Use of Force Data (Florida Highway Patrol)

Sam filed this request with the Florida Highway Patrol of Florida.
Multi Request Use of Force Data
Status
Completed

Communications

From: Sam


To Whom It May Concern:

Pursuant to the Florida Sunshine Law, I hereby request the following records:

Use of force AKA response to resistance data from the years 2010-2021 including but not limited to the following fields:

• Officer Shield Number / Employee ID / Unique System ID
• Officer Name
• Incident Location
• Incident Offense
• Incident Date
• Incident Time
• Charge
• Charge Description
• Person ID (Subject ID)
• Subject First Name
• Subject Middle Name
• Subject Last Name
• Subject Age
• Subject Sex
• Subject Race
• Incident ID
• Disposition
• Type of Force(s)
• Resistance
• Subject Injury
• Officer Injury
• Weapon Used

We request this data in its raw format. We do not ask the city or PD to create any new information. Rather we ask the PD to export the raw data from their records management software. If the data exists in multiple tables we can do the joining ourselves. Please provide any unique keys that are used to link tables together.

In addition, we are also requesting all identifiers, primary keys, and/or metadata that distinguish between unique records and individuals, and that link the database tables together, including but not limited to Incident IDs, Person IDs, and [any other relevant fields you’re aware of].

We are also requesting any data dictionaries, code tables, or other types of manuals that define, in plain English, the meaning of the column headers in the data, and any codes, acronyms, abbreviations or other shorthand terms used for entries in the data. Please note: this is an essential part of this public records request.

If you believe any of these fields or portions of this request are exempt from public disclosure we ask that you cite the specific statute.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.

Sincerely,

Sam

From: Florida Highway Patrol

Greetings,
The Agency is in receipt of your request. Thank you.

Captain Peter A. Bergstresser
Florida Highway Patrol
Chief of Public Affairs
2900 Apalachee Pkwy. MS 44
Tallahassee, Florida 32399
Phone: (850) 617-2378
Fax: (850) 617-5108
PeterBergstresser@flhsmv.gov<mailto:PeterBergstresser@flhsmv.gov>
www.flhsmv.gov/fhp<http://www.flhsmv.gov/fhp>

______________________________________________________________________
This email originated from a Florida Department of Highway Safety and Motor Vehicles email address.
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Please Note: Florida has very broad public records laws. Unless a statutory exemption applies, emails are subject to public disclosure.
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______________________________________________________________________

From: Florida Highway Patrol

Greetings,
The Agency is in receipt of your request. Thank you.

Captain Peter A. Bergstresser
Florida Highway Patrol
Chief of Public Affairs
2900 Apalachee Pkwy. MS 44
Tallahassee, Florida 32399
Phone: (850) 617-2378
Fax: (850) 617-5108
PeterBergstresser@flhsmv.gov<mailto:PeterBergstresser@flhsmv.gov>
www.flhsmv.gov/fhp<http://www.flhsmv.gov/fhp>

______________________________________________________________________
This email originated from a Florida Department of Highway Safety and Motor Vehicles email address.
Always use caution when clicking links or opening attachments unless you recognize the sender and know the content is safe.
Please Note: Florida has very broad public records laws. Unless a statutory exemption applies, emails are subject to public disclosure.
This email has been scanned by the Symantec Email Security.cloud service.
______________________________________________________________________

From: Sam

It has been more than 10 days since the request was submitted. Please advise.

From: Florida Highway Patrol

Greetings,
There are 613 records responsive to your request. The cost for review and redactions would be $789.29. Please advise if you would like to proceed.

Take care.

Captain Peter A. Bergstresser

From: Sam

Please provide more details about the records that are available. Are they available in spreadsheet form? Does each record refer to an incident? What redactions do you anticipate making?

From: Florida Highway Patrol

Greetings,
Please see attached form for clarification on what’s included in report. They are not available on spreadsheet. They refer to individual incidents and will be redacted as required by law. Take care.

Captain Peter A. Bergstresser

From: Sam

Thank you. Is the FHP records management system capable of exporting *any* of this information in spreadsheet format? If so, which information is digitized?

Sam

From: Florida Highway Patrol

Greetings,
The FHP records management system is not capable of exporting information into a spreadsheet format. Take care.

Captain Peter A. Bergstresser

From: Sam

Hi Captain Bergstresser,

Thanks for confirming that your system is not capable of exporting any use of force information into a spreadsheet format. It has been noted. In this case please provide an itemized invoice covering the costs above.

Sam

From: Florida Highway Patrol

Greetings,
There 613 total reports:
2015-87
2016-84
2017-81
2018-72
2019-107
2020-140
2021-42

25 reports can be reviewed and redacted by law in an hour. 613 divided by 25 an hour is equal to 24.52. Hourly rate of 32.19 an hour (pay rate) times 24.52 is equal to $789.29.

Please let us know how you would like to proceed.

Captain Peter A. Bergstresser

From: Sam

Please provide the statute that limits the number of reports able to be redacted per hour

Sam

From: Florida Highway Patrol

Greetings,
That is a typo, it is an estimate of how many our analyst can do in an hour. Take care.

Captain Peter A. Bergstresser

From: Sam

Please provide me with the first 5 UOF report from 2015. As this should take less than 30 minutes it should be free of charge. This will provide me with some context so that I may asses wether or not to move forward with the full request and give me a sense of what the department is redacting. If anything is redacted please provide the statute which requires the department to redact that particular information.

Thanks

From: Florida Highway Patrol

Good afternoon Sam,

Please see the attached 5 UOF reports.

Please be advised, there would be an additional Legal review cost for the 613 reports. The estimated cost of the Legal review would be $1,841.45 (4 minutes per report x 613 = 2,452 minutes / 60 minutes per hour = 40.86667 hours x $45.06 hourly rate = $1,841.45)

The total cost estimate to produce your records request is $2630.74. (includes the $789.29 for clerical review and redaction)
As always, this is an estimate. The actual time to perform the work could be less than or greater than the estimate. This estimate was generated based on the actual time to review the 5 exemplar reports.

Captain Peter A. Bergstresser

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