2018 Vigilant Data Sharing Information (Hillsboro Police Department)

Dave Maass filed this request with the Hillsboro Police Department of Hillsboro, OR.
Est. Completion None
Status
Fix Required

Communications

From: Dave Maass

To Whom It May Concern:

Pursuant to the Oregon Public Records Law, I hereby request the following documents:

1) The names of agencies and organizations with which the Agency shares ALPR data;
2) The names of agencies and organizations from which the Agency receives ALPR data;
3) The names of agencies and organizations with which the Agency shares “hot list” information;
4) The names of agencies and organizations from which the Agency receives “hot list” information;

This information is easily available within the Agency’s LEARN system. The simplest way to extract this data is to generate an “Agency Data Sharing Report” PDF file from within LEARN. To do this, a user may simply go to the “Sharing” section of LEARN and select “Output Report.” A CSV/XLS file containing these records would also satisfy this request.

The instructions for extracting this data is described on pages 62-63 of the LEARN Agency Manager Guide, which may be found at this link:

https://www.documentcloud.org/documents/3860685-LEARN-5-1-Agency-Manager-Guide.html

An example of this record may be found at this link:

https://www.documentcloud.org/documents/3936113-Palos-Verdes-Estates-Police-Department-Data.html

A number of other agencies have regularly determined the above information constitutes a public record and have provided an “Agency Data Sharing Report.” These agencies include:

Anaheim Police Department, Antioch Police Department, Bakersfield Police Department Chino Police Department, Clovis Police Department, Elk Grove Police Department, Fontana Police Department, Fountain Valley Police Department, Glendora Police Department, Hawthorne Police Department, Irvine Police Department, Livermore Police Department, Lodi Police Department, Long Beach Police Department, Montebello Police Department, Orange Police Department, Palos Verdes Estates Police Department, Red Bluff Police Department ,Sacramento Police Department, San Bernardino Police Department, San Diego Police Department, San Rafael Police Department, San Ramon Police Department, Simi Valley Police Department, and the Tulare Police Department.

We further request the following records

The aggregate number of “detections” (i.e. license plate scans and associated data) collected during 2016.
The aggregate number of detections collected during 2017.
The aggregate number of “hits” (i.e. times that a plate on a hotlist was detected) during 2016.
The aggregate number of “hits” during 2017.

This information is easily available within the Agency’s LEARN system. The simplest way to extract this data is to generate a “Dashboard Hit Ratio Report” PDF file from within LEARN. We would prefer the data for each year to be provided separately.

An example of this document may be found at: https://www.documentcloud.org/documents/3870802-Sacramento-PD-Hit-Ratio-Rpt-010112-051917-Redacted.html

The instructions for extracting this data is described on pages 78-79 of the LEARN Agency Manager Guide, which may be found at this link:
https://www.documentcloud.org/documents/3860685-LEARN-5-1-Agency-Manager-Guide.html

The following agencies have regularly determined the above information constitutes a public record and have provided an “Dashboard Hit Ratio Report.” These agencies include:

Anaheim Police Department; Bakersfield Police Department; Chino Police Department; Clovis Police Department; Elk Grove Police Department; Fontana Police Department; Irvine Police Department; La Habra Police Department; Laguna Beach Police Department; Lodi Police Department; Sacramento Police Department; San Diego Police Department; San Ramon Police Department; and the Red Bluff Police Department.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I would request your response within ten (10) business days.

Sincerely,

Dave Maass

From: Hillsboro Police Department

Good afternoon,

The Hillsboro Police Department has received your request for License Plate Reader data. The police department will review the request and respond within five business days with the estimated cost and timeline to provide the requested materials.

If you have any questions in the interim, please feel free to contact me.

Kindly,

Cindy
____________________________________________ ____
Cynthia (Cindy) Young Bolek | Support Services Division Manager
City of Hillsboro, Oregon | City of Hillsboro Police Department
phone 503.681.6184 | email cynthia.bolek@hillsboro-oregon.gov<mailto:cynthia.bolek@hillsboro-oregon.gov>
web www.Hillsboro-Oregon.gov/Police<http://www.Hillsboro-Oregon.gov/Police> | Twitter @cityofhillsboro

From: Hillsboro Police Department

Dear Mr. Maass:

I wanted to update you we are still reviewing and preparing a cost estimate for the records requested. We review records requests in the order in which they are received and as soon as we have an estimated cost and timeline prepared which I hope to be around the first of next week, I will provide you that information.

Kindly,
Cindy

____________________________________________ ____
Cynthia (Cindy) Young Bolek | Support Services Division Manager
City of Hillsboro, Oregon | City of Hillsboro Police Department
phone 503.681.6184 | email cynthia.bolek@hillsboro-oregon.gov<mailto:cynthia.bolek@hillsboro-oregon.gov>
web www.Hillsboro-Oregon.gov/Police<http://www.Hillsboro-Oregon.gov/Police> | Twitter @cityofhillsboro

From: Hillsboro Police Department

Good evening Mr. Maass:

We completed the review of requested records and estimate will take approximately 1.5 hours to complete your request with the first ½ hour being free of charge.

The total cost for this request is $70.10.

Please remit $70.10 to:

City of Hillsboro Police Department
Attn: Records Division -ALPR Request
250 SE 10th Street
Hillsboro, OR 97123

Upon receipt of payment, I anticipate it will take approximately 3-5 business days to fulfill request.

Kindly,
Cindy

____________________________________________
Cynthia (Cindy) Young Bolek | Support Services Division Manager
City of Hillsboro, Oregon | City of Hillsboro Police Department
phone 503.681.6184 | email cynthia.bolek@hillsboro-oregon.gov<mailto:cynthia.bolek@hillsboro-oregon.gov>
web www.Hillsboro-Oregon.gov/Police<http://www.Hillsboro-Oregon.gov/Police> | Twitter @cityofhillsboro

From: Dave Maass

To Whom It May Concern,

We have filed this request with hundreds of agencies. So far, the great majority have charged us no fees whatsoever. The other agencies have not required more than a few dollars. Agencies have told us it takes no more than 10 minutes to generate these files.

This assessment is excessive and prohibitive, and I urge you to reconsider. Otherwise, please provide me with the name and contact details of the appropriate representative in your department's legal department.

Dave

From: Hillsboro Police Department

Good Morning Mr. Maass:

Thank you for sharing your concern regarding the City of Hillsboro fee schedule. I have referred your request for reconsideration to the City Recorder’s office. I anticipate you will hear back from their office next week.

Kindly,

Cindy

____________________________________________ ____
Cynthia (Cindy) Young Bolek | Support Services Division Manager
City of Hillsboro, Oregon | City of Hillsboro Police Department
phone 503.681.6184 | email cynthia.bolek@hillsboro-oregon.gov<mailto:cynthia.bolek@hillsboro-oregon.gov>
web www.Hillsboro-Oregon.gov/Police<http://www.Hillsboro-Oregon.gov/Police> | Twitter @cityofhillsboro

From: Hillsboro Police Department

Mr. Maass:

Requests for fee waivers and considered by the City Manager Michael Brown. He has reviewed your request and is not approving a fee waiver. If you wish to proceed, please coordinate payment with our Police Department.

Here is a link<https://www.hillsboro-oregon.gov/departments/city-manager-s-office/city-records-city-recorder/records-requests> to our policy.

Thanks.

Amber Ames, MMC|City Recorder
City of Hillsboro, Oregon
phone 503-681-6117|fax 503-681-6232
email amber.ames@hillsboro-oregon.gov
web www.Hillsboro-Oregon.gov<http://www.ci.hillsboro.or.us/>|Twitter @cityofhillsboro<http://www.twitter.com/cityofhillsboro>

From: Dave Maass

Could you please put me in touch with City Manager Michael Brown directly or alternately the city's legal counsel?

From: Hillsboro Police Department

Dave: Please send me a contact number and you will be contacted this week. Thank you.

Amber Ames, MMC|City Recorder
City of Hillsboro, Oregon
phone 503-681-6117|fax 503-681-6232
email amber.ames@hillsboro-oregon.gov
web www.Hillsboro-Oregon.gov<http://www.ci.hillsboro.or.us/>|Twitter @cityofhillsboro<http://www.twitter.com/cityofhillsboro>

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