California Automated License Plate Readers (ALPR) (Cities of Santa Clara County) (Gilroy Police Department)

HTP filed this request with the Gilroy Police Department of Gilroy, CA.
Tracking #

PRA-2022-00154
Multi Request California Automated License Plate Readers (ALPR) (Cities of Santa Clara County)
Submitted March 3, 2021
Status
Completed
Tags

Communications

From: HTP

Subject: California Public Records Act Request: California Automated License Plate Readers (ALPR) (Cities of Santa Clara County) (Gilroy Police Department)

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To Whom It May Concern:

Pursuant to the California Public Records Act, I hereby request the following records:

Part A: Information related to Automated License Plate Reader (ALPR) data sharing.

1) The names of agencies and organizations with which the Agency shares ALPR data;
2) The names of agencies and organizations from which the Agency receives ALPR data;
3) The names of agencies and organizations with which the Agency shares “hot list” information;
4) The names of agencies and organizations from which the Agency receives “hot list” information;
5) The number of times in which vehicle license plate data has been collected from "Valley Fair" mall properties, including Westfield Valley Fair (2855 Stevens Creek Blvd, Santa Clara, CA 95050) and all other locations from 2018 forward;
6) The number of times in which vehicle license plate data has been collected from private party ALPR-capable recording devices from 2018 forward;
7) The reasons provided for collection of vehicle license plate data, when it has been collected from private parties from 2018 forward;
8) All current and previous APLR reader mount locations. (For example: "Police Vehicles, Fire Trucks, Intersection Traffic Cameras") from 2018 forward;
9) The number of "non-traditional mounts" (such as "garbage trucks", or other "utility vehicles") and aggregate detections and "hits" from these mounts during the timeframe of 2018 forward;

Part B: Information Related to Numbers of “Detections” (plate scans) and “Hits” (plate scans that matched to a hotlist)

10) The aggregate number of detections collected during 2018;
11) The aggregate number of “hits” during 2018;
12) The aggregate number of detections collected during 2019;
13) The aggregate number of “hits” during 2019.
14) The aggregate number of detections collected during 2020;
15) The aggregate number of “hits” during 2020.

To date, more than 60 California law enforcement agencies have provided this data, including: American Canyon Police Department, Auburn Police Department, Bakersfield Police Department, Bell Gardens Police Department, Bell Police Department, Beverly Hills Police Department, Brentwood Police Department, Buena Park Police Department, Carlsbad Police Department, Cathedral City Police Department, Citrus Heights Police Department, Claremont Police Department, Contra Costa County Sheriff's Office, CSU Fullerton Police Department, Cypress Police Department, Emeryville Police Department, Folsom Police Department, Fullerton Police Department, Galt Police Department, Garden Grove Police Department, Gardena Police Department, Hemet Police Department, Hermosa Beach Police Department, Irvine Police Department, La Habra Police Department, La Mesa Police Department, La Verne Police Department, Laguna Beach Police Department, Livermore Police Department, Lodi Police Department, Martinez Police Department, Merced Police Department, Mill Valley Police Department, Modesto Police Department, Newport Beach Police Department, Orange County Sheriff's Office, Orange Police Department, Palm Springs Police Department, Pasadena Police Department, Pleasant Hill Police Department, Pomona Police Department, Redlands Police Department, Redondo Beach Police Department, Sacramento Police Department, San Bernardino County Sheriff's Office, San Diego County Sheriff's Office, San Diego Police Department, San Mateo County Sheriff's Office, Sausalito Police Department, Seal Beach Police Department, Simi Valley Police Department, Stockton Police Department, Tiburon Police Department, Torrance Police Department, Tracy Police Department, Tustin Police Department, Woodland Police Department, and the Yolo County Sheriff's Office.

For items 1-4: This information is easily available within the Agency’s Vigilant Solutions LEARN system. The simplest way to extract this data is to generate an “Agency Data Sharing Report” PDF file from within LEARN. To do this, a user may simply go to the “Sharing” section of LEARN and select “Output Report.” A CSV/XLS file containing these records would also satisfy this request. The instructions for extracting this data is described on pages 62-63 of the LEARN Agency Manager Guide, which may be found at this link: https://www.documentcloud.org/documents/3860685-LEARN-5-1-Agency-Manager-Guide.html

For items 10-15: This information is easily available within the Agency’s Vigilant Solutions LEARN system. The simplest way to extract this data is to generate a “Dashboard Hit Ratio Report” PDF file from within LEARN. We would prefer the data for each year to be provided separately. The instructions for extracting this data is described on pages 78-79 of the LEARN Agency Manager Guide, which may be found at this link: https://www.documentcloud.org/documents/3860685-LEARN-5-1-Agency-Manager-Guide.html

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires.

Sincerely,

HTP

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires.

Sincerely,

HTP

From: Gilroy Police Department

Subject: Public Records Request of October 31, 2022, Reference #PRA-2022-00154

Email

Dear MuckRock News,
The City of Gilroy, City Clerk’s Office received the below records request from you on October 31, 2022 for records pursuant to the California Public Records Act, Government Code section 6250 et seq. (“PRA”) and the Gilroy Open Government Ordinance (“OGO”).
"To Whom It May concern:

Pursuant to the California Public Records Act, I hereby request the following records:

Part A: Information related to Automated License Plate Reader (ALPR) data sharing.

1) The names of agencies and organizations with which the Agency shares ALPR data;
2} The names of agencies and organizations from which the Agency receives ALPR data;
3) The names of agencies and organizations with which the Agency shares "hot list" information;
4) The names of agencies and organizations from which the Agency receives "hot list" information;
5) The number of times in which vehicle license plate data has been collected from "Valley Fair" mall properties, including Westfield Valley Fair (2855 Stevens creek Blvd, Santa Clara, CA 95050} and all other locations from 2018 forward;
6} The number of times in which vehicle license plate data has been collected from private party ALPR-capable recording devices from 2018 forward;
7) The reasons provided for collection of vehicle license plate data, when it has been collected from private parties from 2018 forward;
8} All current and previous APLR reader mount locations. (For example: "Police Vehicles, Fire Trucks, Intersection Traffic cameras") from 2018 forward;
9) The number of "non-traditional mounts" (such as "garbage trucks", or other "utility vehicles") and aggregate detections and "hits" from these mounts during
the timeframe of 2018 forward; Part B: Information Related to Numbers of "Detections" (plate scans) and "Hits" (plate scans that matched to a hotlist)
10) The aggregate number of detections collected during 2018;
11} The aggregate number of "hits" during 2018;
12) The aggregate number of detections collected during 2019;
13} The aggregate number of "hits" during 2019,
14) The aggregate number of detections collected during 2020;
15) The aggregate number of "hits" during 2020.

To date, more than 60 California law enforcement agencies have provided this data, including: American Canyon Police Department, Auburn Police Department, Bakersfield Police Department, Bell Gardens Police Department, Bell Police Department, Beverly Hills Police Department, Brentwood Police Department, Buena
Park Police Department, Carlsbad Police Department, Cathedral City Police Department, Citrus Heights Police Department, Claremont Police Department, Contra Costa County Sheriff's Office, CSU Fullerton Police Department, Cypress Police Department, Emeryville Police Department, Folsom Police Department, Fullerton Police Department, Galt Police Department, Garden Grove Police Department, Gardena Police Department, Hemet Police Department, Hermosa Beach Police Department, Irvine Police Department, La Habra Police Department, La Mesa Police Department, La Verne Police Department, Laguna Beach Police Department, Livermore Police Department, Lodi Police Department, Martinez Police Department, Merced Police Department, Mill Valley Police Department, Modesto Police Department, Newport Beach Police Department, orange county sheriff's Office, Orange Police Department, Palm Springs Police Department, Pasadena Police Department, Pleasant Hill Police Department, Pomona Police Department, Redlands Police Department, Redondo Beach Police Department, Sacramento Police Department, San Bernardino county Sheriff's Office, San Diego County Sheriff's
Office, San Diego Police Department, San Mateo County Sheriff's Office, Sausalito Police Department, Seal Beach Police Department, Simi Valley Police Department, Stockton Police Department, Tiburon Police Department, Torrance Police Department, Tracy Police Department, Tustin Police Department, Woodland Police Department, and the Yolo County Sheriff's Office.

For items 1-4: This information is easily available within the Agency's Vigilant Solutions LEARN system. The simplest way to extract this data is to generate an "Agency Data sharing Report" PDF file from within LEARN. To do this, a user may simply go to the "Sharing" section of LEARN and select "Output Report." A CSV/XLS file containing these records would also satisfy this request. The instructions for extracting this data is described on pages 62-63 of the LEARN
Agency Manager Guide, which may be found at this link: https://www.documentcloud.org/documents/3860685-LEARN-5-1-Agency-ManagerGuide.html

For items 10-15: This information is easily available within the Agency's Vigilant Solutions LEARN system. The simplest way to extract this data is to generate a "Dashboard Hit Ratio Report" PDF file from within LEARN. We would prefer the data for each year to be provided separately. The instructions for extracting this data is described on pages 78-79 of the LEARN Agency Manager Guide, which may be found at this link: https://www.documentcloud.org/documents/3860685-LEARN-5-1-Agency-Manager-Guide.html

The requested documents will be made available to the general public, and this request is not being made for commercial purposes. In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as
the statute requires.

Sincerely,

HTP"
The City of Gilroy has reviewed its files and has located responsive records to your request.
Please log in to the Public Records Center at the following link to retrieve the appropriate responsive documents. Public Records Request - #PRA-2022-00154 (https://gilroy.streamlinegov.us/PublicRecordRequest/Detail?caseId=371&id1=pyMt2w2b%2bdbCeOgtuIi8IQ%3d%3d&id2=DWgO8YX4N1W8mH%2ftyuEcZA%3d%3d)
Your PRA request has been satisfied. If there are other public records you wish to review under the PRA or OGO that are not covered by the City’s response, please clarify your request. Records in response to your clarified request, if they exist and are subject to disclosure under the PRA or OGO, will be made available. If you have further information or authority which you believe would require disclosure of additional records under the PRA or OGO, I will be happy to review that information and/or authority.
If you have any questions, or wish to discuss this further, please contact our office.
Sincerely,
Thai Nam Pham
City Clerk
City of Gilroy
cityclerk@cityofgilroy.org (mailto: cityclerk@cityofgilroy.org)
(408) 846-0204 (tel:408-846-0204) KNOW YOUR RIGHTS UNDER THE GILROY OPEN GOVERNMENT ORDINANCE Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, task forces, councils, and other agencies of the City exist to conduct the people's business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people's review.
FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE OPEN GOVERNMENT ORDINANCE, TO RECEIVE A FREE COPY OF THE ORDINANCE, OR TO REPORT A VIOLATION OF THE ORDINANCE, CONTACT THE OPEN GOVERNMENT COMMISSION STAFF AT (408) 846-0204. (tel:408-846-0204)

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