|Submitted||Aug. 2, 2016|
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To Whom It May Concern:
Pursuant to the Georgia Open Records Act, I hereby request the following records:
Documents included in state Program Compliance Reviews for excess DOD personal property, typically including:
"(a) A review of each selected LEAs LESO Program Files.
(b) A review of the signed State Plan of Operation.
(c) A review of the LEA application and screener(s) letter.
(d) A physical inventory and/or approved custody card verification of LESO Program property at each selected LEA.
(e) A review of property accountability procedures to include the following criteria;
(1) The proper security and storage of assets. (Secure controlled area with limited access).
(2) Asset tracking and sign out procedures in place for LESO assets.
(3) Prior approval of any transfer of high visibility assets.
(4) Reporting of all lost, missing or stolen assets.
(5) Identification of all unused property
(f) A specific review of each selected LEAs files for the following: DD Form 1348-1A for each item currently on inventory, weapons documentation, transfer documents, turn-in documents, inventory adjustment documents, exception to policy letters (if any), approved cannibalization requests (if any) and other pertinent documentation as required."
-- (from "State Plan of Operation Between The State of Connecticut and the Connecticut Law Enforcement Agencies," Section VI - 'Program Compliance Reviews', § A)
For reference, I am attaching a PCR recieved from the State of Connecticut: https://d3gn0r3afghep.cloudfront.net/foia_files/2016/07/20/2016_FOIA_Responsive_Records_INRE_MuckRock_Request.pdf
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 3 business days, as the statute requires.
A copy of the records you requested are being processed and will be mailed to you within two weeks.
Cindy R. Chapman
Open Records Manager
Georgia Department of Public Safety
P.O. Box 1456
Atlanta, GA 30371
After reviewing your open records request further, we need clarification on a few things before we can proceed.
(a) A review of each selected LEA's LESO Program files. Which LEA?
(b) State Plan Operations
(c) LEA application and screener letter
(d) A Physical inventory and or approved custody card verification of LESO Program property at each selected LEA. The inventory can be found on the LES web site under FOIA (http://www.dla.mil/DispositionServices/Offers/Reutilization/LawEnforcement.aspx). We do not keep the LEA's sign out documents
(e) Some of this information would have to come from the LEA and some I can get but again need to know which LEA they want this for.
This request is going to take a while to process. Once we get the information back from you, we will see how long it will take to gather the information. We will then send you an invoice for the cost to process this request.
It's my understanding that any given PCR must be conducted on a sampling of at least 5% of Georgia LEAs participating in the 1033 program. GA's State Plan of Operation, Section VI, § B, item two reads, "The State Coordinator must ensure an internal PCR of at least 5% of LEAs that have a property book from the LESO Program within his / her State is completed annually. This may result in a random review of all or selected property at the LEA." So the LEAs I'm requesting PCRs for would be those among the 5+% selected for each PCR Georgia's LESO has conducted.
So the PCR from Connecticut I included with my initial request included multiple LEAs - if it would help to see another PCR, here's a set of relevant documents from Massachusetts State Police: https://d3gn0r3afghep.cloudfront.net/foia_files/MuckRock-Shawn_Musgrave_PRR_Response_122914.pdf.
If a date range would be useful, I've been using January 1, 2005 with other agencies as a lower limit.
Let me know if this helps.
A copy of documents responsive to the request.
A cover letter granting the request and outlining any exempted materials, if any.