Communication Services Contract - Georgia - 2018 (Gwinnett County Sheriff)

Beryl Lipton filed this request with the Gwinnett County Sheriff of Gwinnett County, GA.
Est. Completion None
Status
Payment Required

Communications

From: Beryl Lipton


To Whom It May Concern:

Pursuant to the Georgia Open Records Act, I hereby request the following records:

Contracts and invoices related to the use of communication services at any and all county correctional or detention facility locations under the jurisdiction of this agency. This may encompass telecommunication, kiosk, and mobile tablet services.

Please provide the following relevant materials.

• Any and all open or active Requests for Proposal or similar solicitations regarding the provision, installation, maintenance, or use of communication services. If available or applicable, please also provide equivalent materials for video conferencing equipment and other electronic communication and telecommunication services.

• Any and all active contracts regarding the provision, installation, maintenance, financial requirements, associated commissions, or use of communication services. Please include all associated supplemental materials, including any and all attachments, amendments, and exhibits. Please provide any other materials regarding the terms of service, including the term and expiration date of the current contract, as well as any optional contract extensions. Please include the name of the current telecommunication provider, as well as the services currently being provided pursuant to the agreement. Relevant companies include, but are not limited to, CenturyLink, City Tele Coin, ICSolutions, JPay, and Securus Technologies.

• Any and all financial reports, commission reports, revenue reports, and invoices related to the provision, installation, maintenance, or use of communication services. Please include all usage and fee reports, providing as much segregable data as possible, including, but not limited to, the rate at which the funds were generated, the revenue generated for each service, the timeframe during which the funds were generated, the nature of the communication's payment (collect, prepaid, inmate account), etc. If available, please also provide equivalent materials for video conferencing equipment and other electronic communication and telecommunication services.

Please provide all current contract materials and invoices for the period January 1, 2015 through the date this request is processed.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 3 business days, as the statute requires.

Sincerely,

Beryl Lipton

From:

Good morning,

We have received your open records request for inmate telecommunication records today. We will have records sent out to you by June 11, 2018. In the event that the files are too large to email, we will burn them to a CD and mail them to you.
Regards,

Neena Smith
Business Manager
Gwinnett County Sheriff's Office
2900 University Parkway
Lawrenceville, GA 30043
Office: 770-822-3953 Fax: 770-822-3115

From:

Based on the request, cost to produce records would be $145.60 plus $5.00 mailing cost...total of $150.60.

Please advise how you would like me to proceed with your request.

Thank you,

Neena Smith
Business Manager
Gwinnett County Sheriff's Office
2900 University Parkway
Lawrenceville, GA 30043
Office: 770-822-3953 Fax: 770-822-3115

From: Beryl Lipton

Hello Ms. Smith,

Thank you so much for your message. Would it be possible to limit this request in a way that would not result in such a bill? For example, for starters, would it be possible to get the current contract and a year's worth of invoices rather than the entirety of the materials?

Thanks again for all of your help.

Best wishes,
Beryl

From: Gwinnett County Sheriff

Hi,

I’m sorry for delay in replying to your email. I was out of the office from May 30-June 4.

Yes, we can limit the request to one year’s worth of revenue and current contract which would lower the cost to $53.53.

Please advise how you wish to proceed with open records request.

Thank you,

Neena Smith
Business Manager
Gwinnett County Sheriff's Office
2900 University Parkway
Lawrenceville, GA 30043
Office: 770-822-3953 Fax: 770-822-3115

From: Gwinnett County Sheriff

Hi,

Please be advised that I have closed your request for open records. I have not received a response back from the email below sent to you on June 5th regarding the cost to produce requested records.

Thank you,

Neena Smith
Business Manager
Gwinnett County Sheriff's Office
2900 University Parkway
Lawrenceville, GA 30043
Office: 770-822-3953 Fax: 770-822-3115

Files

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