Communication Services Contract - Colorado - 2018 (Gilpin County Sheriffs Office)

Beryl Lipton filed this request with the Gilpin County Sheriffs Office of Gilpin County, CO.
Est. Completion None
Status
Fix Required

Communications

From: Beryl Lipton


To Whom It May Concern:

Pursuant to the Colorado Public Records Law, I hereby request the following records:

Contracts and invoices related to the use of communication services at any and all county correctional or detention facility locations under the jurisdiction of this agency. This may encompass telecommunication, kiosk, and mobile tablet services.

Please provide the following relevant materials.

• Any and all open or active Requests for Proposal or similar solicitations regarding the provision, installation, maintenance, or use of communication services. If available or applicable, please also provide equivalent materials for video conferencing equipment and other electronic communication and telecommunication services.

• Any and all active contracts regarding the provision, installation, maintenance, financial requirements, associated commissions, or use of communication services. Please include all associated supplemental materials, including any and all attachments, amendments, and exhibits. Please provide any other materials regarding the terms of service, including the term and expiration date of the current contract, as well as any optional contract extensions. Please include the name of the current telecommunication provider, as well as the services currently being provided pursuant to the agreement. Relevant companies include, but are not limited to, CenturyLink, City Tele Coin, ICSolutions, JPay, and Securus Technologies.

• Any and all financial reports, commission reports, revenue reports, and invoices related to the provision, installation, maintenance, or use of communication services. Please include all usage and fee reports, providing as much segregable data as possible, including, but not limited to, the rate at which the funds were generated, the revenue generated for each service, the timeframe during which the funds were generated, the nature of the communication's payment (collect, prepaid, inmate account), etc. If available, please also provide equivalent materials for video conferencing equipment and other electronic communication and telecommunication services.

Please provide all current contract materials and invoices for the period January 1, 2015 through the date this request is processed.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 3 business days, as the statute requires.

Sincerely,

Beryl Lipton

From:

We are in receipt of your CCJRA (Colorado Criminal Justice Records Act) request. In order to consider your request, you must complete the attached form. We have the following responses and questions to your request at this time.

1. As the Sheriff's form requires, you must sign the attestation attesting that your use of the information is not for pecuniary gain. This requirement and limitation is codified in C.R.S. 24-72-305.5. We understand that Muckrock is not the actual party requesting the information but the information is for some other person or entity who pays Muckrock for its services in seeking this information for them. In either event, it appears Muckrock is doing this for pecuniary gain. Also, if the information is intended for another person's use, it would appear that that person/entity would also need to sign the attestation. Please clarify these facts and why the information is being requested so we can determine if your and your requesting party request meets the requirements of C.R.S. 24-72-305.5. Please also explain how your and/or your requesting party's request does not violate C.R.S. 24-72-305.5. We note that a violation by you or your requestor of this statute, is a crime subject to $1,000 fine.

2. We request some clarification. “Communication services” could include an enormous number of contracts and invoices. Can you narrow down the search for us? Also there will be a charge for this. Once you provide clarification on the request we will be able to determine if and how we can respond and how much time it will take to generate your response and determine the amount of the charge. We are also considering the other requests and charge for those.

3. Gilpin County Sheriff will not waive fees or costs.

4. Any fees and costs for time and materials will need to be paid in advance of any work on this by the Gilpin County Sheriff's Office.

Thank you!

Cherokee Blake
Administrative Manager
Public Information Director
Gilpin County Sheriff’s Office
[Sheriffs Office Badge 64x90 pixels]
2960 Dory Hill Road – Unit 300
Black Hawk, CO 80422
303-515-4300 – Direct Line
303-582-1060 – Admin
303-582-3813 – Fax

[Twittre Icon4]<https://twitter.com/GilpinSheriff> [Facebook Icon3] <https://www.facebook.com/GilpinSheriff>

From:

To Beryl Lipton:

Below is our response that we sent you on August 6, 2018. We can not proceed until you provide the information we requested.

Thank you!

Cherokee Blake
Administrative Manager
Gilpin County Sheriff’s Office
[Sheriffs Office Badge 64x90 pixels]
2960 Dory Hill Road – Unit 300
Black Hawk, CO 80422
303-515-4300 – Direct Line
303-582-1060 – Admin
303-582-3813 – Fax

[Twittre Icon4]<https://twitter.com/GilpinSheriff> [Facebook Icon3] <https://www.facebook.com/GilpinSheriff>

From:

I have already responded twice to your request and until we receive the requested information we cannot proceed.

Cherokee Blake
Administrative Manager
Gilpin County Sheriff’s Office
[Sheriffs Office Badge 64x90 pixels]
2960 Dory Hill Road – Unit 300
Black Hawk, CO 80422
303-515-4300 – Direct Line
303-582-1060 – Admin
303-582-3813 – Fax

[Twittre Icon4]<https://twitter.com/GilpinSheriff> [Facebook Icon3] <https://www.facebook.com/GilpinSheriff>

From: Muckrock Staff

To Whom It May Concern:

Pursuant to the Colorado Public Records Law, I hereby request the following records:

Contracts and invoices related to the use of communication services at any and all county correctional or detention facility locations under the jurisdiction of this agency. This may encompass telecommunication, kiosk, and mobile tablet services.

Please provide the following relevant materials.

• Any and all open or active Requests for Proposal or similar solicitations regarding the provision, installation, maintenance, or use of communication services. If available or applicable, please also provide equivalent materials for video conferencing equipment and other electronic communication and telecommunication services.

• Any and all active contracts regarding the provision, installation, maintenance, financial requirements, associated commissions, or use of communication services. Please include all associated supplemental materials, including any and all attachments, amendments, and exhibits. Please provide any other materials regarding the terms of service, including the term and expiration date of the current contract, as well as any optional contract extensions. Please include the name of the current telecommunication provider, as well as the services currently being provided pursuant to the agreement. Relevant companies include, but are not limited to, CenturyLink, City Tele Coin, ICSolutions, JPay, and Securus Technologies.

• Any and all financial reports, commission reports, revenue reports, and invoices related to the provision, installation, maintenance, or use of communication services. Please include all usage and fee reports, providing as much segregable data as possible, including, but not limited to, the rate at which the funds were generated, the revenue generated for each service, the timeframe during which the funds were generated, the nature of the communication's payment (collect, prepaid, inmate account), etc. If available, please also provide equivalent materials for video conferencing equipment and other electronic communication and telecommunication services.

Please provide all current contract materials and invoices for the period January 1, 2015 through the date this request is processed.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 3 business days, as the statute requires.

Sincerely,

Beryl Lipton

From: Gilpin County Sheriffs Office

Beryl,

I received the records request form dated August 24, 2018, however, you still have not answered any of our questions. Please reference the emails dated August 6, 2018 and August 9, 2018. Until you provide the information we requested, we can not proceed with this request.

Thank you!

Cherokee Blake
Administrative Manager
Gilpin County Sheriff’s Office
[Sheriffs Office Badge 64x90 pixels]
2960 Dory Hill Road – Unit 300
Black Hawk, CO 80422
303-515-4300 – Direct Line
303-582-1060 – Admin
303-582-3813 – Fax

[Twittre Icon4]<https://twitter.com/GilpinSheriff> [Facebook Icon3] <https://www.facebook.com/GilpinSheriff>

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