2018 Vigilant Data Sharing Information (Hillsborough County Sheriff)

Dave Maass filed this request with the Hillsborough County Sheriff of Hillsborough County, FL.
Tracking #

P003507-110818

Multi Request 2018 Vigilant Data Sharing Information
Est. Completion None
Status
Awaiting Response

Communications

From: Dave Maass

To Whom It May Concern:

Pursuant to Florida's Sunshine Law (Fla. Stat. secs. 119.01 to 119.15 (1995)), I hereby request the following records:

1) The names of agencies and organizations with which the Agency shares ALPR data;
2) The names of agencies and organizations from which the Agency receives ALPR data;
3) The names of agencies and organizations with which the Agency shares “hot list” information;
4) The names of agencies and organizations from which the Agency receives “hot list” information;

This information is easily available within the Agency’s LEARN system. The simplest way to extract this data is to generate an “Agency Data Sharing Report” PDF file from within LEARN. To do this, a user may simply go to the “Sharing” section of LEARN and select “Output Report.” A CSV/XLS file containing these records would also satisfy this request.

The instructions for extracting this data is described on pages 62-63 of the LEARN Agency Manager Guide, which may be found at this link:

https://www.documentcloud.org/documents/3860685-LEARN-5-1-Agency-Manager-Guide.html

An example of this record may be found at this link:

https://www.documentcloud.org/documents/3936113-Palos-Verdes-Estates-Police-Department-Data.html

A number of other agencies have regularly determined the above information constitutes a public record and have provided an “Agency Data Sharing Report.” These agencies include:

Anaheim Police Department, Antioch Police Department, Bakersfield Police Department Chino Police Department, Clovis Police Department, Elk Grove Police Department, Fontana Police Department, Fountain Valley Police Department, Glendora Police Department, Hawthorne Police Department, Irvine Police Department, Livermore Police Department, Lodi Police Department, Long Beach Police Department, Montebello Police Department, Orange Police Department, Palos Verdes Estates Police Department, Red Bluff Police Department ,Sacramento Police Department, San Bernardino Police Department, San Diego Police Department, San Rafael Police Department, San Ramon Police Department, Simi Valley Police Department, and the Tulare Police Department.

We further request the following records

The aggregate number of “detections” (i.e. license plate scans and associated data) collected during 2016.
The aggregate number of detections collected during 2017.
The aggregate number of “hits” (i.e. times that a plate on a hotlist was detected) during 2016.
The aggregate number of “hits” during 2017.

This information is easily available within the Agency’s LEARN system. The simplest way to extract this data is to generate a “Dashboard Hit Ratio Report” PDF file from within LEARN. We would prefer the data for each year to be provided separately.

An example of this document may be found at: https://www.documentcloud.org/documents/3870802-Sacramento-PD-Hit-Ratio-Rpt-010112-051917-Redacted.html

The instructions for extracting this data is described on pages 78-79 of the LEARN Agency Manager Guide, which may be found at this link:
https://www.documentcloud.org/documents/3860685-LEARN-5-1-Agency-Manager-Guide.html

The following agencies have regularly determined the above information constitutes a public record and have provided an “Dashboard Hit Ratio Report.” These agencies include:

Anaheim Police Department; Bakersfield Police Department; Chino Police Department; Clovis Police Department; Elk Grove Police Department; Fontana Police Department; Irvine Police Department; La Habra Police Department; Laguna Beach Police Department; Lodi Police Department; Sacramento Police Department; San Diego Police Department; San Ramon Police Department; and the Red Bluff Police Department.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I would request your response within ten (10) business days.

Sincerely,

Dave Maass

From: Hillsborough County Sheriff

Thank you sir. Your request has been sent to records for processing. You emailed me directly and I was off for the last several days. If you are trying to communicate with our office, please use piocommandcenter@hcso.tampa.fl.us to insure someone in the office is aware of your request as soon as possible.

In the future, I would like to direct you to our new online records request system. It will allow you to track any and all requests you make and give you an up to the minute status on the case. Below is a link for your convenience.

https://hillsboroughsheriff.govqa.us/WEBAPP/_rs/(S(arcjjrk5keo4nnotm1medih0))/SupportHome.aspx?sSessionID=

Danny Alvarez, Esq.
Chief Communications Officer

Public Information Office
Hillsborough County Sheriff's Office
Office - 813/247-8085

dalvarez@hcso.tampa.fl.us

www.youtube.com/hcsovideo
www.facebook.com/hillsboroughsheriff
https://twitter.com/hcsosheriff

Under Florida law, e-mail addresses are public record. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact the Hillsborough County Sheriff's Office via telephone at 813-247-8000 or US Mail at P.O. Box 3371, Tampa, FL 33601.

From: Hillsborough County Sheriff

Dear Dave Maass,

Thank you for registering with the Hillsborough County Sheriff's Office.

Your Login ID is: requests@muckrock.com

If you did not submit your request through the public portal but are receiving this e-mail, the Hillsborough County Sheriff's Office is acknowledging receipt of your request for records and has created an account for you.  By using the Public Records Request portal you will be able to submit a request for records, check the status of your request, pay online by credit card and retrieve the requested documents electronically.
To facilitate processing your Public Records request, we encourage you to submit all future requests to this website at www.hcso.tampa.fl.us > Inquiries Online > Records & Reports (https://u4037834.ct.sendgrid.net/wf/click?upn=Nvv7nlM8qGgLB1hJJDhNMKEjq3MY6c2uItbsaAq4hbq2NCe6wxLp5yoM4DEmP1LV_ariRv4PXfP01bvPsGCM6e5hGMqhBPboRtrcRuqOh6rgErv-2FaC9YGkIwOwGhkIO0ltIZ-2Fph7sZ6Co6ei6EthM3RhFQm1gPJ1zWzJp53C8on7lqnSEWTjk0l-2BNOdjMcv8Fyhw0EJmMFz-2FjSjOK-2FeZkWnMss6U5R6aQMmup-2Bk6oI5JWRXQgwEwCCrzEdcsTqsG2lTPegG3XTegdZWuGkOBc8k0dPxLTQ-2F6Q7cAG8QC0vAk-3D) NOTE: If you have never used this system or cannot remember your password you may request a temporary password here: Request Temporary Password


Please login to "My Request Center" to update your account information, track the status of your request and receive requested records when they become available.

If you have any questions, please do not hesitate to contact the Public Records Unit at (813) 247-0960.


This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY

From: Hillsborough County Sheriff

Dear Dave Maass: This is to acknowledge your public records request was received on 11/8/2018 and given reference number P003507-110818 for tracking purposes. Records Requested: 2018 Vigilant Data Sharing Information - HCSO Your request will be forwarded to the relevant department(s) to locate the information you seek and to determine the volume and any costs associated with satisfying your request. You will be contacted about the availability and/or provided with copies of the records in question. You can monitor the progress of your request at the link below and you will receive an email when your request has been completed. Again, thank you for using the Hillsborough County Sheriff’s Office Public Records Website.

To monitor the progress or update this request please log into the Public Records Center (https://u4037834.ct.sendgrid.net/wf/click?upn=L5asTq9oAWi6tKrRmhm-2Fje-2BdlXftCkXW3uRpMVmOk1OGgxna9DWt0SnY1HwQ95aznxj8w4wx4xJryyoHtz13V5eXKKmRgeZIF0LvcBlFgh4-3D_ariRv4PXfP01bvPsGCM6e5hGMqhBPboRtrcRuqOh6rgErv-2FaC9YGkIwOwGhkIO0lskKlzIexoVzWbwI49DPgW2TMzThljhwBG6t7oRHnIf7ISEr89iUvB5Gjwn2beUiuZPIfB28RZxpGm27gBWR2G3h4pVDOnh3-2FMFvaTLTNU1VuiKL4-2FJKZ-2F7GT3GX35iOgk1lK2Er05VsQba-2FiJTVQe164rN0E-2BOEYCpv810cihfo-3D)

From: Hillsborough County Sheriff

Dear Dave Maass,
Your invoice is ready. Please login to the Hillsborough County Sheriff's Office Public Records Center to make an online payment. Reference Number: P003507-110818 Request Details:
Description of records requested: 2018 Vigilant Data Sharing Information - HCSO

Requested on: November 08, 2018

Status of Request:  Waiting for Payment

If the invoice is for an estimate, upon receipt of deposit we will begin working on gathering documents responsive to your request. Once we have gathered the documents, a final invoice of the remaining balance owed will be sent to you.
This amount may change from the estimate depending on how much time and labor is actually spent on your request.
If the attached invoice is for final payment, we will contact you once your request is fulfilled and the documents are available for you online at the Public Records Request Center.  Full Payment is required before we release the records to you.

You can also make a check or money order payable to: Hillsborough County Sheriff's Office
Attention: Records Section / Freddie Solomon Annex P.O Box 3371
Tampa, Florida 33601

If you have any questions in regards to this request, please feel free to contact my office at 813-247-0934.
Sincerely,
Edwinia Adler

Hillsborough County Sheriff's Office Public Records Unit
To monitor the progress or update this request please log into the
Public Records Center (https://u4037834.ct.sendgrid.net/wf/click?upn=L5asTq9oAWi6tKrRmhm-2Fje-2BdlXftCkXW3uRpMVmOk1OGgxna9DWt0SnY1HwQ95aznxj8w4wx4xJryyoHtz13V5eXKKmRgeZIF0LvcBlFgh4-3D_ariRv4PXfP01bvPsGCM6e5hGMqhBPboRtrcRuqOh6rgErv-2FaC9YGkIwOwGhkIO0lZsiJh0Q5lbd81BYFS7zUArocz3l-2F1IM9ltT5ZCNBLZ0BlEOCv29BD1WEt-2BxVsAdMZWbPkA21iT48owiHHqWhTJSjbC6QhsYaPW8tbySD2j4Eso-2FAWFiwxbYi-2FlKPVoB6d62wap2QHrZ1MXCsok8w-2BpqgNemPYxNGWPoM-2FgTqu-2FR1DHUkIsqDWFAnmJVETlnK)

From: Hillsborough County Sheriff

Dear Dave Maass,
Your invoice is ready. Please login to the Hillsborough County Sheriff's Office Public Records Center to make an online payment. Reference Number: P003507-110818 Request Details:
Description of records requested: 2018 Vigilant Data Sharing Information - HCSO

Requested on: November 08, 2018

Status of Request:  No Response from Requestor

If the invoice is for an estimate, upon receipt of deposit we will begin working on gathering documents responsive to your request. Once we have gathered the documents, a final invoice of the remaining balance owed will be sent to you.
This amount may change from the estimate depending on how much time and labor is actually spent on your request.
If the attached invoice is for final payment, we will contact you once your request is fulfilled and the documents are available for you online at the Public Records Request Center.  Full Payment is required before we release the records to you.

You can also make a check or money order payable to: Hillsborough County Sheriff's Office
Attention: Records Section / Freddie Solomon Annex P.O Box 3371
Tampa, Florida 33601

If you have any questions in regards to this request, please feel free to contact my office at 813-247-0934.
Sincerely,
Edwinia Adler

Hillsborough County Sheriff's Office Public Records Unit
To monitor the progress or update this request please log into the
Public Records Center (https://u4037834.ct.sendgrid.net/wf/click?upn=L5asTq9oAWi6tKrRmhm-2Fje-2BdlXftCkXW3uRpMVmOk1OGgxna9DWt0SnY1HwQ95aznxj8w4wx4xJryyoHtz13V5eXKKmRgeZIF0LvcBlFgh4-3D_ariRv4PXfP01bvPsGCM6e5hGMqhBPboRtrcRuqOh6rgErv-2FaC9YGkIwOwGhkIO0l0cUXLjJ7LNq4IUlgpje0PlG5G-2BiKmPoEEiGqCPX2L9Se1-2Fh7uKyzSPYttRK2wVcIeOis7WPBT8-2FbBeEJpEFHEvukgkg1Mwxis-2BVW9KovqaWs7fpt29TzlZHxIng2FZXZ2zWoVNH4SvxoYB3GHBTkBkzXFwoOJcHWCp8lHLSArvo-3D)

From: Hillsborough County Sheriff

RE: PUBLIC RECORDS REQUEST of November 08, 2018, Reference # P003507-110818
Dear Dave Maass,
We have received your payment on invoice number INV18-P003507-1 for Request Number P003507-110818.
If you are paying the estimate, we will now begin working on gathering documents responsive to your request. Once we have gathered the documents, a final statement of the remaining balance owed will be sent to you. This amount may change from the estimate depending on how much time and labor is actually spent on your request. Full payment is required before we release the records to you.
If you are making your final payment, we will contact you once your request is fulfilled and the documents are available for you online at the Public Records Center.
Sincerely, Edwinia Adler

Hillsborough County Sheriff's Office Public Records Unit


To monitor the progress or update this request please log into the Public Records Center (https://u4037834.ct.sendgrid.net/wf/click?upn=L5asTq9oAWi6tKrRmhm-2Fje-2BdlXftCkXW3uRpMVmOk1OGgxna9DWt0SnY1HwQ95aznxj8w4wx4xJryyoHtz13V5eXKKmRgeZIF0LvcBlFgh4-3D_ariRv4PXfP01bvPsGCM6e5hGMqhBPboRtrcRuqOh6rgErv-2FaC9YGkIwOwGhkIO0l3iR9OqlIxD0a0Gp0Pnp9S3JvW9elTODCAWuKSh2MR29kyEs29VM1hsMePChaPZPNuJEmlGPnNiZyw-2FNTgCP7BzyLAiLKyax1cVRDHSHp3fgP26BSjA6GO9jy6GtlBzCa4knFDG6Nn-2FfCLhsdWM6m5tcMymPEugtUoENinzBAbBc-3D)

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