Naviance district documents
| Tracking # |
21/22-00161 |
| Submitted | Aug. 25, 2021 |
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Communications
From: Todd Feathers
To Whom It May Concern:
Pursuant to the Florida Sunshine Law, I hereby request the following records:
1) Copies of all voluntary and mandatory surveys, personality tests, assessments, and questionnaires offered to students through Naviance and/or PowerSchool. Please note: I am requesting blank/template copies, not records containing any student information. I will accept screenshots of each page of a survey, test, assessment, etc. if a single document is not available.
2) A data dictionary/library for all data fields within the district’s Naviance and/or PowerSchool system.
3) All user manuals, guidebooks, or instructions provided to the district by Naviance and/or PowerSchool regarding the use of its/their products.
4) All district policies and instructions for district employees regarding use of Naviance and/or PowerSchool products.
5) All contracts and data privacy agreements between the district and Naviance and/or PowerSchool. Please also include any other formal documentation from Naviance and/or PowerSchool regarding the third parties with which it/they share aggregate or personally identifiable student data. This should include colleges and universities, testing companies, and data clearinghouses/brokers.
6) Any notifications sent by Naviance, PowerSchool, or Hobsons to the district regarding Hobsons’ sale of Naviance to PowerSchool. This should include any documentation regarding the handling or transfer of the district’s student data as part of the sale.
If you have any questions about any aspect of this request or would like to discuss ways to streamline or adjust the request, please do not hesitate to contact me.
I ask that all fees be waived as I am a journalist and intend to use the requested records to publish articles in the public interest. In the event you choose to impose fees, I request a detailed breakdown of the fees, including the hourly wage of each employ involved and an explanation justifying the employee hours required to fulfill the request.
Should you choose to reject this request or redact portions of it, I ask that you provide a detailed breakdown of the statutory exemptions and associated case law underlying your decision to withhold each/any portion from public review.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.
Sincerely,
Todd Feathers
From: Broward County Public Schools
Good morning,
Thank you for contacting the Risk Management's Public Records Office. Pursuant to the Public Records Act of the Sunshine Law, it provides the right of access to inspect or copy existing records which includes, but not limited to, all documents, papers, letters, maps, books, tapes, photographs, films, sound recordings, data processing software, or other material, regardless of the physical form, characteristics, or means of transmission, made or received pursuant to the law or ordinance or in connection with the transaction of official business by any agency.” It does not mandate the agency to create new records in order to accommodate a request for information. If any exemptions should apply, you will be notified in writing of the citation that reflects your request.
We acknowledge that your request has been received and will be processed in the order received and as soon as possible. If any fees should apply, you will be notified immediately before proceeding with compliance of the request. Your patience is greatly appreciated. If you have any questions or concerns, contact me directly and refer to tracking number 21/22-00161.
To confirm, you are requesting the following:
Pursuant to the Florida Sunshine Law, I hereby request the following records:
1) Copies of all voluntary and mandatory surveys, personality tests, assessments, and questionnaires offered to students through Naviance and/or PowerSchool. Please note: I am requesting blank/template copies, not records containing any student information. I will accept screenshots of each page of a survey, test, assessment, etc. if a single document is not available.
2) A data dictionary/library for all data fields within the district’s Naviance and/or PowerSchool system.
3) All user manuals, guidebooks, or instructions provided to the district by Naviance and/or PowerSchool regarding the use of its/their products.
4) All district policies and instructions for district employees regarding use of Naviance and/or PowerSchool products.
5) All contracts and data privacy agreements between the district and Naviance and/or PowerSchool. Please also include any other formal documentation from Naviance and/or PowerSchool regarding the third parties with which it/they share aggregate or personally identifiable student data. This should include colleges and universities, testing companies, and data clearinghouses/brokers.
6) Any notifications sent by Naviance, PowerSchool, or Hobsons to the district regarding Hobsons’ sale of Naviance to PowerSchool. This should include any documentation regarding the handling or transfer of the district’s student data as part of the sale.
From: Broward County Public Schools
Good Day,
Can you confirm if you are requesting records from the last two years?
Requel L. Bell, Clerk Specialist B-Confidential
Risk Management Department
Public Records Office
Aston Henry, Jr., Director
[https://media.istockphoto.com/vectors/pair-of-horses-black-vector-silhouette-vector-id1077101158?k=6&m=1077101158&s=612x612&w=0&h=W1x4N-DP1IQuqjzb2f1hC2XVx1PMluTV6GO15NMZ6kw=]600 SE 3rd Avenue, 11th Floor
Fort Lauderdale, Florida 33315
From: Todd Feathers
Hello Requel,
I'm happy to limit my request to the last two years, if that helps. Thank you.
Todd
From: Broward County Public Schools
Good Day,
No I am not limiting your request, but trying to get a timeframe of how far back to search as it is not stipulated in the request. Please advise of how far back should we go to retrieve the records. Also, please use tracking number 21/22-00161 when responding.
From: Todd Feathers
Hello,
Please go back five years for this request to Jan. 1, 2016. Thank you!
Todd
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Florida Sunshine Law request, copied below, and originally submitted on Aug. 25, 2021. Please let me know when I can expect to receive a response. You had assigned it reference number #21/22-00161.
Thanks for your help, and let me know if further clarification is needed.
From: Broward County Public Schools
Good Day,
Attached you will find records responsive to this request.
This file is closed.
Requel L. Bell, Clerk Specialist B-Confidential
Risk Management Department
Public Records Office
Aston Henry, Jr., Director
[https://media.istockphoto.com/vectors/pair-of-horses-black-vector-silhouette-vector-id1077101158?k=6&m=1077101158&s=612x612&w=0&h=W1x4N-DP1IQuqjzb2f1hC2XVx1PMluTV6GO15NMZ6kw=]600 SE 3rd Avenue, 11th Floor
Fort Lauderdale, Florida 33315
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