Hagerstown Police Department PredPol Documents

Michael Morisy filed this request with the Hagerstown Police Department of Hagerstown, MD.
Due Dec. 1, 2016
Est. Completion None
Status
Awaiting Response

Communications

From: Michael Morisy

To Whom It May Concern:

Pursuant to Maryland's Public Information Act ("PIA"), I hereby request the following records:

This request is concerning the the software and algorithm used in the PredPol Predictive Policing Software. For reference and help retrieving responsive documents, this program was publicly discussed in the following news articles and press releases:

http://www.wsbtv.com/news/atlanta-police-says-citys-crime-rate-is-down/127211005
http://www.fox5atlanta.com/story/23177698/computer-tries-to-predict

I am requesting the following records related to the above program:

* Any software and algorithms developed for the implementation of the program. I'm particularly interested in any algorithms that have a public policy outcome, such as providing guidance on a policy or an assessment of an individual. More generally, I would like any software that was developed by or with, given to, used by, purchased or licensed to this agency for implementation of the above referenced program. This would include original source code, any compiled binaries (also known as executables), spreadsheets, program scripts, and other digital materials used to calculate any data in the above program. It would also include the input training data for machine learning algorithms. Collectively, these responsive materials will be referred to as "the software" in the following paragraphs.

* All instructional materials, presentations and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other guidance on the use of "the software." This includes any notes taking during meetings that discussed the use of the software, any explanations (whether internally or externally generated) of how the software works, and any other document that has been used to help explain the use of "the software" to any party, including internal documentation, public relations materials, and executive summaries. This also includes any description of input and output data fields that will aid in understanding the type of information that is submitted to the software, and that is produced by the software.

* A copy of any privacy impact assessments, use policies, standard operating procedures, data retention policies, legal opinions, warranties, non-disclosure agreements, contracts, liability waivers, insurance agreements, Requests for Proposals, Responses to Requests for Proposal, Memorandums of Understanding, Letters of Interest, usage policies, or informal agreements that reference "the software" or otherwise guide it use or the relationship between this agency and the provider or developer of the software.

* A copy of any funding opportunity announcements, grant applications and grantor status/progress reports, reports to legislative bodies, annual reports that mention the use of the Software, as well as audit records, including but not limited to security audits of the software, misuse reports, and reports to oversight bodies.
* A copy of any validation studies conducted with respect to the program or with respect to any software or algorithms used in connection with the program, and a copy of any records pertaining to inquiries for the need of validation studies, or discussion of potential or actual validation studies. By “validation study,” I mean any study designed to assess how accurate the program is in predicting what it is supposed to predict, or to assess whether the program may err in the direction of either under- or overestimating likelihoods or predicted outcomes, or may produce any results that are biased or unexpected in any way.

* For the aspects of the software that require an input, for example, to compute a value, we request a copy of the five most recent sets of data that were used for input, as well as the five most recent outputs of the software, in whatever their native format is. If these inputs or outputs include exempt information, we ask that you exempt only that information which is specifically exempted from law, and provide the other material.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days, as the statute requires.

Sincerely,

Michael Morisy

From: Erin Anderson

Mr. Morisy,

I have received your request regarding the PredPol Predictive Policing Software dated November 16, 2016. Staff has been researching records that are responsive to your request, and we plan to provide these to you later this week.

Due to the extent of your request and the nature of the information you are seeking, I respectfully request an additional 30 days to provide you all the responsive documents. I can provide you initial records free of charge next week, and I can also provide you an estimate of additional charges that may be incurred to bring your request to fulfillment. Staff has already completed two hours of research time provided through Maryland's Public Information Act, and we anticipate further staff time will be required.

Please let me know if you have any questions, and I will be in touch with you later this week.

Thank you,

Erin C. (Wolfe) Anderson
Communications Manager
City of Hagerstown - Technology & Support Services
14 North Potomac Street, Suite 200A
Hagerstown, Maryland 21740
Office: (301) 739-8577 ext. 819
Cell: (240) 625-4115
eanderson@hagerstownmd.org<mailto:ewolfe@hagerstownmd.org>

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DISCLAIMER: All City of Hagerstown email recipients are cautioned that messages sent and received via the City's email system may be considered public record pursuant to the Maryland Public Information Act and may be subject to inspection and copying by the public.

From: Michael Morisy

Dear Erin:

Thank you for your reply and the work you've done so far. We see that our request is pretty broad and perhaps we can helpfully narrow it. What we're really most interested in are any:
- contracts, proposals, RFPs, and letters of intent (not price information);
- training data;
- validity studies;
- correspondence, including emails and other correspondence (a) between the agency and vendor concerning development and implementation of the software and related processes, (b) within the agency concerning the efficacy, reliability, and accuracy of the software and related processes, and c) any other concerns related to the use of the software and related processes; and
- sample output.

All of the above are with respect to the software and algorithm used in the PredPol Predictive Policing Software, to assist us in understanding the government policies concerning, and implementation of, this form of policing. We grant your request for an extension and will look forward to hearing from you.

Happy Holidays,
Ellen Goodman (working with Michael Morisy)

From: Erin Anderson

Mr. Morisy and Ms. Goodman,

I am very sorry you have not received the requested documents at this time; I am still awaiting the records from our police department. I have reached out to the chief in hopes that he can get his staff to resolve this as quickly as possible.

Please note I will be waiving reasonable fees in recognition of this delay. I thank you for your patience.

Erin C. (Wolfe) Anderson
Communications Manager
City of Hagerstown - Technology & Support Services
14 North Potomac Street, Suite 200A
Hagerstown, Maryland 21740
Office: (301) 739-8577 ext. 819
Cell: (240) 625-4115
eanderson@hagerstownmd.org<mailto:ewolfe@hagerstownmd.org>

Stay Connected!
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DISCLAIMER: All City of Hagerstown email recipients are cautioned that messages sent and received via the City's email system may be considered public record pursuant to the Maryland Public Information Act and may be subject to inspection and copying by the public.

From: Erin Anderson

Mr. Morisy and Ms. Goodman,

I wanted to provide you an update on your request. I have received the records from our police department. They are very extensive, and I will be reviewing them with our legal representation to identify any information that is protected under Maryland law.

I am out of the office next week for jury duty, but I will be checking my email as I'm able. I will work diligently to expedite this request for you.

Thank you,

Erin C. (Wolfe) Anderson
Communications Manager
City of Hagerstown - Technology & Support Services
14 North Potomac Street, Suite 200A
Hagerstown, Maryland 21740
Office: (301) 739-8577 ext. 819
Cell: (240) 625-4115
eanderson@hagerstownmd.org<mailto:ewolfe@hagerstownmd.org>

Stay Connected!
[cid:image001.png@01D273F0.A1717BC0]<https://www.facebook.com/CityofHagerstown>[cid:image002.png@01D273F0.A1717BC0]<http://www.youtube.com/cityofhagerstown> [cid:image003.png@01D273F0.A1717BC0] <https://twitter.com/CityHagerstown> [cid:image004.png@01D273F0.A1717BC0] <http://www.hagerstownmd.org/> [cid:image005.png@01D273F0.A1717BC0]

DISCLAIMER: All City of Hagerstown email recipients are cautioned that messages sent and received via the City's email system may be considered public record pursuant to the Maryland Public Information Act and may be subject to inspection and copying by the public.

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