Facial Recognition - Hialeah (FL)
| Tracking # |
2021-04-214 |
| Submitted | July 8, 2019 |
| Est. Completion | None |
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Communications
From: Freddy Martinez
To Whom It May Concern:
Pursuant to the Florida Sunshine Law, I hereby request the following records:
Records and materials related to the solicitation, acquisition, and use of face recognition technology and related software and services.
This software or services may be provided by Rekognition, Face++, and FaceFirst; this request is applicable to these and any other company providing facial recognition services under consideration or contract with this agency.
Responsive materials include but are not limited to:
• Agreements: contracts (including non-disclosure agreements), licensing agreements, nondisclosure agreements
• Bid records: Requests For Proposal (or equivalent calls for bids), sole source or limited source justification and approval documentation, documentation of selection, and other materials generated in the consideration and selection of the technology in question
• Company relations and communications: records related to meetings or follow-up actions with any vendors, companies, or other private entities marketing face recognition to this agency for immigration, intelligence, law enforcement, or other use.
• Financial records: purchase orders, invoices, and other memoranda and documentation.
• Marketing records: All marketing materials - unsolicited, requested, or otherwise - acquired from vendors of face recognition technology
• Policy records: any policy directives, guidance documents, memoranda, training materials, or similar records governing the use of face recognition technology for immigration, law enforcement, or other purposes. Any memoranda of understanding between this agency and other agencies to share data, access remote systems or other forms of information sharing with external agencies.
• Training records: training material governing the use, sharing, or access to any related data related to or collected by the face recognition software/technology, including the legal standard that is required before using the technology. Documents, should they exist, about training for bias in the use of facial recognition technology.
• Use and function records: Materials that describe the function of the software considered or in use by this agency, including emails, handouts, PowerPoint presentations, advertisements, or specification documents.
• Validation and accuracy: Records, reports, audits, and other documents sufficient to describe validation, accuracy, reliability, and policy compliance of the system.
Please limit the search to records produced from January 1, 2017 – present. Please include in your search as responsive records: communications, memorandums, background papers, meeting minutes, email exchanges, or presentation materials. If your office has questions about this request, please feel free to direct them to the address associated with this request or call the MuckRock office at 617-299-1832.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.
Sincerely,
Freddy Martinez
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Florida Sunshine Law request, copied below, and originally submitted on July 8, 2019. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Florida Sunshine Law request, copied below, and originally submitted on July 8, 2019. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Florida Sunshine Law request, copied below, and originally submitted on July 8, 2019. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Florida Sunshine Law request, copied below, and originally submitted on July 8, 2019. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Florida Sunshine Law request, copied below, and originally submitted on July 8, 2019. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Florida Sunshine Law request, copied below, and originally submitted on July 8, 2019. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: Hialeah Police Department
Good afternoon,
Please be advised the request made by MuckRock in July of 2019 was done July 23, 2019 for the following:
1. total number of PD use of force incidents between 2013-2018 2. total number of ppl of that PD used force against between 2013-2018 3. a copy of all complaints reported by civilians against PD between 2013-2018. 4.copy of any document indicating where the civilian complaints identified in request 3 were sustained. 5. policy manual of the PD 6/ current union contract between city and any police unions. 7. all records regarding police shoots between 2013-2018 8 all records regarding cilivan death and or serious injuries resulting from PD use of force between 2013-2018.
The attached request was never received by the City of Hialeah City Clerk's Office. This is the first time we are receiving the attached frequent.
We are in receipt of your public records request.
You can access the City's ordinance, codified at Section 2-871 in the Code, which describes the costs for this service through the following link https://library.municode.com/fl/hialeah/codes/code_of_ordinances?nodeId=PTIICOOR_CH2AD_ARTVFI_DIV2FECH_S2-871DUCEPUDO .
Attached you will also find the City's policy on public records. These provisions are consistent with Florida law and we hope you will find them informative as we fulfill your request.
Please be advised that processing your public records request may require extensive use of information technology resources, and/or extensive clerical or supervisory assistance. The City has determined that any request that requires more than fifteen minutes to locate, gather, review, redact, copy or make records available for inspection is an extensive request. These services will be charged at the hourly rate of the least paid employee capable of performing the task according to the City's policy.
The law requires that we respond to your request within a reasonable time not the quickest possible response time. Reasonable time includes time necessary to search for records, review and redact the records for exempt or confidential material, copy the records or make them available for inspection.
At this time, we will forward your request to the appropriate departments in the City to determine whether any records within the department are responsive to your request. Once we have had an opportunity to conduct an internal search, we will prepare a cost estimate for time and resources necessary to provide you with your records, if any, as provided by the City's policy.
Thank you,
Daniella Miret
Public Records Coordinator
City of Hialeah
Office of the City Clerk
501 Palm Avenue
Hialeah, FL 33010
(305) 883-5820
________________________________
________________________________
Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing.
From: Muckrock Staff
Hello,
Thank you for your help with this request! Just looking for some clarification - the chain of communications for the request in the attached PDF and the request described in the body of the email are two separate inquiries. The one referenced in the attached PDF (requesting information related to facial recognition technology) is one made by this requester and is tied to this email. Please advise.
From: Hialeah Police Department
Good afternoon,
The City of Hialeah Police department has advised there are no records responsive to your request.
Thank you,
Daniella Miret
Public Records Coordinator
City of Hialeah
Office of the City Clerk
501 Palm Avenue
Hialeah, FL 33010
(305) 883-5820
________________________________
________________________________
Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing.
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