Communication Services Contract - Georgia - 2018 (Glynn County Sheriff's Department)

Beryl Lipton filed this request with the Glynn County Sheriff's Department of Glynn County, GA.
Status
Completed

Communications

From: Beryl Lipton


To Whom It May Concern:

Pursuant to the Georgia Open Records Act, I hereby request the following records:

Contracts and invoices related to the use of communication services at any and all county correctional or detention facility locations under the jurisdiction of this agency. This may encompass telecommunication, kiosk, and mobile tablet services.

Please provide the following relevant materials.

• Any and all open or active Requests for Proposal or similar solicitations regarding the provision, installation, maintenance, or use of communication services. If available or applicable, please also provide equivalent materials for video conferencing equipment and other electronic communication and telecommunication services.

• Any and all active contracts regarding the provision, installation, maintenance, financial requirements, associated commissions, or use of communication services. Please include all associated supplemental materials, including any and all attachments, amendments, and exhibits. Please provide any other materials regarding the terms of service, including the term and expiration date of the current contract, as well as any optional contract extensions. Please include the name of the current telecommunication provider, as well as the services currently being provided pursuant to the agreement. Relevant companies include, but are not limited to, CenturyLink, City Tele Coin, ICSolutions, JPay, and Securus Technologies.

• Any and all financial reports, commission reports, revenue reports, and invoices related to the provision, installation, maintenance, or use of communication services. Please include all usage and fee reports, providing as much segregable data as possible, including, but not limited to, the rate at which the funds were generated, the revenue generated for each service, the timeframe during which the funds were generated, the nature of the communication's payment (collect, prepaid, inmate account), etc. If available, please also provide equivalent materials for video conferencing equipment and other electronic communication and telecommunication services.

Please provide all current contract materials and invoices for the period January 1, 2015 through the date this request is processed.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 3 business days, as the statute requires.

Sincerely,

Beryl Lipton

From: Glynn County Sheriff's Department

Dear Beryl Lipton:

I am in receipt of a facsimile sent to the Glynn County Sheriff's Office on May 28, 2018 requesting certain documents under the Georgia Open Records Act. As the request of document requests that are over three years old, this will require our agency to pick up physical files from our records storage facility, transport them to our Office, scan them and then email them to you.

While I cannot say for certain the cost to complete your request I anticipate it will take approximately three hours of labor to have the files retrieved from storage, reviewed, scanned and then emailed. Our lowest paid employee who can perform this task makes $11.86 per hour. The first 15 minutes is free, thus the total cost for fulfilling this request is $32.62 (2.75 hours @ $11.86 per hour).

Please let me know if you are agreeable to pay the fee charged. We will do our best to have the records emailed to you by June 7, 2018. The person who oversees the management of some of the documents you requested experienced the death of an immediate family member and there is a slight delay from our normal delivery of services time.

Thanks,

Ron

Ron Corbett, Undersheriff
Glynn County Sheriff's Office
100 Sulphur Springs Rd.
Brunswick, GA 31520
912-554-7628

Confidentiality Notice: This message is confidential, intended only for the named recipient(s), and may contain information that is privileged, attorney work product, or exempt from disclosure under applicable law. If you are not the intended recipient(s), or believe that you have received this communication in error, please do not print, copy, retransmit, disseminate, or otherwise use this message, or any portion thereof. If you received this message in error, or are not the named recipient(s), please notify the sender immediately and delete the original message that you received. Receipt by anyone other than the named recipient(s) is not a waiver of any attorney-client, work product, or other applicable privilege. Thank you.

From: Glynn County Sheriff's Department

Attached are documents responsive to your open records request sent to the Glynn County Sheriff's Office on 05/28/2018 as well as an invoice.

Please let me know if you have additional questions.

Thanks,

Ron

Ron Corbett, Undersheriff
Glynn County Sheriff's Office
100 Sulphur Springs Rd.
Brunswick, GA 31520
912-554-7628

Confidentiality Notice: This message is confidential, intended only for the named recipient(s), and may contain information that is privileged, attorney work product, or exempt from disclosure under applicable law. If you are not the intended recipient(s), or believe that you have received this communication in error, please do not print, copy, retransmit, disseminate, or otherwise use this message, or any portion thereof. If you received this message in error, or are not the named recipient(s), please notify the sender immediately and delete the original message that you received. Receipt by anyone other than the named recipient(s) is not a waiver of any attorney-client, work product, or other applicable privilege. Thank you.

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