|Submitted||March 26, 2021|
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To Whom It May Concern:
Pursuant to the Tennessee Public Records Act, I hereby request the following materials related to inmate communication services and technologies at any and all county correctional or detention facility locations under the jurisdiction of this agency:
AGREEMENTS and CONTRACTS
Any and all agreements related to the acquisition and use of these inmate communication services and technologies, including installation, maintenance, financial requirements, or associated commissions.
This includes (but is not limited to) all contracts (as well as associated amendments, attachments, and exhibits), data sharing agreements, insurance agreements, intergovernmental services agreements, licensing agreements, memorandums of understanding, and nondisclosure agreements regarding or relevant to this technology or service. Please provide a copy of any informal agreements, insurance agreements, liability waivers, and warranties that reference this technology or otherwise guide its use or the relationship between this agency, the provider or developer, or any other partner or entity that may use or access it.
Please include all associated supplemental materials, including any and all attachments, amendments, and exhibits. Please provide any other materials regarding the terms of service, including the term and expiration date of the current contract, as well as any optional contract extensions. Please include the name of the current telecommunication provider, as well as the services currently being provided pursuant to the agreement. Relevant companies include (but are not limited to) Global Tel Link (GTL), CenturyLink, City Tele Coin, ICSolutions, JPay, and Securus Technologies.
BIDDING and PROCUREMENT
A copy of any available or relevant solicitations, Requests for Expressions of Interest, Requests For Proposal (or equivalent calls for bids), responses to Requests for Expressions of Interest, letters of interest, responses to Requests for Proposal, sole source or limited source justification and approval documentation, documentation of selection, and other materials generated in the consideration, selection, provision, installation, maintenance, or use of the technology in question.
FINANCIAL MATERIALS - Purchase Orders, Invoices, Commission reports
Any invoice or payment records related to the financing or funding of these technologies or services, including a copy of any purchase orders, invoices, revenue reports, and other memoranda and documentation related to the payment or cost (or lack thereof) of the technology and related personnel, equipment, maintenance, or other elements concerning this system. Please include all usage and fee reports, providing as much segregable data as possible, including, but not limited to, the rate at which the funds were generated, the revenue generated for each service, the timeframe during which the funds were generated, the nature of the communication's payment (collect, prepaid, inmate account), etc. Please provide equivalent materials for video conferencing equipment and other electronic communication and telecommunication services.
Please provide the above materials as they relate to any and all inmate telecommunication services, including but not limited to:
• video visitation
Please also provide the above materials for any services associated with inmate tablets, internet access, or electronic services, including e-books, digital communications, mp3s and music, or similar communication or digital services.
Please provide all current contract materials and invoices for the period January 1, 2015 through the date this request is processed.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes. If you have any questions, please contact me at 617-299-1832.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter.
I look forward to receiving your response to this request within 7 business days, as the statute requires.
To Whom It May Concern:
I wanted to follow up on the following Tennessee Public Records Act request, copied below, and originally submitted on March 26, 2021. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.