Emergency Management Agency PPE bids and procedures (Florida Division Of Emergency Management)

Beryl Lipton filed this request with the Florida Division Of Emergency Management of Florida.
Tracking #

2020-077

Multi Request Emergency Management Agency PPE bids and procedures
Est. Completion None
Status
No Responsive Documents

Communications

From: Beryl Lipton


To Whom It May Concern:

Pursuant to the Florida Sunshine Law, I hereby request the following records:

• The current procedure for procuring personal protective equipment (PPE) on behalf of agencies and entities within the jurisdiction of this office. If this office manages PPE requests for county, local, or private entities, please also provide any guiding material for soliciting, receiving, organizing, and fulfilling those requests.

• Any bids placed by this agency for the acquisition of PPE for this office or on behalf of any entity within the jurisdiction of this agency.

• Any available spreadsheet or aggregate information related to bids for PPE. Please provide all available segregable data, including but not limited to the source, the quantity, and the success of the bid.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.

Sincerely,

Beryl Lipton

From: Florida Division Of Emergency Management

Good Afternoon,

This email is to acknowledge that the Division has received your public records request and will process it in accordance with Florida Public Records Law. FDEM is currently activated in response to COVID-19 and as a result there may be a delay in producing the records responsive to this request. Our office will begin working on a cost estimate for your request, we may have some additional questions. We appreciate your understanding and will work to provide this information as soon as possible.

Very Respectfully,

Stephanie Twomey

Stephanie Twomey
Agency Clerk
Florida Division of Emergency Management
Cell: (850)-815-5762
Direct: (850) 815-4160
Stephanie.Twomey@em.myflorida.com<mailto:Stephanie.Twomey@em.myflorida.com>

[cid:image001.jpg@01D60CEB.82500B20]

Most written communications to or from state employees are public records obtainable by the public upon request. Emails sent to me at this email address may be considered public and will only be withheld from disclosure if deemed confidential pursuant to the laws of the State of Florida.

From: Beryl Lipton

Hello Ms. Twomey,

Thank you very much for your message. I'll look forward to hearing from your office again.

Have a great afternoon,
Beryl

From: Florida Division Of Emergency Management

Good morning,

Thank you for following up. This email is to acknowledge that the Division has received your public records request and is processing it in accordance with Florida Public Records Law. If your request is voluminous, our office will begin working on a cost estimate for your request or may have some follow-up questions.

FDEM is currently activated in response to COVID-19 and as a result there may be a delay in producing the records responsive to this request.

We appreciate your understanding and will work to provide this information as soon as possible.

Erik Sayler

Deputy General Counsel
Florida Division of Emergency Management
Direct: (850) 815-4154 | Mobile: (850) 694-6620 | Erik.Sayler@em.myflorida.com<mailto:Erik.Sayler@em.myflorida.com>

[cid:image001.jpg@01D63401.969495A0]

Florida has a very broad public records law. Written communications to or from state officials regarding state business constitute public records. Public records are available to the public and media upon request, unless the information is subject to a specific statutory exemption. Therefore, any information that you send to this address, including your contact information, may be subject to public disclosure.

From: Florida Division Of Emergency Management

Good Afternoon,

Thank you for your inquiry. This email is to acknowledge that the Division is processing your request in accordance with Florida Public Records Law. The Division is currently activated in response to COVID-19 and as a result there may be a delay in producing the records responsive to this request. Please note that the Division is authorized by Section 119.07(4)(d), Florida Statutes, to assess a special charge for excessive use of agency resources. If there is such a charge, we will contact you with a cost estimate prior to producing the records.

We appreciate your understanding and will work to provide the responsive records as soon as possible or a cost estimate prior to producing the records. If you have any questions, please let us know.

Very Respectfully,

Erik Sayler

Deputy General Counsel
Florida Division of Emergency Management
Direct: (850) 815-4154 | Mobile: (850) 694-6620 | Erik.Sayler@em.myflorida.com<mailto:Erik.Sayler@em.myflorida.com>

[cid:image001.jpg@01D64BD7.303A7E80]

Florida has a very broad public records law. Written communications to or from state officials regarding state business constitute public records. Public records are available to the public and media upon request, unless the information is subject to a specific statutory exemption. Therefore, any information that you send to this address, including your contact information, may be subject to public disclosure.

From: Beryl Lipton

Hello Mr. Sayler,

Thanks so much for your update. If you could please provide an estimated production timeline for these materials, I would appreciate it. Alternatively, I'd be happy to get on the phone with a member of your team to discuss how to most efficiently produce these records. Other agencies with which I have dealt have kept a spreadsheet or similar database to track orders and timelines. If something similar is being used by your office, it may be relatively easy to provide a copy.

Thanks so much for your help and time.

All the best,
Beryl

From: Florida Division Of Emergency Management

Good afternoon Beryl,

Thank you for your follow-up. In response to your April 7, 2020, public records request, the Division does not have any responsive records. I have provided explanations below in red for further information.

* “The current procedure for procuring personal protective equipment (PPE) on behalf of agencies and entities within the jurisdiction of this office.”
* The Division utilized federal guidance from the CDC for the types of PPE to procure.

* “If this office manages PPE requests for county, local, or private entities, please also provide any guiding material for soliciting, receiving, organizing, and fulfilling those requests.“
* All requests for PPE for county and local governments must be submitted through the County Emergency Management office.

* “Any bids placed by this agency for the acquisition of PPE for this office or on behalf of any entity within the jurisdiction of this agency.”
* The Division did not place any bids for acquiring PPE; the Division utilized Executive Order 20-52 and DEM Emergency Order No. 20-001 to acquire PPE.

* “Any available spreadsheet or aggregate information related to bids for PPE. Please provide all available segregable data, including but not limited to the source, the quantity, and the success of the bid.”
* No responsive document because no bids were placed for PPE.
If you have any questions, please do not hesitate to reach out to the Division.

Sincerely,

Erik Sayler

Deputy General Counsel
Florida Division of Emergency Management
Direct: (850) 815-4154 | Mobile: (850) 694-6620 | Erik.Sayler@em.myflorida.com<mailto:Erik.Sayler@em.myflorida.com>

[cid:image001.jpg@01D65388.6EDC5740]

Florida has a very broad public records law. Written communications to or from state officials regarding state business constitute public records. Public records are available to the public and media upon request, unless the information is subject to a specific statutory exemption. Therefore, any information that you send to this address, including your contact information, may be subject to public disclosure.

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