FL DOC Use of Force Advisory System

Travis Johnson filed this request with the Department of Corrections, Office of the Inspector General of Florida.
Tracking # 15-0932
Est. Completion Feb. 1, 2017
Status
Payment Required

Communications

From: Travis Johnson

To Whom It May Concern:

Pursuant to Florida's Sunshine Law (Fla. Stat. secs. 119.01 to 119.15 (1995)), I hereby request the following records:

Information related to FDC's "Use of Force Reduction Efforts 2015"(https://d3gn0r3afghep.cloudfront.net/foia_files/2015/09/28/UOF_Reduction_Efforts_2015_4rWtRSl.pdf), as noted on page 3:

"We have a Use of Force Advisory System managed by the Office of Inspector General to track and notify each Warden of a staff member who has been involved in 8 uses of force incidents within an 18 month period."

"In November 2014, modifications were made to the Use of Force Advisory System. Any staff using force more than 8 times in 18 months is reviewed by the respective Warden for continued duty assignment or possible reassignment to another post. The Warden completes the review, documents the findings and actions, and forwards to the respective Regional Director for final review."

I am specifically requesting the following information:

• The number of staff identified by this system as using force more than 8 times in 18 months (since November 2014)
• The institution(s) where those staff members used force more than 8 times in 18 months
• The findings and action of the review(s), as documented by the Wardens and forwarded to the respective Regional Directors (i.e., continued duty, reassignment, etc.)
• The outcome(s) of the Regional Director's final review

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I would request your response within ten (10) business days.

Sincerely,

Travis A. Johnson

From: Houpt, Dianne S.

Mr. Johnson:

The Department of Corrections is in receipt of an email public records request dated April 15, 2016 directed to the Florida Department of Corrections, Office of Inspector General, for "Information related to FDC's Use of Force Reduction Efforts."

If any records are determined to exist, the custodian of the records will provide your office an invoice for production of the records and, upon receipt of payment, the records will be provided in accordance with Chapter 119, Florida Statutes and Sec. 945.10, Florida Statutes.

If you have any questions regarding this request, please contact me at (850) 717-3615.

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Dianne H. Houpt
Public Information Specialist
Florida Department of Corrections
Office of General Counsel
501 South Calhoun Street
Tallahassee, FL 32399-2500
Phone: (850) 717-3615
Fax: (850) 922-4355
Email: houpt.dianne@mail.dc.state.fl.us
Our Vision: "Inspiring success by transforming one life at a time."
CONFIDENTIALITY NOTICE: This message and any attachments are for the sole use of the intended recipient(s) and may contain confidential and privileged information that is exempt from public disclosure. Any unauthorized review, use, disclosure, or distribution is prohibited. If you have received this message in error please contact the sender (by phone or reply by electronic mail) and then destroy all copies of the original message.

________________________________
Our Vision: "Inspiring success by transforming one life at a time."

From: Houpt, Dianne S.

Mr. Johnson:

Further to my acknowledgement email sent to you on April 19, 2016 to requests@muckrock.com<mailto:requests@muckrock.com>, please see response below provided by Leslie Rodes, Office of Inspector General, Tallahassee, in response to your request dated April 15, 2016 for "Information related to FDC's Use of Force Reduction Efforts."

Please note that the Office of Inspector General would have to create a report in order to provide the requested information. Please be advised that Chapter 119, Florida Statutes, "provides a right of access to inspect or copy an agency's existing public records; it does not mandate that an agency "create" new records in order to accommodate a request for information from the agency."
This completes your request #15-0932. Thank you.

[cid:image001.png@01D19FCE.788E0DF0]
Dianne H. Houpt
Public Information Specialist
Florida Department of Corrections
Office of General Counsel
501 South Calhoun Street
Tallahassee, FL 32399-2500
Phone: (850) 717-3615
Fax: (850) 922-4355
Email: houpt.dianne@mail.dc.state.fl.us
Our Vision: "Inspiring success by transforming one life at a time."
CONFIDENTIALITY NOTICE: This message and any attachments are for the sole use of the intended recipient(s) and may contain confidential and privileged information that is exempt from public disclosure. Any unauthorized review, use, disclosure, or distribution is prohibited. If you have received this message in error please contact the sender (by phone or reply by electronic mail) and then destroy all copies of the original message.

From: Travis Johnson

Hello,

Thanks for your quick response.

Can you tell me whether records exist for the first item in my request:

• The number of staff identified by this system as using force more than 8 times in 18 months (since November 2014)

Or would records have to be created to fulfill that specific request?

If records do exist for this item, can I amend my request and limit it to only this specific item?

And if records do not exist for this item, is that because no officers have been identified at this time as using force more than 8 times in 18 months? Or is that because the modified Advisory System doesn't allow for reporting this information?

Thanks again for your time and attention!

Travis Johnson

From: Houpt, Dianne S.

Please provide the public request number on this req.

[cid:image001.png@01D1A467.956E5E00]
Dianne H. Houpt
Public Information Specialist
Florida Department of Corrections
Office of General Counsel
501 South Calhoun Street
Tallahassee, FL 32399-2500
Phone: (850) 717-3615
Fax: (850) 922-4355
Email: houpt.dianne@mail.dc.state.fl.us
Our Vision: "Inspiring success by transforming one life at a time."
CONFIDENTIALITY NOTICE: This message and any attachments are for the sole use of the intended recipient(s) and may contain confidential and privileged information that is exempt from public disclosure. Any unauthorized review, use, disclosure, or distribution is prohibited. If you have received this message in error please contact the sender (by phone or reply by electronic mail) and then destroy all copies of the original message.

From: Travis Johnson

Sorry about that!

PRR#15-0932

Travis Johnson

From: Houpt, Dianne S.

Mr. Johnson:

Please be advised that I have contacted the Office of Inspector regarding your question highlighted below sent to me on May 2, 2016. As soon as I obtain a response from their office, I will provide it to you. Thank you.

[cid:image001.png@01D1A6D2.97415800]
Dianne H. Houpt
Public Information Specialist
Florida Department of Corrections
Office of General Counsel
501 South Calhoun Street
Tallahassee, FL 32399-2500
Phone: (850) 717-3615
Fax: (850) 922-4355
Email: houpt.dianne@mail.dc.state.fl.us
Our Vision: "Inspiring success by transforming one life at a time."
CONFIDENTIALITY NOTICE: This message and any attachments are for the sole use of the intended recipient(s) and may contain confidential and privileged information that is exempt from public disclosure. Any unauthorized review, use, disclosure, or distribution is prohibited. If you have received this message in error please contact the sender (by phone or reply by electronic mail) and then destroy all copies of the original message.

From: Houpt, Dianne S.

Mr. Johnson:

Please see responses below from Leslie Rodes and Tammy Graham, Office of Inspector General, relating to your follow-up question on the above request.

Please note that the Office of Inspector General advised there is no report available to provide this information. A report would have to be created in order to provide the information requested. Please be advised that Chapter 119, Florida Statutes, “provides a right of access to inspect or copy an agency’s existing public records; it does not mandate that an agency “create” new records in order to accommodate a request for information from the agency.”

[cid:image001.png@01D1A774.AF1774D0]
Dianne H. Houpt
Public Information Specialist
Florida Department of Corrections
Office of General Counsel
501 South Calhoun Street
Tallahassee, FL 32399-2500
Phone: (850) 717-3615
Fax: (850) 922-4355
Email: houpt.dianne@mail.dc.state.fl.us
Our Vision: "Inspiring success by transforming one life at a time."
CONFIDENTIALITY NOTICE: This message and any attachments are for the sole use of the intended recipient(s) and may contain confidential and privileged information that is exempt from public disclosure. Any unauthorized review, use, disclosure, or distribution is prohibited. If you have received this message in error please contact the sender (by phone or reply by electronic mail) and then destroy all copies of the original message.

From: Travis Johnson

Re: PRR#15-0932 - FDC'S USE OF FORCE REDUCTION REPORTS

Thanks for the quick response.

It's my understanding that the Reduction Efforts referenced in my request were included in a directive issued by Deputy Secretary Ricky Dixon, as noted in the Miami Herald in November 2015 (http://www.miamiherald.com/latest-news/article42744786.html):

“To continue in this trend, and to ensure that our agency maintains use-of-force policies that are in line with national best practices, Deputy Secretary Ricky Dixon recently issued a directive regarding the implementation of new and revised use-of-force policies.” - McKinley Lewis

This directive was also noted in a presentation by Stacy Arias, Chief of Staff, Florida Department of Corrections (http://youtu.be/yoDPDqRFcu8).

Can I amend my request and ask for a copy of this directive? I haven't been able to find a copy online, only references similar to those above. I'm just trying to understand how these Reduction Efforts are being implemented and get a sense of their effect.

Thanks again for all your help with this!

Travis Johnson

From: Houpt, Dianne S.

Mr. Johnson:

I am in receipt of your amended request below dated May 11, 2016. I will forward your request to the appropriate staff for review and response. Thank you.

I am still waiting for you to call me on PRR#15-0993 for clarification of your request for inmate debt and fees. Please call me at (850) 717-3615 as soon as possible so that we may move forward with this request.

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Dianne H. Houpt
Public Information Specialist
Florida Department of Corrections
Office of General Counsel
501 South Calhoun Street
Tallahassee, FL 32399-2500
Phone: (850) 717-3615
Fax: (850) 922-4355
Email: houpt.dianne@mail.dc.state.fl.us
Our Vision: "Inspiring success by transforming one life at a time."
CONFIDENTIALITY NOTICE: This message and any attachments are for the sole use of the intended recipient(s) and may contain confidential and privileged information that is exempt from public disclosure. Any unauthorized review, use, disclosure, or distribution is prohibited. If you have received this message in error please contact the sender (by phone or reply by electronic mail) and then destroy all copies of the original message.

From: Houpt, Dianne S.

Mr. Johnson:

Please see attachment above provided to me by Wes Kirkland, Chief, Bureau of Security Operations, relating to your follow-up request directed to Dianne Houpt dated May 11, 2016 for the directive issued by Deputy Secretary Ricky Dixon, as noted in the Miami Herald in November 2015. Also attached above is the DC1-201 Invoice for Production which provides the appropriate statutory authority for the redactions of confidential information as follows:

Threat Assessments conducted by the department, threat response plans, emergency evacuation plans, sheltering arrangements or manuals for security personnel,
emergency equipment, or security training. §119.071(3)(a), Florida Statutes.

Please note that no charge was assessed to you for staff time involved and there were no copying costs. This completes your request #15-0932.

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Dianne H. Houpt
Public Information Specialist
Florida Department of Corrections
Office of General Counsel
501 South Calhoun Street
Tallahassee, FL 32399-2500
Phone: (850) 717-3615
Fax: (850) 922-4355
Email: houpt.dianne@mail.dc.state.fl.us<mailto:houpt.dianne@mail.dc.state.fl.us>
Our Vision: "Inspiring success by transforming one life at a time."
CONFIDENTIALITY NOTICE: This message and any attachments are for the sole use of the intended recipient(s) and may contain confidential and privileged information that is exempt from public disclosure. Any unauthorized review, use, disclosure, or distribution is prohibited. If you have received this message in error please contact the sender (by phone or reply by electronic mail) and then destroy all copies of the original message.

From: Travis Johnson

Thanks so much for all your help with my request!

I'd like to request the "Additional information regarding reporting..." noted under the first heading Office of Inspector General Notifications. Should I make a separate, new request for that information? Or can I continue under the current request PRR#15-0932?

From: Houpt, Dianne S.

I am in receipt of your follow-up request under PRR#15-0932. We will back in touch with you in the near future.

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Dianne H. Houpt
Public Information Specialist
Florida Department of Corrections
Office of General Counsel
501 South Calhoun Street
Tallahassee, FL 32399-2500
Phone: (850) 717-3615
Fax: (850) 922-4355
Email: houpt.dianne@mail.dc.state.fl.us
Our Vision: "Inspiring success by transforming one life at a time."
CONFIDENTIALITY NOTICE: This message and any attachments are for the sole use of the intended recipient(s) and may contain confidential and privileged information that is exempt from public disclosure. Any unauthorized review, use, disclosure, or distribution is prohibited. If you have received this message in error please contact the sender (by phone or reply by electronic mail) and then destroy all copies of the original message.

From: Houpt, Dianne S.

Mr. Johnson:

Please see email highlighted below from Tammy Graham, Office of Inspector General, regarding your follow-up request relating to the Ricky Dixon directive previously sent to you. Your follow-up request was for the following: "Additional information regarding reporting..." noted under the first heading Office of Inspector General Notifications.

What exactly are you seeking? Are you wanting copies of the actual notifications sent to the wardens? If so, we will need a date range to assist us in the search. Please review Ms. Graham’s email highlighted below and please advise this office some clarification as to the records you are seeking. Thank you.

[cid:image004.png@01D1C64D.B51B9440]
Dianne H. Houpt
Public Information Specialist
Florida Department of Corrections
Office of General Counsel
501 South Calhoun Street
Tallahassee, FL 32399-2500
Phone: (850) 717-3615
Fax: (850) 922-4355
Email: houpt.dianne@mail.dc.state.fl.us<mailto:houpt.dianne@mail.dc.state.fl.us>
Our Vision: "Inspiring success by transforming one life at a time."
CONFIDENTIALITY NOTICE: This message and any attachments are for the sole use of the intended recipient(s) and may contain confidential and privileged information that is exempt from public disclosure. Any unauthorized review, use, disclosure, or distribution is prohibited. If you have received this message in error please contact the sender (by phone or reply by electronic mail) and then destroy all copies of the original message.

From: Travis Johnson

Hello,

To clarify my request, I am referring to the section of the Ricky Dixon directive under the heading Office of Inspector General Notifications:

"Effective this date, the warden will now be notified of any officer(s) involved in three or more reactionary use of force incidents in a six month period... Additional information regarding documentation will be forthcoming."

I am requesting copies of the documents/directives issued after October 23, 2015 regarding documentation related to the notification of wardens following an officer's third (or subsequent) use of force incident.

Additionally, I am requesting copies of all notifications sent to wardens between October 24, 2015 and June 16, 2016 regarding officer's third (or subsequent) reactionary use of force incidents.

Please let me know if further clarification is needed.

Travis Johnson

From: Houpt, Dianne S.

Mr. Johnson:

Please see email response below provided by Tammy Graham, Senior Management Analyst, Office of Inspector General, Tallahassee relating to your follow-up request dated June 16, 2016 for copies of the documents/directives issued after October 23, 2015 regarding documentation related to the notification of wardens following an officer's third (or subsequent) use of force incident. Additionally, I am requesting copies of all notifications sent to wardens between October 24, 2015 and June 16, 2016 regarding officer's third (or subsequent) reactionary use of force incidents.

Please be advised that the Office of Inspector General has no responsive records to this follow-up request.

[cid:image001.png@01D1CADB.4A5E7D10]
Dianne H. Houpt
Public Information Specialist
Florida Department of Corrections
Office of General Counsel
501 South Calhoun Street
Tallahassee, FL 32399-2500
Phone: (850) 717-3615
Fax: (850) 922-4355
Email: houpt.dianne@mail.dc.state.fl.us
Our Vision: "Inspiring success by transforming one life at a time."
CONFIDENTIALITY NOTICE: This message and any attachments are for the sole use of the intended recipient(s) and may contain confidential and privileged information that is exempt from public disclosure. Any unauthorized review, use, disclosure, or distribution is prohibited. If you have received this message in error please contact the sender (by phone or reply by electronic mail) and then destroy all copies of the original message.

From: Travis Johnson

Hello,

Thank you for the quick response.

Can I amend this request to notifications sent to wardens regarding officers using force more than 8 times in 18 months, since November 1, 2014?

From: Houpt, Dianne S.

Mr. Johnson or To Whom it May Concern:

Please see responses below from Tammy Graham and Walt Edwards, Office of Inspector General, in response to your amended request for “notifications sent to wardens regarding officers using force more than 8 times in 18 months, since November 1, 2014?” As stated in a previous email to you dated June 21, 2016, Tammy Graham of the Office of Inspector General advises that they do not have a program that is able to provide this information as you have requested. Both Ms. Graham and Mr. Edwards have suggested that we forward your request as stated above to the Office of Information Technology for an email search. However, this may be a difficult task, since the wardens move from institution to institution and it would difficult attempting to retrieve the specific emails sent to specific wardens as you have requested below.

Please review this email, however, please also keep in mind that the Office of Information Technology processes email search requests in the order in which they are received. The number of pending requests, the complexity of search criteria and parameters and the date range contribute to the response time. Upon completion of your email search, you will be provided with a cost estimate for production of the returned emails. Subsequent to receipt of payment and the records being reviewed for any confidential information which may or may not be contained within the emails, the records will be produced in accordance with s. 945.10 and Chapter 119, Florida Statutes.

Please let us know how you wish to proceed. Please note that the Office of Information Technology is currently processing numerous email requests. If you have any questions, please contact me at the contact information provided below.

[cid:image001.png@01D1D15D.68EB9B90]
Dianne H. Houpt
Public Information Specialist
Florida Department of Corrections
Office of General Counsel
501 South Calhoun Street
Tallahassee, FL 32399-2500
Phone: (850) 717-3615
Fax: (850) 922-4355
Email: houpt.dianne@mail.dc.state.fl.us
Our Vision: "Inspiring success by transforming one life at a time."
CONFIDENTIALITY NOTICE: This message and any attachments are for the sole use of the intended recipient(s) and may contain confidential and privileged information that is exempt from public disclosure. Any unauthorized review, use, disclosure, or distribution is prohibited. If you have received this message in error please contact the sender (by phone or reply by electronic mail) and then destroy all copies of the original message.

From: Travis Johnson

Hi Mrs. Houpt,

Thanks for the reply and my apologies for the continued back and forth. Can you help me better understand the process involved in the use of force notification system? Because my understanding is based on the language in the Use of Force Reduction Efforts document:

"Track and notify each warden of a staff member who has been involved in 3 reactionary uses of force incidents within a 6 month period. "

I gather from your response that the notifications are sent to wardens via email. It's the tracking piece that I'm unclear on. My assumption is that tracking is for reporting purposes, so for example, that IOG will be able to report "X number of staff has been involved in 3 incidents within a 6month period". Am I wrong in this assumption? Because that's the information I'm trying get: the number of staff involved in 3 or more incidents within a 6 month period within each facility.

Any insight is greatly appreciated!

Travis Johnson

From: Houpt, Dianne S.

Mr. Johnson:

I am in receipt of your email below dated July 29, 2016. Please note that I provided an email response to you on June 29, 2016 stating the following:

Please see responses below from Tammy Graham and Walt Edwards, Office of Inspector General, in response to your amended request for “notifications sent to wardens regarding officers using force more than 8 times in 18 months, since November 1, 2014?” As stated in a previous email to you dated June 21, 2016, Tammy Graham of the Office of Inspector General advises that they do not have a program that is able to provide this information as you have requested.

Please note that the statutory obligation of the custodian of public records is to provide access, to or copies of, public records “at any reasonable time, under reasonable conditions, and under supervision by the custodian of public records” provided that the required fees are paid. §119.07(1)(a) and (4), Florida Statutes. However, a custodian is not required to give out information from the records of his or her office. (AGO 80-57).

This completes your request #15-0932.

[FDC Seal_Digital (2)]
Dianne H. Houpt
Public Information Specialist
Department of Corrections
Office of General Counsel
501 South Calhoun Street
Tallahassee, FL 32399-2500
Phone: (850) 717-3615
Fax: (850) 922-4355
Email: houpt.dianne@mail.dc.state.fl.us<mailto:houpt.dianne@mail.dc.state.fl.us>

CONFIDENTIALITY NOTICE: This message and any attachments are for the sole use of the intended recipient(s) and may contain confidential and privileged information that is exempt from public disclosure. Any unauthorized review, use, disclosure, or distribution is prohibited. If you have received this message in error please contact the sender (by phone or reply by electronic mail) and then destroy all copies of the original message.

From: Travis Johnson

Hi Mrs. Houpt,

In the Use of Force Assessment conducted by ASCA, on page 41, it states:

"The ASCA Review Team noted that 107 correctional officers at the Suwannee Correctional Institution and 110 correctional officers at the Union Correctional Institution met the threshold of having participated in eight or more uses of force in the last eighteen months."

Clearly, FDC provided the review team with records that allowed them to discern this information. This is the exact information I am trying to obtain.

The assessment also details, under the list of Documents Reviewed (Appendix A, p. 71) several excel spreadsheets related to use of force, including:

2015-04-30 assault and uof data.xlsx
2015-05-22 UOF Incidents 11-2013 - 04-2015 by facility.xlsx

I assume this information is similar to the spreadsheets available on the FDC website here http://www.dc.state.fl.us/pub/record/index.html.

These were also provided in response to a request for information here https://www.muckrock.com/foi/florida-34/fl-doc-use-of-force-reports-2000-2014-16050.

The difference between these spreadsheets and the information I'm requesting (and what the ASCA review team presumably had access to) is the inclusion of some type of anonymized identifier for the officers involved.

The dates I'm requesting this for are October 24, 2015 to August 1, 2016.

Is there any way I can amend my request and ask for this information? Or do I need to file a new request altogether?

Thanks again for your time and attention!

Travis Johnson

From: Houpt, Dianne S.

Mr. Johnson:

I am in receipt of your email below. I am forwarding your email to the Office of Inspector General for a response. Please note, for any new requests, please forward your request to the following email address: CO.PublicRecords@mail.dc.state.fl.us<mailto:CO.PublicRecords@mail.dc.state.fl.us>. Thank you.

[FDC Seal_Digital (2)]
Dianne H. Houpt
Public Information Specialist
Department of Corrections
Office of General Counsel
501 South Calhoun Street
Tallahassee, FL 32399-2500
Phone: (850) 717-3615
Fax: (850) 922-4355
Email: houpt.dianne@mail.dc.state.fl.us<mailto:houpt.dianne@mail.dc.state.fl.us>

CONFIDENTIALITY NOTICE: This message and any attachments are for the sole use of the intended recipient(s) and may contain confidential and privileged information that is exempt from public disclosure. Any unauthorized review, use, disclosure, or distribution is prohibited. If you have received this message in error please contact the sender (by phone or reply by electronic mail) and then destroy all copies of the original message.

From: Houpt, Dianne S.

Mr. Johnson:

It appears there is some confusion as to what you are requesting and what we have advised you that we are able to provide. Please contact, by telephone, Tammy Graham of the Office of the Inspector, Tallahassee, at (850) 717-3421 in order that she may better explain to you and clear up any questions you may have regarding your request.

[FDC Seal_Digital (2)]
Dianne H. Houpt
Public Information Specialist
Department of Corrections
Office of General Counsel
501 South Calhoun Street
Tallahassee, FL 32399-2500
Phone: (850) 717-3615
Fax: (850) 922-4355
Email: houpt.dianne@mail.dc.state.fl.us<mailto:houpt.dianne@mail.dc.state.fl.us>

CONFIDENTIALITY NOTICE: This message and any attachments are for the sole use of the intended recipient(s) and may contain confidential and privileged information that is exempt from public disclosure. Any unauthorized review, use, disclosure, or distribution is prohibited. If you have received this message in error please contact the sender (by phone or reply by electronic mail) and then destroy all copies of the original message.

From: Travis Johnson

Hi Mrs. Houpt,

Thanks again for all your help with this request. After speaking with Tammy Graham on the phone and reading through the internal correspondence you forwarded, I'd like to amend this request.

On October 23, 2015 Deputy Secretary Ricky D. Dixon issued a directive to all wardens revising the Use of Force Notification provision, stating, in part:

"Effective this date [October 23, 2015], the warden will be notified of any officer(s) involved in three or more reactionary use of force incidents in a six month period."

I am requesting copies of all notifications sent to wardens under this provision from October 24, 2015 to September 20, 2016.

I understand, based on our previous correspondence, that this is a potentially complicated and time consuming request.

I also understand, according to Walt Edwards' email dated June 23, 2016, this should be directed to the "server team" within the Office of Information Technology.

I don't know if there's a specific subject line that these email notifications contain, but presumably there's something that identifies these emails as use of force notifications. If so, please include this in the search criteria.

Thanks again for all your time and attention to this request, and please let me know if there's any need for further clarification or action on my part.

Travis Johnson

From: Houpt, Dianne S.

Mr. Johnson:

I am in receipt of your amended request below dated September 20, 2016 for copies of all notifications sent to wardens under this provision from October 24, 2015 to September 20, 2016.

Please be advised that I have forwarded your request to Tammy Graham, Office of Inspector General, for review and response. If any records are determined to exist, the above custodian will provide your office an invoice for production of the records and, upon receipt of payment, the records will be provided in accordance with Chapter 119, Florida Statutes and Sec. 945.10, Florida Statutes.

If you have any questions regarding this request, please contact me at (850) 717-3615.

[FDC Seal_Digital (2)]
Dianne H. Houpt
Public Information Specialist
Department of Corrections
Office of General Counsel
501 South Calhoun Street
Tallahassee, FL 32399-2500
Phone: (850) 717-3615
Fax: (850) 922-4355
Email: houpt.dianne@mail.dc.state.fl.us<mailto:houpt.dianne@mail.dc.state.fl.us>

CONFIDENTIALITY NOTICE: This message and any attachments are for the sole use of the intended recipient(s) and may contain confidential and privileged information that is exempt from public disclosure. Any unauthorized review, use, disclosure, or distribution is prohibited. If you have received this message in error please contact the sender (by phone or reply by electronic mail) and then destroy all copies of the original message.

From: Houpt, Dianne S.

Mr. Johnson:

Please be advised that Tammy Graham contacted Walt Edwards who advised that your amended request will be forwarded to the Office of Information Technology for an email search. Mr. Edwards advised that there was over 1,300 notifications sent, which notifications would need to be reviewed for redactions of confidential information which may be contained within the notifications/emails prior to release. We are advising you that a “guesstimate” of cost would be in the range of $700.00, which could be more or less once review and redaction of the records is completed.

Please also be advised that OIT processes email search requests in the order in which they are received. The number of pending requests, the complexity of search criteria and parameters and the date range contribute to the response time. Upon completion of your email search, you will be provided with a cost estimate for production of the returned emails. Subsequent to receipt of payment and the records being reviewed for any confidential information which may or may not be contained within the emails, the records will be produced in accordance with s. 945.10 and Chapter 119, Florida Statutes.

If you have any questions, please contact me at the contact information provided below. Thank you.

[FDC Seal_Digital (2)]
Dianne H. Houpt
Public Information Specialist
Department of Corrections
Office of General Counsel
501 South Calhoun Street
Tallahassee, FL 32399-2500
Phone: (850) 717-3615
Fax: (850) 922-4355
Email: houpt.dianne@mail.dc.state.fl.us<mailto:houpt.dianne@mail.dc.state.fl.us>

CONFIDENTIALITY NOTICE: This message and any attachments are for the sole use of the intended recipient(s) and may contain confidential and privileged information that is exempt from public disclosure. Any unauthorized review, use, disclosure, or distribution is prohibited. If you have received this message in error please contact the sender (by phone or reply by electronic mail) and then destroy all copies of the original message.

From: Travis Johnson

Great! Thanks again for all your help!

From: Houpt, Dianne S.

Mr. Johnson:

Your request was forwarded on Friday, September 22, 2016 to the Office of Information Technology for an email search. Please review the second paragraph of my email sent to you on September 21, 2016.

[FDC Seal_Digital (2)]
Dianne H. Houpt
Public Information Specialist
Department of Corrections
Office of General Counsel
501 South Calhoun Street
Tallahassee, FL 32399-2500
Phone: (850) 717-3615
Fax: (850) 922-4355
Email: houpt.dianne@mail.dc.state.fl.us<mailto:houpt.dianne@mail.dc.state.fl.us>

CONFIDENTIALITY NOTICE: This message and any attachments are for the sole use of the intended recipient(s) and may contain confidential and privileged information that is exempt from public disclosure. Any unauthorized review, use, disclosure, or distribution is prohibited. If you have received this message in error please contact the sender (by phone or reply by electronic mail) and then destroy all copies of the original message.

From: Houpt, Dianne S.

Mr. Johnson:

The Office of Information Technology has advised me that your request is #87 in the “queue”, which means there are 86 email search requests before your email search request can begin.

[FDC Seal_Digital (2)]
Dianne H. Houpt
Public Information Specialist
Department of Corrections
Office of General Counsel
Public Records Unit
501 South Calhoun Street
Tallahassee, FL 32399-2500
Phone: (850) 717-3615
Fax: (850) 922-4355
Email: houpt.dianne@mail.dc.state.fl.us<mailto:houpt.dianne@mail.dc.state.fl.us>

CONFIDENTIALITY NOTICE: This message and any attachments are for the sole use of the intended recipient(s) and may contain confidential and privileged information that is exempt from public disclosure. Any unauthorized review, use, disclosure, or distribution is prohibited. If you have received this message in error please contact the sender (by phone or reply by electronic mail) and then destroy all copies of the original message.

From: Houpt, Dianne S.

Mr. Johnson:

Please keep in mind and, as I advised you previously, OIT processes email search requests in the order in which they are received. The number of pending requests, the complexity of search criteria and parameters and the date range contribute to the response time. Upon completion of your email search, you will be provided with a cost estimate for production of the returned emails. Subsequent to receipt of payment and the records being reviewed for any confidential information which may or may not be contained within the emails, the records will be produced in accordance with s. 945.10 and Chapter 119, Florida Statutes.
[FDC Seal_Digital (2)]
Dianne H. Houpt
Public Information Specialist
Department of Corrections
Office of General Counsel
Public Records Unit
501 South Calhoun Street
Tallahassee, FL 32399-2500
Phone: (850) 717-3615
Fax: (850) 922-4355
Email: houpt.dianne@mail.dc.state.fl.us<mailto:houpt.dianne@mail.dc.state.fl.us>

CONFIDENTIALITY NOTICE: This message and any attachments are for the sole use of the intended recipient(s) and may contain confidential and privileged information that is exempt from public disclosure. Any unauthorized review, use, disclosure, or distribution is prohibited. If you have received this message in error please contact the sender (by phone or reply by electronic mail) and then destroy all copies of the original message.

From: Houpt, Dianne S.

Mr. Johnson:

On October 11, 2016, I advised you the Office of Information Technology has advised me that your request is #87 in the “queue”, which means there are 86 email search requests before your email search request can begin. It is now October 26, 2016, and your request most likely has not moved up much in the queue, however, I will check with OIT and let you know.
[FDC Seal_Digital (2)]
Dianne H. Houpt
Public Information Specialist
Department of Corrections
Office of General Counsel
Public Records Unit
501 South Calhoun Street
Tallahassee, FL 32399-2500
Phone: (850) 717-3615
Fax: (850) 922-4355
Email: houpt.dianne@mail.dc.state.fl.us<mailto:houpt.dianne@mail.dc.state.fl.us>

CONFIDENTIALITY NOTICE: This message and any attachments are for the sole use of the intended recipient(s) and may contain confidential and privileged information that is exempt from public disclosure. Any unauthorized review, use, disclosure, or distribution is prohibited. If you have received this message in error please contact the sender (by phone or reply by electronic mail) and then destroy all copies of the original message.

From: Houpt, Dianne S.

Mr. Johnson:

Please see response highlighted below provided by our Office of Information Technology.

[FDC Seal_Digital (2)]
Dianne H. Houpt
Public Information Specialist
Department of Corrections
Office of General Counsel
Public Records Unit
501 South Calhoun Street
Tallahassee, FL 32399-2500
Phone: (850) 717-3615
Fax: (850) 922-4355
Email: houpt.dianne@mail.dc.state.fl.us<mailto:houpt.dianne@mail.dc.state.fl.us>

CONFIDENTIALITY NOTICE: This message and any attachments are for the sole use of the intended recipient(s) and may contain confidential and privileged information that is exempt from public disclosure. Any unauthorized review, use, disclosure, or distribution is prohibited. If you have received this message in error please contact the sender (by phone or reply by electronic mail) and then destroy all copies of the original message.

---

Hi Dianne,

This request is currently #88 in the queue due to a judge’s order that required us to stop running searches and using all resources to satisfy the order. That required us to place 3 running searches back into the queue, which bumped all pending searches’ order in the queue.

Sam Caines

From: Houpt, Dianne S.

Mr. Johnson:

Pursuant to our Office of Information Technology, your email request is #59 in the “queue”, which means there are 58 email search requests in front of yours. We will advise you when your email search begins.

[FDC Seal_Digital (2)]

Dianne H. Houpt
Public Information Specialist
Florida Department of Corrections
Office of General Counsel
501 South Calhoun Street
Tallahassee, Florida 32399-2500
PHONE: (850) 717-3615
EMAIL: dianne.houpt@fdc.myflorida.com<mailto:dianne.houpt@fdc.myflorida.com>

CONFIDENTIALITY NOTICE: This message and any attachments are for the sole use of the intended recipient(s) and may contain confidential and privileged information that is exempt from public disclosure. Any unauthorized review, use, disclosure, or distribution is prohibited. If you have received this message in error please contact the sender (by phone or reply by electronic mail) and then destroy all copies of the original message.

From: Houpt, Dianne S.

Mr. Johnson:

I am in receipt of your email below of January 18, 2017 and the amended request for emails under PRR#15-0932 which was received on 9/22/2016. This search is currently #55 in the queue waiting to start, which means there are 54 email search requests ahead of yours. I will let you know when the email search begins.

[FDC Seal_Digital (2)]

Dianne H. Houpt
Public Information Specialist
Florida Department of Corrections
Office of General Counsel
Public Records Unit
501 South Calhoun Street
Tallahassee, Florida 32399-2500
PHONE: (850) 717-3615
FAX: (850) 922-4355
EMAIL: dianne.houpt@fdc.myflorida.com<mailto:dianne.houpt@fdc.myflorida.com>

CONFIDENTIALITY NOTICE: This message and any attachments are for the sole use of the intended recipient(s) and may contain confidential and privileged information that is exempt from public disclosure. Any unauthorized review, use, disclosure, or distribution is prohibited. If you have received this message in error, please contact the sender (by phone or reply by electronic mail) and then destroy all copies of the original message.

From: Houpt, Dianne S.

Mr. Johnson:

I just checked this morning with our Office of Information Technology who advised that your request is now #53 in the “queue”, which means there are 52 requests ahead of yours. I will let you know when the search has begun.

[FDC Seal_Digital (2)]

Dianne H. Houpt
Public Information Specialist
Florida Department of Corrections
Office of General Counsel
Public Records Unit
501 South Calhoun Street
Tallahassee, Florida 32399-2500
PHONE: (850) 717-3615
FAX: (850) 922-4355
EMAIL: dianne.houpt@fdc.myflorida.com<mailto:dianne.houpt@fdc.myflorida.com>

CONFIDENTIALITY NOTICE: This message and any attachments are for the sole use of the intended recipient(s) and may contain confidential and privileged information that is exempt from public disclosure. Any unauthorized review, use, disclosure, or distribution is prohibited. If you have received this message in error, please contact the sender (by phone or reply by electronic mail) and then destroy all copies of the original message.

From: Houpt, Dianne S.

Mr. Johnson:

I will not be able to provide you an answer today. Our main OIT staff member who does the searches is out of the office today. I will try to get you an answer by tomorrow. Thank you.

[FDC Seal_Digital (2)]

Dianne H. Houpt
Public Information Specialist
Florida Department of Corrections
Office of General Counsel
Public Records Unit
501 South Calhoun Street
Tallahassee, Florida 32399-2500
PHONE: (850) 717-3615
FAX: (850) 922-4355
EMAIL: dianne.houpt@fdc.myflorida.com<mailto:dianne.houpt@fdc.myflorida.com>

CONFIDENTIALITY NOTICE: This message and any attachments are for the sole use of the intended recipient(s) and may contain confidential and privileged information that is exempt from public disclosure. Any unauthorized review, use, disclosure, or distribution is prohibited. If you have received this message in error, please contact the sender (by phone or reply by electronic mail) and then destroy all copies of the original message.

From: Houpt, Dianne S.

Mr. Johnson:

Pursuant to our Office of Information Technology (OIT), this search is currently #50 in the queue of searches waiting to start, which means there are 49 email search requests ahead of your email request. I will advise you when the search has begun.

[FDC Seal_Digital (2)]

Dianne H. Houpt
Public Information Specialist
Florida Department of Corrections
Office of General Counsel
Public Records Unit
501 South Calhoun Street
Tallahassee, Florida 32399-2500
PHONE: (850) 717-3615
FAX: (850) 922-4355
EMAIL: dianne.houpt@fdc.myflorida.com<mailto:dianne.houpt@fdc.myflorida.com>

CONFIDENTIALITY NOTICE: This message and any attachments are for the sole use of the intended recipient(s) and may contain confidential and privileged information that is exempt from public disclosure. Any unauthorized review, use, disclosure, or distribution is prohibited. If you have received this message in error, please contact the sender (by phone or reply by electronic mail) and then destroy all copies of the original message.

From: Travis Johnson

Thank you!

From: Houpt, Dianne S.

Mr. Johnson:

Please review my email below to you sent on April 5, 2017. There has been no change within two days.

[FDC Seal_Digital (2)]

Dianne H. Houpt
Public Information Specialist
Florida Department of Corrections
Office of General Counsel
Public Records Unit
501 South Calhoun Street
Tallahassee, Florida 32399-2500
PHONE: (850) 717-3615
FAX: (850) 922-4355
EMAIL: dianne.houpt@fdc.myflorida.com<mailto:dianne.houpt@fdc.myflorida.com>

CONFIDENTIALITY NOTICE: This message and any attachments are for the sole use of the intended recipient(s) and may contain confidential and privileged information that is exempt from public disclosure. Any unauthorized review, use, disclosure, or distribution is prohibited. If you have received this message in error, please contact the sender (by phone or reply by electronic mail) and then destroy all copies of the original message.

From: Houpt, Dianne S.

Mr. Johnson:

I checked with our Office of Information Technology this morning, who advised that your request #15-0932 is #37 in the “queue”, which means there are 36 email requests ahead of your email request. On March 6, 2017, it was #53 in the “queue”. I will advise you when the search has begun. Thank you.

[FDC Seal_Digital (2)]

Dianne H. Houpt
Public Information Specialist
Florida Department of Corrections
Office of General Counsel
Public Records Unit
501 South Calhoun Street
Tallahassee, Florida 32399-2500
PHONE: (850) 717-3615
FAX: (850) 922-4355
EMAIL: dianne.houpt@fdc.myflorida.com<mailto:dianne.houpt@fdc.myflorida.com>

CONFIDENTIALITY NOTICE: This message and any attachments are for the sole use of the intended recipient(s) and may contain confidential and privileged information that is exempt from public disclosure. Any unauthorized review, use, disclosure, or distribution is prohibited. If you have received this message in error, please contact the sender (by phone or reply by electronic mail) and then destroy all copies of the original message.

From: Houpt, Dianne S.

Mr. Johnson:

I just checked with our Office of Information Technology who advises your email search request is now #32 in the list of pending searches, which means there are 31 email search requests ahead of your email search request. I will let you know when the search has begun.

[FDC Seal_Digital (2)]

Dianne H. Houpt
Public Information Specialist
Florida Department of Corrections
Office of General Counsel
Public Records Unit
501 South Calhoun Street
Tallahassee, Florida 32399-2500
PHONE: (850) 717-3615
FAX: (850) 922-4355
EMAIL: dianne.houpt@fdc.myflorida.com<mailto:dianne.houpt@fdc.myflorida.com>

CONFIDENTIALITY NOTICE: This message and any attachments are for the sole use of the intended recipient(s) and may contain confidential and privileged information that is exempt from public disclosure. Any unauthorized review, use, disclosure, or distribution is prohibited. If you have received this message in error, please contact the sender (by phone or reply by electronic mail) and then destroy all copies of the original message.

From: Houpt, Dianne S.

Mr. Johnson:

Your request is now #27 in the “queue” waiting to begin the search pursuant to our Office of Information Technology. I will advise you when the search begins. Thank you.

[FDC Seal_Digital (2)]

Dianne H. Houpt
Public Information Specialist
Florida Department of Corrections
Office of General Counsel
Public Records Unit
501 South Calhoun Street
Tallahassee, Florida 32399-2500
PHONE: (850) 717-3615
FAX: (850) 922-4355
EMAIL: dianne.houpt@fdc.myflorida.com<mailto:dianne.houpt@fdc.myflorida.com>

CONFIDENTIALITY NOTICE: This message and any attachments are for the sole use of the intended recipient(s) and may contain confidential and privileged information that is exempt from public disclosure. Any unauthorized review, use, disclosure, or distribution is prohibited. If you have received this message in error, please contact the sender (by phone or reply by electronic mail) and then destroy all copies of the original message.

From: Houpt, Dianne S.

Mr. Johnson:

OIT advises your email search request is now #18 in the “queue”. I will advise you when the search request has begun.

[FDC Seal_Digital (2)]

Dianne H. Houpt
Public Information Specialist
Florida Department of Corrections
Office of General Counsel
Public Records Unit
501 South Calhoun Street
Tallahassee, Florida 32399-2500
PHONE: (850) 717-3615
FAX: (850) 922-4355
EMAIL: dianne.houpt@fdc.myflorida.com<mailto:dianne.houpt@fdc.myflorida.com>

CONFIDENTIALITY NOTICE: This message and any attachments are for the sole use of the intended recipient(s) and may contain confidential and privileged information that is exempt from public disclosure. Any unauthorized review, use, disclosure, or distribution is prohibited. If you have received this message in error, please contact the sender (by phone or reply by electronic mail) and then destroy all copies of the original message.

From: Houpt, Dianne S.

Mr. Johnson:

The search was completed yesterday pursuant to our Office of Information Technology. I will submit a cost estimate to you sometime today.

[FDC Seal_Digital (2)]

Dianne H. Houpt
Public Information Specialist
Florida Department of Corrections
Office of General Counsel
Public Records Unit
501 South Calhoun Street
Tallahassee, Florida 32399-2500
PHONE: (850) 717-3615
FAX: (850) 922-4355
EMAIL: dianne.houpt@fdc.myflorida.com<mailto:dianne.houpt@fdc.myflorida.com>

CONFIDENTIALITY NOTICE: This message and any attachments are for the sole use of the intended recipient(s) and may contain confidential and privileged information that is exempt from public disclosure. Any unauthorized review, use, disclosure, or distribution is prohibited. If you have received this message in error, please contact the sender (by phone or reply by electronic mail) and then destroy all copies of the original message.

From: Houpt, Dianne S.

Mr. Johnson:

Please be advised that The Office of Information Technology has completed email retrieval in your email request for copies of all notifications sent to Wardens relating to Use of Force notifications and Use of Force reduction from 10/24/2015 to 9/20/2016.

Approximately 1,136 emails have been retrieved. If you would like to proceed with the email production, the emails will need to be reviewed for possible exemptions of confidential information and then copied to a CD. Below is a cost estimate for staff time and the cost of a CD:

Review Time:
1,136 emails x 2 minutes average review time per email = 2,272 minutes
2,272 minutes divided by 60 = 37.87 hours
37.87 hours x $13.47 per hour for review = $510.11
One CD at $1.13 each = 1.13
Total amount due: $511.24

Please note this cost estimate is just an “estimate”. If the amount is less, then you will be refunded the difference. If the amount is more, you will be billed for the difference. Please make payment to the Florida Department of Corrections and send payment to the Department of Corrections, Office of General Counsel, Attention: Dianne Houpt, 501 S. Calhoun Street, Tallahassee, FL 32399-2500.

Please advise this office how you wish to proceed with this portion of your request. If you no longer wish to obtain the emails, please advise me at your earliest convenience. Thank you.

[FDC Seal_Digital (2)]

Dianne H. Houpt
Public Information Specialist
Florida Department of Corrections
Office of General Counsel
Public Records Unit
501 South Calhoun Street
Tallahassee, Florida 32399-2500
PHONE: (850) 717-3615
FAX: (850) 922-4355
EMAIL: dianne.houpt@fdc.myflorida.com<mailto:dianne.houpt@fdc.myflorida.com>

CONFIDENTIALITY NOTICE: This message and any attachments are for the sole use of the intended recipient(s) and may contain confidential and privileged information that is exempt from public disclosure. Any unauthorized review, use, disclosure, or distribution is prohibited. If you have received this message in error, please contact the sender (by phone or reply by electronic mail) and then destroy all copies of the original message.

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