Arizona State Prison - Kingman/GVFD inmate labor agreements

Beryl Lipton filed this request with the Golden Valley Fire District of Golden Valley, AZ.
Est. Completion None
Status
Fix Required

Communications

From: Beryl Lipton

To Whom It May Concern:

Pursuant to the state open records law, Ariz. Rev. Stat. Ann. Secs. 39-121 to 39-122 and 39-128, I hereby request the following records:

All contracts, memorandums of understanding, invoices, emails, and related materials regarding the employment and/or use of inmates and inmate labor sourced from Arizona State Prison - Kingman [https://corrections.az.gov/location/110/kingman].

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that fees cannot be waived, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I would request your response within ten (10) business days.

Sincerely,

Beryl C.D. Lipton

From: Golden Valley Fire

Mr. Lipton,

Please contact administrative staff to request a Records Request form in the
most convenient form for you so we can proceed with your request.

Thomas O'Donohue, Fire Chief

Golden Valley Fire District

3327 North Mayer Road

Golden Valley, AZ 86413

Office: (928) 565-3479

Fax: (928) 565-3223

E-mail: <mailto:Chief.O@GoldenValleyFire.org> Chief.O@GoldenValleyFire.org

Web Site: <http://www.goldenvalleyfire.org/> www.GoldenValleyFire.org

To ensure compliance with the open meeting law, recipients of this message
should not forward it to other Board Members. Board Members may reply to a
staff member regarding this message but they should not send a copy of the
reply to other District Board Members. Items contained herein may contain
attorney/client, work-product privileged correspondents, notes and comments
that are strictly protected and prohibited from dissemination or sharing
with individuals outside of the Board of Directors, key Golden Valley Fire
District personnel or consultants.

July 1, 2015
Golden Valley Fire District
3327 North Mayer Road
Golden Valley, AZ 86413

To Whom It May Concern:

Pursuant to the state open records law, Ariz. Rev. Stat. Ann. Secs. 39-121
to 39-122 and 39-128, I hereby request the following records:

All contracts, memorandums of understanding, invoices, emails, and related
materials regarding the employment and/or use of inmates and inmate labor
sourced from Arizona State Prison - Kingman
[https://corrections.az.gov/location/110/kingman].

The requested documents will be made available to the general public, and
this request is not being made for commercial purposes.

In the event that fees cannot be waived, I would be grateful if you would
inform me of the total charges in advance of fulfilling my request. I would
prefer the request filled electronically, by e-mail attachment if available
or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I
would request your response within ten (10) business days.

Sincerely,

Beryl C.D. Lipton

Filed via MuckRock.com
E-mail (Preferred): requests@muckrock.com
<mailto:requests@muckrock.com>

For mailed responses, please address (see note):
MuckRock News
DEPT MR 19264
PO Box 55819
Boston, MA 02205-5819

PLEASE NOTE the new address as well as the fact that improperly addressed
(i.e., with the requester's name rather than MuckRock News) requests might
be returned by the USPS as undeliverable.

From: Beryl Lipton

Hello Mr. O'Donohue,

Thank you for your message. What would be the best way to get in touch with administrative staff? Do you happen to have the most appropriate email address?

Thank you!
Beryl

From: Golden Valley Fire

Mr. Lipton,

In the Cc section of this email is the email address for Comptroller Mindy Kindelberger, please forward your request for the Records Request paperwork.

Thank you again for your interest in Golden Valley Fire.

Thomas O'Donohue, Fire Chief

Golden Valley Fire District

3327 North Mayer Road

Golden Valley, AZ 86413

Office: (928) 565-3479

Fax: (928) 565-3223

E-mail: <mailto:Chief.O@GoldenValleyFire.org> Chief.O@GoldenValleyFire.org

Web Site: <http://www.goldenvalleyfire.org/> www.GoldenValleyFire.org

To ensure compliance with the open meeting law, recipients of this message should not forward it to other Board Members. Board Members may reply to a staff member regarding this message but they should not send a copy of the reply to other District Board Members. Items contained herein may contain attorney/client, work-product privileged correspondents, notes and comments that are strictly protected and prohibited from dissemination or sharing with individuals outside of the Board of Directors, key Golden Valley Fire District personnel or consultants.

From: Beryl Lipton

Hello Ms. Kindelberger,

Can you please confirm that you've received the attached public records request?

Thanks so much,
Beryl

From:

Beryl,

I am in receipt and will be working on this. CD cost is $25.00 otherwise it is .30 cents a page. I will contact when I know how many pages.

Mindy Kindelberger

Comptroller/Office Manager

Golden Valley Fire District

(928) 565-3479

Email: mindy@goldenvalleyfire.org <mailto:mindy@goldenvalleyfire.org>

Website: www.goldenvalleyfire.org <http://www.goldenvalleyfire.org/>

From: Beryl Lipton

Hello Ms. Kindelberger,

Thanks so much for your message.

Have a lovely day,
Beryl

From:

Mr. Beryl Tipton,

Thank you for your patience regarding your records request. Your request is
quite voluminous, so we are working on gathering the information for
processing. I apologize, but GVFD cannot waive the associated fees for your
request which will cost about $150.00 from my estimates, however the costs
could exceed that because your request s so incredibly broad. If you wish
to specify what you're looking for, perhaps those costs can be reduced and
achieve the same results for your inquiry.

Please advise.

Thomas O'Donohue, Fire Chief

Golden Valley Fire District

3327 North Mayer Road

Golden Valley, AZ 86413

Office: (928) 565-3479

Fax: (928) 565-3223

E-mail: <mailto:Chief.O@GoldenValleyFire.org> Chief.O@GoldenValleyFire.org

Web Site: <http://www.goldenvalleyfire.org/> www.GoldenValleyFire.org

To ensure compliance with the open meeting law, recipients of this message
should not forward it to other Board Members. Board Members may reply to a
staff member regarding this message but they should not send a copy of the
reply to other District Board Members. Items contained herein may contain
attorney/client, work-product privileged correspondents, notes and comments
that are strictly protected and prohibited from dissemination or sharing
with individuals outside of the Board of Directors, key Golden Valley Fire
District personnel or consultants.

From: Beryl Lipton

Hello Mr. O'Donohue,

Thank you so much for your letter. Would limiting this request to "all contracts, memorandums of understanding, and invoices regarding the employment and/or use of inmates and inmate labor sourced from Arizona State Prison - Kingman [https://corrections.az.gov/location/110/kingman]" affect your workload in any appreciable way? I understand the amount of time that goes into responding this sort of request, and I appreciate your help very much.

Have a lovely day,
Beryl

From:

Beryl,

To answer your inquiry of the time investment, I imagine your request will take a minimum of two uninterrupted hours to complete. I trust once I retrieve, print, scan and process the entire request that you will take 100% of the items provided.

Thomas O'Donohue, Fire Chief

Golden Valley Fire District

3327 North Mayer Road

Golden Valley, AZ 86413

Office: (928) 565-3479

Fax: (928) 565-3223

E-mail: <mailto:Chief.O@GoldenValleyFire.org> Chief.O@GoldenValleyFire.org

Web Site: <http://www.goldenvalleyfire.org/> www.GoldenValleyFire.org

To ensure compliance with the open meeting law, recipients of this message should not forward it to other Board Members. Board Members may reply to a staff member regarding this message but they should not send a copy of the reply to other District Board Members. Items contained herein may contain attorney/client, work-product privileged correspondents, notes and comments that are strictly protected and prohibited from dissemination or sharing with individuals outside of the Board of Directors, key Golden Valley Fire District personnel or consultants.

From:

Beryl,

I am unclear if you’re requesting me to proceed with all the records, which would include the Contract between GVFD and the Prison and all the time-sheets, invoices, emails. As I’m checking, it may very well take over 3-4 hours to complete this request and being a small office, I don’t want to make that much of an investment if you don’t really want to commit to request and purchase all the documentation.

Please advise.

Thomas O'Donohue, Fire Chief

Golden Valley Fire District

3327 North Mayer Road

Golden Valley, AZ 86413

Office: (928) 565-3479

Fax: (928) 565-3223

E-mail: <mailto:Chief.O@GoldenValleyFire.org> Chief.O@GoldenValleyFire.org

Web Site: <http://www.goldenvalleyfire.org/> www.GoldenValleyFire.org

To ensure compliance with the open meeting law, recipients of this message should not forward it to other Board Members. Board Members may reply to a staff member regarding this message but they should not send a copy of the reply to other District Board Members. Items contained herein may contain attorney/client, work-product privileged correspondents, notes and comments that are strictly protected and prohibited from dissemination or sharing with individuals outside of the Board of Directors, key Golden Valley Fire District personnel or consultants.

From: Beryl Lipton

Hello Mr. O'Donohue,

Would the fee still be approximately $150?

Thanks so much,
Beryl

From:

Beryl,

That is an estimate of the costs, and before I make the considerable time investment of several hours I would like to know if that is acceptable to you and you’re willing to compensate for the records. It’s possible that the costs could go higher because I’ve have email interactions with the prison for approximately 4-years, which requires pulling archived email records as well.

Thank you for your patience as we try to meet your needs and not overly burden you financially or our small District staff. Please advise.

Thomas O'Donohue, Fire Chief

Golden Valley Fire District

3327 North Mayer Road

Golden Valley, AZ 86413

Office: (928) 565-3479

Fax: (928) 565-3223

E-mail: <mailto:Chief.O@GoldenValleyFire.org> Chief.O@GoldenValleyFire.org

Web Site: <http://www.goldenvalleyfire.org/> www.GoldenValleyFire.org

To ensure compliance with the open meeting law, recipients of this message should not forward it to other Board Members. Board Members may reply to a staff member regarding this message but they should not send a copy of the reply to other District Board Members. Items contained herein may contain attorney/client, work-product privileged correspondents, notes and comments that are strictly protected and prohibited from dissemination or sharing with individuals outside of the Board of Directors, key Golden Valley Fire District personnel or consultants.

From: Beryl Lipton

Hello Mr. O'Donohue,

Thanks so much for your message. I can't provide $150 at the moment, but I am very much interested in the materials. Would it be possible to provide you with a deposit prior to your search and provide the rest upon completion? Also, if I provide means of transmitting the materials electronically, would that be helpful?

Best wishes,
Beryl

From:

Beryl,

I’ve never required a deposit, I’d prefer to work on the old fashioned “handshake” method of trust if that’s ok with you. As for electronic transmitting, I’ll do whatever we can to make it easier for you as well.

Seeing as you want it all, I’ll begin the task of gathering items. If you would prefer, we can begin sending you an invoice for items retrieved, send them once payment is received, and then send the next batch so it comes in waves and not all at once.

Thank you for your patience.

Thomas O'Donohue, Fire Chief

Golden Valley Fire District

3327 North Mayer Road

Golden Valley, AZ 86413

Office: (928) 565-3479

Fax: (928) 565-3223

E-mail: <mailto:Chief.O@GoldenValleyFire.org> Chief.O@GoldenValleyFire.org

Web Site: <http://www.goldenvalleyfire.org/> www.GoldenValleyFire.org

To ensure compliance with the open meeting law, recipients of this message should not forward it to other Board Members. Board Members may reply to a staff member regarding this message but they should not send a copy of the reply to other District Board Members. Items contained herein may contain attorney/client, work-product privileged correspondents, notes and comments that are strictly protected and prohibited from dissemination or sharing with individuals outside of the Board of Directors, key Golden Valley Fire District personnel or consultants.

From: Beryl Lipton

Hello Mr. O'Donohue,

Thank you so much for being so accommodating. I appreciate it very, very much.

Please let me know if there's anything else I can do from my end.

Have a lovely day,
Beryl

From:

Beryl,

I’ve researched and determined the total pages to be 414, which calculates to be $124.20 cost for the pages and $35.00 for the CD for a total of $159.20. Please remit that amount to the Golden Valley Fire District after completing the Records Request paperwork attached.

Thank you for your patience.

Thomas O'Donohue, Fire Chief

Golden Valley Fire District

3327 North Mayer Road

Golden Valley, AZ 86413

Office: (928) 565-3479

Fax: (928) 565-3223

E-mail: <mailto:Chief.O@GoldenValleyFire.org> Chief.O@GoldenValleyFire.org

Web Site: <http://www.goldenvalleyfire.org/> www.GoldenValleyFire.org

To ensure compliance with the open meeting law, recipients of this message should not forward it to other Board Members. Board Members may reply to a staff member regarding this message but they should not send a copy of the reply to other District Board Members. Items contained herein may contain attorney/client, work-product privileged correspondents, notes and comments that are strictly protected and prohibited from dissemination or sharing with individuals outside of the Board of Directors, key Golden Valley Fire District personnel or consultants.

From: Beryl Lipton

Hello Mr. O'Donohue,

I just wanted to touch base to let you know that I haven't forgotten about this request; I am simply waiting for the necessary funds to open up.

Thanks so much for your help and patience.

Have a lovely afternoon,
Beryl

From:

Beryl,

Just an FYI; I’ll be leaving Golden Valley Fire District in two weeks for another job, so you’ll need to coordinate with Mindy from this point forward (mindy@goldenvalleyfire.org <mailto:mindy@goldenvalleyfire.org> ) who has been copied on this email.

Thomas O'Donohue, Fire Chief

Golden Valley Fire District

3327 North Mayer Road

Golden Valley, AZ 86413

Office: (928) 565-3479

Fax: (928) 565-3223

E-mail: <mailto:Chief.O@GoldenValleyFire.org> Chief.O@GoldenValleyFire.org

Web Site: <http://www.goldenvalleyfire.org/> www.GoldenValleyFire.org

To ensure compliance with the open meeting law, recipients of this message should not forward it to other Board Members. Board Members may reply to a staff member regarding this message but they should not send a copy of the reply to other District Board Members. Items contained herein may contain attorney/client, work-product privileged correspondents, notes and comments that are strictly protected and prohibited from dissemination or sharing with individuals outside of the Board of Directors, key Golden Valley Fire District personnel or consultants.

From: Beryl Lipton

Hello Mr. O'Donohue,

Thank you so much for the heads-up. I've very much appreciated all of your help thus far, and I hope your new adventure treats you kindly.

Best wishes,
Beryl

From:

Beryl,

I just reviewed the email thread between you and Chief O’Donohue. I was misinformed on the status of this request. I can start putting the documents together for you. Do you want me to start with the oldest dates and work to current date or start with the most current date and work back?

Mindy Kindelberger

Comptroller/Office Manager

Golden Valley Fire District

(928) 565-3479

Email: mindy@goldenvalleyfire.org <mailto:mindy@goldenvalleyfire.org>

Website: www.goldenvalleyfire.org <http://www.goldenvalleyfire.org/>

From: Beryl Lipton

Hello Ms. Kindelberger,

Would it be possible to begin with a packet of the oldest dates, which I could pay for once completed, and then proceed with materials and related fees in installments?

Thanks so much for your help. I hope you've had a lovely weekend.

Best,
Beryl

From:

Beryl,

I have my assistant working on this. She is finding documents that are duplicates and trying to weed those out. The file is large and it is a very involved project. Should have the first batch to you in about one week. Sorry for the delay but the change of Fire Chief slowed down the process as the files are saved on the Fire Chief’s computer and with Chief O’Donohue leaving is making it harder to located as he knew where all the files were saved. JoAnn Fleishmann will be working on this and her email is joann@goldenvalleyfire.org <mailto:joann@goldenvalleyfire.org> .

Mindy Kindelberger

Comptroller/Office Manager

Golden Valley Fire District

(928) 565-3479

Email: mindy@goldenvalleyfire.org <mailto:mindy@goldenvalleyfire.org>

Website: www.goldenvalleyfire.org <http://www.goldenvalleyfire.org/>

From:

Hi Beryl

I am working on your records request. So far I have gathered up 54 pgs. At
the cost of $.30 a page the total comes to $16.20

I will need a records request filled out and sent back to me and also I will
attach the link to Point N Pay so that you can go online and pay for the
Records Requests that way.

If you have any questions please give me a call

Thank You

JoAnn Fleischmann

Administrative Assistant

Golden Valley Fire District

749 S. Egar Road

Golden Valley, AZ 86413

O: (928) 565-3479

F: (928) 565-3223

From: Beryl Lipton

Hello Ms. Fleischmann,

Thanks so much for your message. Would it be okay for me to mail you a check? Also, do you mind confirming that the materials you've gathered include the communications that Chief O'Donohue referenced earlier and invoices?

Thanks again for all of your help. I hope this new year is treating you well.

Best,
Beryl

From:

A check would be ok, we would have to wait for the check to clear before sending out.

I am still in need of the Record Request form, please see attachment and send back when completed either by email or fax so that I may continue with this project.

Upon reading this email, I want to make sure you receive what you are requesting, but I do need this put on the records request form. Chief O’Donohue is no

Longer here and I do not have access to his emails. In regards to the invoices, I am not sure which invoices you are referring to, as I do not receive invoices from the prison.

If you have problems opening the attachment please let me know, as I stated I do need this request filled out and sent back to me.

Thank You

JoAnn

From: Beryl Lipton

Hi Joann,

Thanks so much for your patience. I've attached the form; please let me know if there are any problems with it. Are there other emails, besides Mr. O'Donahue's, that might be responsive to my request? For example, perhaps there are other in the department that would have bee cc'ed on some communication. I'd be more than happy to give you a call to discuss further. Please let me know if I'm okay to cut a check, and I'll send it out today.

Thanks again!
Beryl

From:

Beryl,

Upon further researching, there are the inmates timesheets. There are approximately 20-25 sheets a week at times. Are you wanting me to include these in on your requests also?

JoAnn

From: Beryl Lipton

Hi JoAnn,

I'd really like to get the time sheets too, if it's not too much hassle. Would it make more sense to put them on a cd?

Thanks so much for your help,
Beryl

From: Beryl Lipton

Hi JoAnn,

I hope this week treated you well. I'm just following up on my last message. I hope the weekend is nice!

Best,
Beryl

From: Beryl Lipton

Hi JoAnn,

I hope this week treated you well. I'm just following up on my last message. I hope the weekend is nice!

Best,
Beryl

From: MuckRock

To Whom It May Concern:

Please find enclosed a check for $16.20 to satisfy the fee associated with the attached public records request.

Thank you.

From:

Hi Beryl

I am trying to pull together inmates time cards, but needing to eradicate personal information. I am off Monday, will email you Tuesday with a more accurate amount.

Thank You

From: Beryl Lipton

Hi JoAnn,

I hope you had a lovely weekend. Did you receive the check I sent?

Thanks so much,
Beryl

From:

Good Morning Beryl,

As of this morning I haven’t received anything.

From: Beryl Lipton

Hello!

It was sent on January 15. If you like, I can send another one, and you can return the first check if it ever arrives?

Thank you!
Beryl

From:

Dear Beryl,

In regards to your request we needed to contact Arizona Department of Corrections as to what type of information we may and may not release pertaining to Inmates.

From: Beryl Lipton

Hi there,

Could you please let me know whether my check arrived and the current status of this request?

Thanks so much,
Beryl

From:

Beryl,

We have not received your check as of yet. I was wondering to which address did you send to??

Our Fire Chief has a meeting with the prison on Thursday afternoon. I will know more then.

JoAnn

From:

Beryl,

I was informed that at the meeting between Chief Yeager and the Prison that your request is now being handled thru GEO Corrections.

The information that I have is GEO Corrections & Detention Arizona State Prison – Kingman 928-565-2460. The Administrative Assistant is Shannon Hilton.

We have not received the check that was sent by you, if we do I will send it back.

Sincerely,

JoAnn Fleischmann

From: Beryl Lipton

Hello Ms. Fleischmann,

Could you please clarify? I was under the impression that the majority of the materials would have been from the time that Management and Training Corporation was in charge of the facility.

Thanks so much for your help!
Beryl

From:

Hello Mr. Lipton,

I checked with the Fire Chief regarding your email and he has informed me that they have all information that you are requesting and will be handling your request.

I hope this helps.

Thank You

JoAnn

Fleischmann

From: Beryl Lipton

Hi JoAnn,

I'm hoping you can give me an update on this request. I haven't heard anything in a while, and I'm still very much interested in all of the materials available, including the 400+ pages that Chief O'Donohue stated were available.

Thanks so much,
Beryl

From:

Beryl,

I was informed that GEO is handling your request. I have a number for GEO Corrections & Detention 928-565-2460

Their address is 4626 West English Drive Golden Valley, AZ 86413. Administrative Assistant is Shannon Hilton.

Sincerely,

JoAnn Fleischmann

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