004729 was closed as a duplicate request).

On February 11, 2019, you submitted a check (check #2155) in the amount of $21.00. Unfortunately, the check, as it was written, was not accepted by our Financial Division and was returned to you (see letter and copy of check attached). In the letter dated February 19, 2019, we asked that another check be issued to our office. We did not receive a response within the allotted time and as a result the request was closed.

If you are interested in pursuing your request, please submit a new request via the portal to this website at www.hcso.tampa.fl.us > Inquiries Online > Records & Reports. Our staff will reanalyze the request and reach out to IT in order to provide you with an updated estimate.

Should you have any further questions, please do not hesitate to contact me.

Ivis Spano
Manager, Customer Service Unit
Records Section - Freddie Solomon Annex
Hillsborough County Sheriff's Office
Phone: 813-247-8216

This agency is a public entity and is subject to Chapter 119 of the Florida Statute concerning public records. Email messages are covered under such law and thus subject to disclosure.

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