Glendora, Ring
| Tracking # |
PR19-179 |
| Submitted | Sept. 30, 2019 |
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Communications
From: Caroline Haskins
To Whom It May Concern:
Pursuant to the California Public Records Act, I hereby request the following records:
Public reports state that this police department has partnered with Ring, Amazon’s home security company. (https://blog.ring.com/2019/08/28/working-together-for-safer-neighborhoods-introducing-the-neighbors-active-law-enforcement-map/) These partnerships involve an exchange: Law enforcement gets access to Ring’s “Law Enforcement Neighborhoods Portal.” The Law Enforcement Neighborhood Portal is a way that police can request Ring camera footage from people that use Neighbors, Ring has a "neighborhood watch" app.
Therefore, I hereby request the following records:
1) All instructional materials, presentations and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other guidance on the use of Ring devices and/or the Neighbors app. This includes A) any notes taken during meetings that discussed the use of Ring devices and/or the Neighbors app, B) any explanations (whether internally or externally generated) of how Ring devices and/or the Neighbors app work, and C) any other document that has been used to help explain the use of Ring devices and/or the Neighbors app to any party, including internal documentation, public relations materials, and executive summaries.
2) A copy of any privacy impact assessments, use policies, standard operating procedures, data retention policies, legal opinions, warranties, non-disclosure agreements, contracts, liability waivers, insurance agreements, Requests for Proposals, Responses to Requests for Proposal, Memorandums of Understanding, Letters of Interest, usage policies, or informal agreements between the police department and Ring.
3) A copy of any funding opportunity announcements, grant applications and grantor status/progress reports, reports to legislative bodies, annual reports that mention Ring or the Neighbors app, as well as audit records, including but not limited to security audits of the software, misuse reports, and reports to oversight bodies.
4) Any digital communications including but not limited to emails and text messages) as well as documents, (including but not limited to PDF, word processing, excel, and slide documents) that mention Ring or the Neighbors app.
5) Any digital communications (including but not limited to emails and text messages) with Ring representatives.
Please try to include any other miscellaneous documents that facilitate this police department's relationship with Ring that don't neatly fall neatly into the above categories.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes. It will be used in the course of reporting for Motherboard, VICE’s science and technology website (www.motherboard.vice.com).
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires.
Sincerely,
Caroline Haskins
From: Glendora, CA Police Department
I am writing to you in reference to your October 1, 2019 request for records. Your request will be processed under the California Public Records Act ("CPRA"), California Government Code, §§ 6250 et seq. and has been assigned number PR19-179.
You are requesting the following:
1) All instructional materials, presentations and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other guidance on the use of Ring devices and/or the Neighbors app. This includes A) any notes taken during meetings that discussed the use of Ring devices and/or Neighbors app, B) any explanations (whether internally or externally generated) of how Ring devices and/or the Neighbors app work, and C) any other documents that has been used to help explain the use of Ring devices and/or the Neighbors app to any party, including internal documentation, public relations materials, and execution summaries.
2) A copy of any privacy impact assessments, use policies, standard operating procedures, data retention policies, legal opinions, warranties, non-disclosure agreements, contracts, liability waivers, insurance agreements, Request for Proposals, Responses to Requests for Proposal, Memorandums of Understanding, Letters of Interest, usage policies, or informal agreements between the police department and Ring.
3) A copy of any funding opportunity announcements, grant applications and grantor status/progress reports, reports to legislative bodies, annual reports that mention Ring or the Neighbors app, as well as audit records, including but not limited to security audits of the software, misuse reports, and reports to oversight bodies.
4) Any digital communications including but not limited to emails that text messages) as well as documents, (including but not limited to PDF, word processing, excel, and slide documents) that mention Ring or the Neighbors app.
5) Any digital communications (including but not limited to emails and text messages) with Ring representatives.
6) Include any other miscellaneous documents that facilitate this police department's relationship with Ring that don't neatly fall neatly into the above categories.
Government Code § 6253(c) requires the City to provide a response to your request within ten (10) days of receipt indicating, what, if any, of the documents sought will be disclosed. Government Code § 6253 also permits the 10 day period to be extended for an additional fourteen (14) days under specified circumstances. In the event that this process takes more than the initial 10 day period to complete, I will advise you prior to the expiration of that time period of any need for an extension of time to determine whether the City has any records to disclose or to inform you of any reason that records will not be disclosed.
Please note: in order to complete this search, we are requesting that you narrow the scope of your request to a specific time frame so that records can be produced more quickly. Please do not hesitate to contact me with more information about your request. As you may be aware, the City is not required to create documents to respond to your request.
A breakdown of the associated costs will be provided prior to the duplication of requested documents. The City will make the documents available to you upon receipt of payment.
For future reference public records requests should be emailed to city_clerk@cityofglendora.org<mailto:city_clerk@cityofglendora.org> or by mail at 116 E. Foothill Blvd, Glendora, CA 91741.
Thank you,
Lorena Cordova | Administrative Assistant
City Clerk's Department | City of Glendora
116 E. Foothill Blvd | Glendora, CA 91741
lcordova@cityofglendora.org<mailto:lcordova@cityofglendora.org>
(626) 914-8210
CityofGlendora.org<http://cityofglendora.org/home> | Agenda/Meetings on Video | Glendora Documents | Municipal Code | Register to Vote<https://www.lavote.net/home/voting-elections/voter-registration/register-to-vote/register>
This email and any information and/or files transmitted /attached with it may contain confidential information that is exempt from disclosure under applicable law, and is intended solely for the use of the individual or entity to whom they are addressed. No right to confidentiality is waived by this email transmission. If you are not the intended recipient, or responsible for delivering it to the intended recipient, you are hereby notified that any disclosure, copying, dissemination, distribution, or use of any of the information contained in or attached to this transmission is strictly prohibited. If you have received this email in error, please destroy the original transmission and its attachments without reading or saving them in any manner. Thank you.
From: Glendora, CA Police Department
The City has received and reviewed your request received on October 1, 2019.
The city anticipates that documents that could be responsive to this request will be in the possession of the City Clerk's Office by November 22, 2019.
Upon receipt of the documents, we will contact you to arrange a mutually-convenient time to review the requested information or if you prefer you can request that copies be made for you. The current cost for duplicating is $.10 per 8.5 x 11 per page.
In the meantime, if you have any questions or concerns regarding the processing of this request, please contact the City Clerk's office at (626) 914-8210.
Jerry Mireles | Senior Office Assistant
City Clerk Office | City of Glendora
116 E. Foothill Blvd | Glendora, CA 91741
jmireles@cityofglendora.org<mailto:jmireles@cityofglendora.org>
(626) 914-8210
CityofGlendora.org<http://cityofglendora.org/home>
This email and any information and/or files transmitted /attached with it may contain confidential information that is exempt from disclosure under applicable law, and is intended solely for the use of the individual or entity to whom they are addressed. No right to confidentiality is waived by this email transmission. If you are not the intended recipient, or responsible for delivering it to the intended recipient, you are hereby notified that any disclosure, copying, dissemination, distribution, or use of any of the information contained in or attached to this transmission is strictly prohibited. If you have received this email in error, please destroy the original transmission and its attachments without reading or saving them in any manner. Thank you.
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following California Public Records Act request, copied below, and originally submitted on Sept. 30, 2019. You previously indicated that it would be completed on Nov. 22, 2019. I wanted to let you know that I am still interested in the following documents, and to see if that date was still accurate. You had assigned it reference number #PR19-179.
Thanks for your help, and let me know if further clarification is needed.
From: Glendora, CA Police Department
In accordance with Government Code Section 6253(c), please be advised that the City Clerk of the City of Glendora is in possession of your request received in the City Clerk's Department on October 1, 2019 for:
1. All instructional materials, presentations and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other guidance on the use of Ring devices and/or the Neighbors app. This includes A) any notes taken during meetings that discussed the use of Ring devices and/or Neighbors app, B) any explanations (whether internally or externally generated) of how Ring devices and/or the Neighbors app work, and C) any other documents that has been used to help explain the use of Ring devices and/or the Neighbors app to any party, including internal documentation, public relations materials, and execution summaries.
2. A copy of any privacy impact assessments, use policies, standard operating procedures, data retention policies, legal opinions, warranties, non-disclosure agreements, contracts, liability waivers, insurance agreements, Request for Proposals, Responses to Requests for Proposal, Memorandums of Understanding, Letters of Interest, usage policies, or informal agreements between the police department and Ring.
3. A copy of any funding opportunity announcements, grant applications and grantor status/progress reports, reports to legislative bodies, annual reports that mention Ring or the Neighbors app, as well as audit records, including but not limited to security audits of the software, misuse reports, and reports to oversight bodies.
4. Any digital communications including but not limited to emails that text messages) as well as documents, (including but not limited to PDF, word processing, excel, and slide documents) that mention Ring or the Neighbors app.
5. Any digital communications (including but not limited to emails and text messages) with Ring representatives.
6. Include any other miscellaneous documents that facilitate this police department's relationship with Ring that don't neatly fall neatly into the above categories.
The City responds as follow:
Documents responsive to your request are attached.
If you have any questions or concerns regarding the processing of this request, please contact the City Clerk's Department at (626) 914-8210.
Jerry Mireles | Senior Office Assistant
City Clerk Office | City of Glendora
116 E. Foothill Blvd | Glendora, CA 91741
jmireles@cityofglendora.org<mailto:jmireles@cityofglendora.org>
(626) 914-8210
CityofGlendora.org<http://cityofglendora.org/home>
This email and any information and/or files transmitted /attached with it may contain confidential information that is exempt from disclosure under applicable law, and is intended solely for the use of the individual or entity to whom they are addressed. No right to confidentiality is waived by this email transmission. If you are not the intended recipient, or responsible for delivering it to the intended recipient, you are hereby notified that any disclosure, copying, dissemination, distribution, or use of any of the information contained in or attached to this transmission is strictly prohibited. If you have received this email in error, please destroy the original transmission and its attachments without reading or saving them in any manner. Thank you.
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