Local level SAEC policies/data (Green Bay, Wisconsin)

Vanessa Nason filed this request with the Green Bay Police Department of Green Bay, WI.

It is a clone of this request.

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From: Vanessa Nason

To Whom It May Concern:

Pursuant to the Wisconsin Open Records Act, I hereby request the following records:

Any and all statistics, data, reports, audits, policies, and procedures pertaining to the following items regarding sexual assault evidence collection (SAEC) kits (also known as "rape kits") and processing:

• all standard operating procedures regarding the SAEC process

• any written policies or procedures regarding department practices on the acquisition of or handling of rape kit evidence, including protocols for its collection, testing, and delegation and transfer to all other possibly relevant locations, laboratories, or agencies

• the number of kits collected and booked into evidence from the period of January 1, 2000 through the date this request is processed

• the number of kits that have been processed by a public or private crime or forensic laboratory or equivalent processing location from the period of January 1, 2000 through the date this request is processed

• the number of unprocessed kits in any storage facilities currently under the department’s jurisdiction and control, including those held by medical personnel or at external laboratory locations

• any materials regarding the status or ultimate disposition of cases in which a kit was collected. Please include all available segregable data.

• all audits involving this agency regarding the collection or backlog of SAEC kits

• all proposed alterations or yet-to-be-implemented changes to the policies and procedures regarding the collection, testing, and use of SAEC kits

If there any questions about this request, please feel free to call us at the MuckRock office at 617-299-1832.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I would request your response within ten (10) business days.

Sincerely,

Vanessa Nason

From: Green Bay Police Department

I received this request previously on March 17th, and responded back that it was received on March 19th.

Thank you,
Lisa

From: Green Bay Police Department

Good Morning,

Could you please address a few questions that we have in regard to the Open Records Request? Please see below.

• the number of kits that have been processed by a public or private crime or forensic laboratory or equivalent processing location from the period of January 1, 2000 through the date this request is processed We can provide the number of kits “submitted” to the laboratory for processing. The crime lab would have an accurate record of what has not been processed and in their possession at this time. Will “submission” to the crime lab satisfy this request?

• the number of unprocessed kits in any storage facilities currently under the department’s jurisdiction and control, including those held by medical personnel or at external laboratory locations Again, we can provide the number of kits in our possession that have not been “submitted” to the crime lab. The entry above would include those at the an external location. Will kits not “submitted” to the crime lab satisfy this request?

• any materials regarding the status or ultimate disposition of cases in which a kit was collected. Please include all available segregable data. Can you please elaborate on this request? We don’t have a complete understanding of what is being requested.

Thank You,

Lisa

From: Green Bay Police Department

Good Morning,

Checking in to see if you received my last email from March 21st requesting clarification on your open records request. We are waiting for a response so that we can respond to your request.

Thank you,
Lisa

From: Vanessa Nason

Hi,

For point 1: the number of kits that have been processed by a public or private crime or forensic laboratory or equivalent processing location from the period of January 1, 2000 through the date this request is processed
Yes, please provide the number of kits “submitted” to the laboratory for processing. In addition, “submission” to the crime lab will satisfy this part of the request.

For point 2: the number of unprocessed kits in any storage facilities currently under the department’s jurisdiction and control, including those held by medical personnel or at external laboratory locations
Yes, please provide the number of kits in your possession that have not been “submitted” to the crime lab. Kits not “submitted” to the crime lab will satisfy this request.

Thank you!

Best,
Vanessa

From: Green Bay Police Department

Good morning,

We are in receipt of your request and are gathering the information you requested.

I hope to have the information available within the next two weeks.

Thank you,

Jean

____________________________________________________________
Jean Rakers
Records Division
Green Bay Police Department
• 920.448.3329 | 7 920.448.3248 | • RecordRequest@greenbaywi.gov<mailto:jeanra@greenbaywi.gov>

From: Green Bay Police Department

Good morning,

Please see our responses in red to your March 20, 2018, open records request, with clarification of request received on November 5, 2018:
Any and all statistics, data, reports, audits, policies, and procedures pertaining to the following items regarding sexual assault evidence collection (SAEC) kits (also known as "rape kits") and processing:
• all standard operating procedures regarding the SAEC process - Our Policy 601 (Sexual Assault Investigations) and Policy 801 (Property and Evidence) are responsive to this request. (40 pages total – prepayment required)
• any written policies or procedures regarding department practices on the acquisition of or handling of rape kit evidence, including protocols for its collection, testing, and delegation and transfer to all other possibly relevant locations, laboratories, or agencies - Our Policy 601 (Sexual Assault Investigations) and Policy 801 (Property and Evidence) are responsive to this request.
• the number of kits collected and booked into evidence from the period of January 1, 2000 through the date this request is processed – approximately 983 (prior to 2007, records were not maintained electronically)
• the number of kits that have been processed by a public or private crime or forensic laboratory or equivalent processing location from the period of January 1, 2000 through the date this request is processed – 730 (this is for the time period 2007-present, as prior to 2007 records were not maintained electronically)
• the number of unprocessed kits in any storage facilities currently under the department’s jurisdiction and control, including those held by medical personnel or at external laboratory locations - zero
• any materials regarding the status or ultimate disposition of cases in which a kit was collected. Please include all available segregable data. (On 3/21/18, GBPD requested clarification of this item; as of 11/27/2018, no clarification has been provided by requester.)
• all audits involving this agency regarding the collection or backlog of SAEC kits – we have a spreadsheet available with this information; this spreadsheet is password protected by the state so we are not able to redact an electronic copy; it will need to be printed and reviewed for redaction prior to release. (48 pages total – prepayment required)
• all proposed alterations or yet-to-be-implemented changes to the policies and procedures regarding the collection, testing, and use of SAEC kits – none.

If you wish to request copies of the policies and spreadsheet referenced above, please see the following:

In order to comply with the Federal Driver Privacy Protection Act, the GBPD now requires all requestors to complete the attached records request form to obtain records.

Please be sure to include as much information regarding the records you are requesting including any incident or case numbers you have.

ALSO: You must meet an appropriate authorization under Section III of the attached request form; if you do not, all personal information of anyone other than you will be redacted (blacked out). Please read through all authorizations and check the one that applies to your request; what you check will determine what information we can leave in and what information we will be required to black out (if you check all the boxes, your request will be rejected).

All records requests are handled on a first-come, first-served basis; requests can take 7-10 business days to complete from the date we receive your request/prepayment. Please complete the attached and return the signed form, together with a prepayment of $ 22.50 by cash or check, to:

Green Bay Police Dept.
Attn: Records
307 S Adams St
Green Bay WI 54301

Upon receipt of the completed form and prepayment, I will submit your request for processing.

As always, if you have any questions, please do not hesitate to contact me.

Jean

____________________________________________________________
Jean Rakers
Records Division
Green Bay Police Department
• 920.448.3329 | 7 920.448.3248 | • RecordRequest@greenbaywi.gov<mailto:jeanra@greenbaywi.gov>

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