Firearm Project, Florida Atlantic University Police Department

Brian Freskos filed this request with the Florida Atlantic University of Florida.
Status
Completed

Communications

From: Brian Freskos

Hi,

Pursuant to the Florida Sunshine Law, I am requesting data and other records from your agency as part of a national reporting project on the use of stolen firearms in crimes.

From the Florida Department of Law Enforcement we obtained serial number, make, model and other information on firearms reported stolen by members of the public to your agency. We are requesting that your agency provide similar information for firearms that your agency has confiscated, seized, found, booked into evidence, or otherwise taken custody of so that we may explore the relationship between stolen guns and crime. We are also requesting that your agency provide records related to firearms that were reported lost or stolen from law enforcement officers in your jurisdiction.

I have broken the request into parts, each of which details the records we are seeking. As expressed below, the date range for each part of this request is January 1, 2010 to the present:

1) Detailed information about seized and/or recovered guns, any guns in evidence, and/or any gun of which the department has taken custody

It is our understanding that law enforcement agencies maintain detailed records about firearms that were used in crimes, found at crimes scenes or other incidents, seized during investigations, booked property or evidence, or otherwise under the custody and control of the department, including the make, model and serial number of each gun.

We are therefore requesting the following records regarding firearms used in crimes, found at crime scenes or other incidents, booked into property or evidence, seized or confiscated during investigations or otherwise recovered or taken in by your agency:

-- The serial number, make and model of each gun
-- The date on which the department recovered, seized or took custody of each gun
-- The police report number for the crime and/or incident involving each gun
-- The type of crime or incident in which each gun was involved (e.g., homicide, robbery, assault, etc.)

Please include firearms for all offense and incident types, including homicide, robbery, assault, traffic stops, etc.

If your agency maintains a spreadsheet or database containing these records, we ask that you please provide that database. I would be grateful if this data was collated into a spreadsheet. If a spreadsheet is provided, please also provide a record layout and/or code sheet. If a spreadsheet or database is not available, please release any other records containing the information we seek.

The date range for this part is also January 1, 2010 to the present.

2) Detailed information on lost, stolen or unaccounted for law enforcement guns

It is our understanding that law enforcement agencies maintain detailed records about firearms that, while owned by the department or under the control and/or in the possession of their employees, went missing, were lost or stolen, or are otherwise unaccounted for.

We therefore requesting any and all records of department firearms that were lost, stolen, went missing or are otherwise unaccounted for. If your department does not issue firearms, then we ask for any and all records of firearms that were lost, stolen, went missing or otherwise became unaccounted for while under the control and/or in the possession of one of your employees or another law enforcement officer. For example, if a thief broke into an officer’s car or house and stole his or her firearm, we would like the report for that theft and any accompanying information. If an audit concluded that firearms were missing from inventory, we could like a copy of that audit. If an officer left a firearm somewhere or lost one somehow, we would like the report for that loss.

The information should include but not be limited to the following:

-- The serial number, make, model and caliber of each firearm

-- The location and address where the firearm was lost or stolen

-- The date of the loss or theft.

-- The date the loss or theft was reported

-- Whether each lost or stolen firearm was recovered

-- If the lost, stolen or missing firearm was recovered, the date and location of the recovery

-- A description of how the firearm was lost, stolen or went missing

-- Whether negligence on the part of the employee is/was suspected in the loss or theft of the firearm

-- Whether the employee in control of the firearm retired, was terminated or otherwise left the department, and if so, the date and circumstances of the employee’s departure and whether his or her gun was retrieved and/or recovered.

-- Any other individual reports and findings on the individual lost, stolen or missing firearms

The records should include but not be limited to audits, inventory reports, databases, internal reports, memos, internal affairs investigations, emails or other correspondence, and/or any other records.

The date range for this part is also January 1, 2010 to the present.

Please label each record in a clear manner. I am a reporter with The Trace, a 501c3 nonprofit news organization. We will be making information obtained from this request available to the general public and are not requesting it for commercial purposes.

In the event that there are fees, I would be grateful if you informed me of the total charges before completing my request. We request that if you send an invoice, you make it out to The Trace.

I would prefer the requested information be sent via an e-mail attachment if available, or a mailed CD-ROM if not. If standard mail must be used, we ask that you send the records to the following address:

The Trace
Attn: Brian Freskos
428 Broadway, 4th Floor
New York, NY 10013

Thank you in advance for your help with this request. I look forward to receiving your response. If you have any questions or concerns, do not hesitate to contact me on my cell phone: (919) 522-6354

Sincerely,

Brian Freskos
Investigations, The Trace

From: publicrecords

Good morning,
Your public records request has been received, acknowledged, and is being forwarded to the appropriate custodian(s) of records for further processing, including to determine whether such records exist, and if so, the location at which the records can be accessed.
Should the completion of your request involve duplication costs, FAU will provide an itemized estimate thereof. Should your request necessitate an extensive use of information technology resources, an extensive clerical or supervisory assistance, or both, the itemized estimate will also include any such special service charge(s). FAU will furnish the requested copies upon receipt of a payment of such fee(s) prescribed by law and reflected on an itemized estimate. Please note that FAU follows Florida Gov. Rick Scott’s Cost Recovery Policy, which can be viewed at www.flgov.com/cost-recovery-program/<http://www.flgov.com/cost-recovery-program/>.
Regarding the format of your request, please note that, generally, FAU must provide a copy of the record in the medium requested if FAU maintains the record in that medium, and FAU may charge a fee which shall be in accordance with Ch. 119, F.S. Section 119.01(2)(f ). FAU is not ordinarily required to reformat its records and provide them in a particular form as demanded by the requestor.
FAU is committed to responding to all public records requests promptly and within a reasonable period of time. What constitutes a reasonable period of time may depend upon various factors, such as:
· the format, nature, and/or volume of the requested record(s);
· whether a request calls for the release of exempt and/or confidential information, wholly or in part;
· whether the requested records require redactions of exempt or confidential information;
· whether the extensive use of information technology resources or clerical services will be required;
· whether a request calls for records in the custody of multiple custodians of records, namely, different FAU departments or offices.
FAU is dedicated to a policy of openness, honesty, and cooperation. Furthermore, FAU adheres to all applicable state and federal laws and regulations governing public records, which define the parameters of legal access to information. In order to properly respond to your request, Media Relations may work with the General Counsel's Office to identify and redact/exclude any exempt and/or confidential information, and to ensure that all applicable state and federal laws and regulations are followed.
Thank you for contacting FAU’s Division of Public Affairs. Should you have any questions or concerns related to this request, please email publicrecords@fau.edu<javascript:_e(%7B%7D,'cvml','publicrecords@fau.edu');>.

Rachelle

Rachelle Hollingsworth
Public Records Specialist
Division of Public Affairs

Florida Atlantic University
777 Glades Road, ADM
Boca Raton, FL 33431
Phone 561.297.2452

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From: Florida Atlantic University

Good afternoon,

This request is close to coming up in queue; it has 5 requests left ahead of it. Do you still need this information? I have been advised that there would be a cost invoice involved because there are many cases and, there is no easy way of gathering the information requested for 7 years' worth of data.

Please let me know if you are still interested going forward with this request or if I can close it.

Thank you.

Rachelle Hollingsworth
Public Records Specialist
Division of Public Affairs

Florida Atlantic University
777 Glades Road, ADM
Boca Raton, FL 33431
Phone 561.297.2452

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From: Brian Freskos

Hi Rachelle,

Yes I would still like this information. Please let me know the estimated charges.

Thanks!
Brian

From: Florida Atlantic University

Good afternoon,

In response to your public records request, please see attached list which has been redacted in accordance with F.S. 119.071(2)(c) and F.S. 394.4615(1).

This concludes your public records request and it is now closed.

Rachelle Hollingsworth
Public Records Specialist
Division of Public Affairs

Florida Atlantic University
777 Glades Road, AD 101
Boca Raton, FL 33431
Phone 561.297.2452

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From: Brian Freskos

Hi,

Thanks so much for your help with this request! I really appreciate it.

Sincerely,
Brian Freskos

From: Florida Atlantic University

Good morning,

I'm confused by your email. It says you are following up on a previous request but if you scroll down there is my email attaching the responsive information.

Rachelle Hollingsworth
Public Records Specialist
Division of Public Affairs

Florida Atlantic University
777 Glades Road, AD 101
Boca Raton, FL 33431
Phone 561.297.2452

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