FL DOC contracts/MOUs re: Bay Correctional Facility (GEO)

Beryl Lipton filed this request with the Department of Corrections of Florida.

It is a clone of this request.

Tracking # 14-570
Est. Completion None
Status
Partially Completed

Communications

From: Beryl Lipton

To Whom It May Concern:

Pursuant to Florida's Sunshine Law (Fla. Stat. secs. 119.01 to 119.15 (1995)), I hereby request the following records:

All contracts (and their amendments) and memorandums of understanding entered into by the Florida Department of Corrections for services and activities related to the Bay Correctional Facility (http://www.dc.state.fl.us/facilities/region1/112.html)

I also request that, if appropriate, fees be waived as I believe this request is in the public interest. The requested documents will be made available to the general public free of charge as part of the public information service at MuckRock.com, processed by a representative of the news media/press and is made in the process of news gathering and not for commercial usage.

In the event that fees cannot be waived, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I would request your response within ten (10) business days.

Sincerely,

Beryl C.D. Lipton

From: Houpt, Dianne S.

Ms. Lipton:

Please see response below from Gail Hillhouse, Senior Management Analyst Supervisor, Office of Procurement and Contract Management, in response to your request relating to Bay Correctional Facility. Please also see documents attached above also in response to your request. This completes your request #14-570. Thank you.

Dianne H. Houpt
Florida Department of Corrections
Office of General Counsel
Public Records Unit
501 South Calhoun Street
Tallahassee, FL 32399-2500
Phone: (850) 717-3615
Fax: (850) 922-4355
Email: houpt.dianne@mail.dc.state.fl.us

Our Vision: "Changing Lives to Ensure a Safer Florida".

CONFIDENTIALITY NOTICE: This message and any attachments are for the sole use of the intended recipient(s) and may contain confidential and privileged information that is exempt from public disclosure. Any unauthorized review, use, disclosure, or distribution is prohibited. If you have received this message in error please contact the sender (by phone or reply by electronic mail) and then destroy all copies of the original message.

From: MuckRock.com

To Whom It May Concern:

I wanted to follow up on the following Freedom of Information request, copied below, and originally submitted on Jan. 4, 2015. Please let me know when I can expect to receive a response, or if further clarification is needed.

Thank you for your help.

From: Houpt, Dianne S.

Ms. Lipton:
All three of your requests have been handled and completed. I sent three emails to you sending attachments. It appears you did not receive them. Please contact me by telephone at (850) 717-3615. If you receive this email from me, then I will forward them again to you using the above email address. Please confirm that you have received this email.

[cid:image001.png@01D034AC.24D43290]
Dianne H. Houpt
Florida Department of Corrections
Office of General Counsel
Public Records Unit
501 South Calhoun Street
Tallahassee, FL 32399-2500
Phone: (850) 717-3615
Fax: (850) 922-4355
Email: houpt.dianne@mail.dc.state.fl.us

Our Vision: "Changing Lives to Ensure a Safer Florida".

CONFIDENTIALITY NOTICE: This message and any attachments are for the sole use of the intended recipient(s) and may contain confidential and privileged information that is exempt from public disclosure. Any unauthorized review, use, disclosure, or distribution is prohibited. If you have received this message in error please contact the sender (by phone or reply by electronic mail) and then destroy all copies of the original message.

From: Beryl Lipton

Hello Ms. Houpt,

Apologies for the inadvertent follow ups and many thanks for your assistance on these and future requests!

Best wishes,
Beryl

From: Department of Corrections

A cover letter granting the request and outlining any exempted materials, if any.

From: Department of Corrections

A copy of documents responsive to the request.

From: Beryl Lipton

Hello Ms. Houpt,

I'm wondering if there are more documents available in response to this request in addition to the transfer agreements you so kindly provided for Bay, Graceville, and Moore Haven Correctional Facilities. My understanding is that GEO Group took over operation of the aforementioned facilities at the beginning of 2014, so I am hoping also get copies of the Requests for Proposal and the associated contracts.

Thank you so much for your help,
Beryl

From: Houpt, Dianne S.

Ms. Lipton:

Please see response below from Gail Hillhouse, Operations Manager, Contract Management and Monitoring, in response to your request via email below for more documents. Thank you.

[cid:image001.png@01D03BA4.F796B9B0]
Dianne H. Houpt
Florida Department of Corrections
Office of General Counsel
Public Records Unit
501 South Calhoun Street
Tallahassee, FL 32399-2500
Phone: (850) 717-3615
Fax: (850) 922-4355
Email: houpt.dianne@mail.dc.state.fl.us

Our Vision: "Changing Lives to Ensure a Safer Florida".

CONFIDENTIALITY NOTICE: This message and any attachments are for the sole use of the intended recipient(s) and may contain confidential and privileged information that is exempt from public disclosure. Any unauthorized review, use, disclosure, or distribution is prohibited. If you have received this message in error please contact the sender (by phone or reply by electronic mail) and then destroy all copies of the original message.
________________________________

From: Hillhouse, Gail
Sent: Thursday, January 29, 2015 12:00 PM
To: Houpt, Dianne S.
Cc: Smith, William A.
Subject: FW: PRR#14-570 - BAY, GRACEVILLE, MOORE HAVEN & CITRUS
Importance: High

Dianne
As I believe we previously explained to Mr. or Ms. Lipton, the Private Prison contracts were procured through Department of Management Services. The Contract documents can be found of the DFS website at: https://facts.fldfs.com/Search/ContractSearch.aspx. Under this site, click on main link, then the Agency Assigned Contract ID that refers to the DMS numbers (i.e., DMS 08/09-026, DMS 08/09-077, etc.).

However, in order to receive a copy of the Request for Proposal, he will have to contact Mike Weber at DMS, Phone Number 850-488-4904 or email Michael.weber@dms.myflorida.com.

Hope this helps.
Thank you.

Gail Hillhouse
Operations Manager, Contract Administration
Bureau of Contract Management and Monitoring
850-717-3681
How’s my customer service? Please click here to conduct a survey

From: Beryl Lipton

Hello Ms. Houpt,

Thank you for your message. I will follow up with Mr. Weber.

Best,
Beryl

From: Beryl Lipton

Hello Mr. Weber,

Ms. Hillhouse at the Office of Procurement and Contract Management has instructed me to contact you in regards to my public records request, copied below. Specifically, I had asked for:

"All contracts (and their amendments) and memorandums of understanding entered into by the Florida Department of Corrections for services and activities related to the Bay Correctional Facility (http://www.dc.state.fl.us/facilities/region1/112.html)"

I was able to obtain the original contract (DMS#13/14-009A) through the Department of Management Services website (https://facts.fldfs.com/Search/ContractDetail.aspx?AgencyId=700000&ContractId=PF009&Tab=1). However, I would also like to receive the materials related to the Request for Proposal, all of the exhibits associated with this contract, and all of the attachments encompassed in the understanding of the "Contract" and "Contract Documents" as defined within. Though the contract explicitly mentions Exhibits A, B, D, E, and F, I would like to receive all associated Exhibits.

Thank you very much for your help.

Best wishes,
Beryl

From: Privett, Katie

Beryl,

I'm responding on behalf of Mr. Weber as the open government contact for the Department to your public records request (copied below). The original procurement (DMS 12/13-010) and its associated documentation is available on the Vendor Bid System here: http://www.myflorida.com/apps/vbs/vbs_www.ad_r2.view_ad?advertisement_key_num=103969 The procurement leading to the contract with GEO, negotiated on Best Terms and Conditions (DMS 13/14-009A), is available here: http://www.myflorida.com/apps/vbs/vbs_www.ad_r2.view_ad?advertisement_key_num=109656 Additionally, the Department has copies of the current contract and amendments available here: http://www.dms.myflorida.com/business_operations/private_prison_monitoring/facilities/bay_correctional_facility

With regard to your request for Exhibits- are you asking for exhibits to the procurement or exhibits to the contract? I believe draft exhibits are available on the Vendor Bid System with regard to the procurement.

Kind regards,

Katie Privett
Assistant General Counsel
Florida Department of Management Services
Office of the General Counsel
4050 Esplanade Way, Suite 160
Tallahassee, Florida 32399-0950
Direct: (850) 487-8545
Office: (850) 487-1082
Katie.Privett@dms.MyFlorida.com<mailto:Katie.Privett@dms.MyFlorida.com>

Please note that Florida has a very broad public records law. Unless expressly exempt, this or any other written communication with this office may be subject to public disclosure.

From: Beryl Lipton

Hello Ms. Privett,

Thank you for your response and for the relevant links. I would like to obtain all of the materials that were submitted in response to the Invitation to Negotiate, for all bidding parties if possible, and by the winning bidder first and foremost. In regards to the exhibits I am requesting, I would like all exhibits associated with the current contract, not simply those referred to in the contract itself (A - Fixtures, Furnishings & Equipment Inventory; B - Transfer Agreement; D - Staffing Pattern; E - Positions, Job Codes and Salaries of the Operations and Management Contract; F - Inmate Programmatic Services Plan).

Please let me know if you need any further clarification. I will follow up on each of my requests individually.

Thank you very much for your help!
Beryl

From: Privett, Katie

Beryl,

I’ve received your response and voicemail, as well as the two other emails with public records requests you sent regarding Moore Haven and Graceville. I need to touch base with our private prisons division to see what records we have for everything. I know that at least some of the documents requested have confidential information, so redactions would be necessary. It does look like this might be a large request, for which we would send you a cost estimate before starting. It might make more sense financially to consolidate your three requests into one invoice. I’ll keep you updated as I have more information.

Kind regards,

Katie Privett
Assistant General Counsel
Florida Department of Management Services
Office of the General Counsel
4050 Esplanade Way, Suite 160
Tallahassee, Florida 32399-0950
Direct: (850) 487-8545
Office: (850) 487-1082
Katie.Privett@dms.MyFlorida.com<mailto:Katie.Privett@dms.MyFlorida.com>

Please note that Florida has a very broad public records law. Unless expressly exempt, this or any other written communication with this office may be subject to public disclosure.

From: Beryl Lipton

Hello Ms. Privett,

Thank you so much for your response. I understand that I'm requesting a considerable amount of material, and I appreciate all of your help very much. I submitted more requests to the Department of Corrections over the weekend, and my assumption is that they will be kicked over to your office for processing.

For clarification, I'm interested in all:

• Requests for Proposal/Invitations to Negotiate
• materials provided by the winning bidder in response to the RFP/ITN and in acquisition of the contract
• contracts
• amendments
• exhibits
• other available associated documents encompassed within the Contract's definition of "Contract" and "Contract Documents"

for these current contracts:

• Bay Correctional Facility (GEO)
• Graceville Correctional Facility (GEO)
• Lake City Correctional Facility (CCA)
• Moore Haven Correctional Facility (GEO)
• South Bay Correctional Facility (GEO)
• Gadsden Correctional Facility (MTC)

these outdated contracts

• Bay Correctional Facility (CCA)
• Graceville Correctional Facility (CCA)
• Moore Haven (CCA)

and this facility (if available):

• Citrus County Detention Facility (GEO)
• Citrus County Detention Facility (CCA).

Please let me know if there's anything I can do to alleviate the stress of search/duplication or if there's any additional clarification that I can provide. I would like to note that I am a media requester and hope that what allowances that may bring will be taken into consideration, though, again, I completely understand that the anticipated number of responsive pages will have its own effect on the eventual invoice.

Best,
Beryl

P.S. Each of my requests is associated with a unique email address to help with record keeping on this end, and though it would be a huge help if responsive documents are sent to the appropriate address, I completely understand the unnecessary confusion that it may cause on your end. If that system is too messy, I hope that you will excuse any future inadvertent messages/follow ups that you may receive.

From: MuckRock.com

To Whom It May Concern:

I wanted to follow up on the following Freedom of Information request, copied below, and originally submitted on Jan. 4, 2015. Please let me know when I can expect to receive a response, or if further clarification is needed. You had assigned it reference number #14-570.

Thank you for your help.

From: MuckRock.com

To Whom It May Concern:

I wanted to follow up on the following Freedom of Information request, copied below, and originally submitted on Jan. 4, 2015. Please let me know when I can expect to receive a response, or if further clarification is needed. You had assigned it reference number #14-570.

Thank you for your help.

From: Smith, Tammy

Ms. Lipton:

We are in receipt of your e-mail of this morning requesting an update on your public records request (PRR 4097). Please see Ms. Privett’s e-mail below where she addressed your issues and also attachment an invoice (copy attached hereto). Please note that once we receive payment we will begin the process of handling this request.

Should you need anything further, please do not hesitate to give our office a call.

Thanks

Tammy L. Smith, Administrative Assistant II/Public Records Contact
Office of General Counsel
Florida Department of Management Services
4050 Esplanade Way, Suite 160
Tallahassee, Florida 32399-0950
Phone: 850/414-7600 Fax: 850/922-6312
tammy.smith@dms.MyFlorida.com<mailto:tammy.smith@dms.MyFlorida.com>

"We serve those who serve Florida"

[cid:image001.gif@01CE352C.D60BBE10]<http://www.twitter.com/ItsWorkingFL>

The information contained in this e-mail and accompanying attachments may constitute attorney work product, collective bargaining strategy or other confidential information which would be legally privileged and exempt from disclosure as a public record. It is intended only for the addressee(s) indicated above. If you are not the intended recipient of this information, and disclosure, copying, distribution, or the taking of any action in reliance on this information is strictly prohibited. If you received this e-mail in error, please notify the sender immediately by return e-mail or by calling (850) 487-1082.

Additionally, please note that Florida has a very broad public records law. Unless expressly exempt, this or any other written communication with this office may be subject to public disclosure.

Files

pages

Close