Email system documentation (Department of Corrections)

Emma Best filed this request with the Department of Corrections of Florida.
Tracking #

17-1417

Multi Request Email system documentation
Status
Completed

Communications

From: Emma Best


To Whom It May Concern:

Pursuant to the Florida Sunshine Law, I hereby request the following records:

Documentation describing the email system(s) used by your agency, including the procedures and methods for performing searches of the email system.

I am a member of the news media and request classification as such. I have previously written about the government and its activities, with some reaching over 100,000 readers. As such, as I have a reasonable expectation of publication and my editorial and writing skills are well established. In addition, I discuss and comment on the files online and make them available through non-profits such as the Internet Archive and MuckRock, disseminating them to a large audience. While my research is not limited to this, a great deal of it, including this, focuses on the activities and attitudes of the government itself. As such, it is not necessary for me to demonstrate the relevance of this particular subject in advance.

As my primary purpose is to inform about government activities by reporting on it and making the raw data available, I request that fees be waived.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.

Sincerely,

Emma Best

From: Department of Corrections

Ms. Best:

The Department of Corrections is in receipt of an email public records request dated June 21, 2018 directed to the Florida Department of Corretions, Public Records Unit, for Documentation describing the email system(s) used by your agency, including the procedures and methods for performing searches of the email system.
Please be advised that I have forwarded your request to the Office of Information Technology for review and response. If any records are determined to exist, the custodian/s will provide your office an invoice for production of the records and, upon receipt of payment, the records will be provided in accordance with Chapter 119, Florida Statutes and Sec. 945.10, Florida Statutes.
If you have any questions regarding this request, please contact me at the contact information provided above. Thank you.

[FDC Seal_Digital (2)]

Dianne H. Houpt
Public Information Specialist
Florida Department of Corrections
Office of General Counsel, Public Records Unit
501 South Calhoun Street
Tallahassee, Florida 32399-2500
PHONE: (850) 717-3615
FAX: (850) 922-4355
EMAIL: dianne.houpt@fdc.myflorida.com<mailto:dianne.houpt@fdc.myflorida.com>

CONFIDENTIALITY NOTICE: This message and any attachments are for the sole use of the intended recipient(s) and may contain confidential and privileged information that is exempt from public disclosure. Any unauthorized review, use, disclosure, or distribution is prohibited. If you have received this message in error, please contact the sender (by phone or reply by electronic mail) and then destroy all copies of the original message.

From: Department of Corrections

They are working on it.

[FDC Seal_Digital (2)]

Dianne H. Houpt
Public Information Specialist
Florida Department of Corrections
Office of General Counsel, Public Records Unit
501 South Calhoun Street
Tallahassee, Florida 32399-2500
PHONE: (850) 717-3615
FAX: (850) 922-4355
EMAIL: dianne.houpt@fdc.myflorida.com<mailto:dianne.houpt@fdc.myflorida.com>

CONFIDENTIALITY NOTICE: This message and any attachments are for the sole use of the intended recipient(s) and may contain confidential and privileged information that is exempt from public disclosure. Any unauthorized review, use, disclosure, or distribution is prohibited. If you have received this message in error, please contact the sender (by phone or reply by electronic mail) and then destroy all copies of the original message.

From: Department of Corrections

Ms. Best:

Please see attached above Procedure 206.008-EMAIL provided by Angela Gonzalez, Chief, Infrastructure and Operations, Office of Information Technology, in response to your request dated June 21, 2018 for Documentation describing the email system(s) used by your agency, including the procedures and methods for performing searches of the email system. Please note that the DC1-201 Invoice for Production of Records is also attached with the fee marked "waived" and showing the appropriate statutory authority for the redaction of confidential information.

This completes your PRR#17-1417. Thank you Ms. Best.

[FDC Seal_Digital (2)]

Dianne H. Houpt
Public Information Specialist
Florida Department of Corrections
Office of General Counsel, Public Records Unit
501 South Calhoun Street
Tallahassee, Florida 32399-2500
PHONE: (850) 717-3615
FAX: (850) 922-4355
EMAIL: dianne.houpt@fdc.myflorida.com<mailto:dianne.houpt@fdc.myflorida.com>

CONFIDENTIALITY NOTICE: This message and any attachments are for the sole use of the intended recipient(s) and may contain confidential and privileged information that is exempt from public disclosure. Any unauthorized review, use, disclosure, or distribution is prohibited. If you have received this message in error, please contact the sender (by phone or reply by electronic mail) and then destroy all copies of the original message.

From: Emma Best

Hi,

Thanks so much for your help with this request! I really appreciate it.

Sincerely,
Emma Best

From: Department of Corrections

This is a closed request. Procedure 206.008 was emailed to Emma Best on 7/13/2018.

[FDC Seal_Digital (2)]

Dianne H. Houpt
Public Information Specialist
Florida Department of Corrections
Office of General Counsel, Public Records Unit
501 South Calhoun Street
Tallahassee, Florida 32399-2500
PHONE: (850) 717-3615
FAX: (850) 922-4355
EMAIL: dianne.houpt@fdc.myflorida.com<mailto:dianne.houpt@fdc.myflorida.com>

CONFIDENTIALITY NOTICE: This message and any attachments are for the sole use of the intended recipient(s) and may contain confidential and privileged information that is exempt from public disclosure. Any unauthorized review, use, disclosure, or distribution is prohibited. If you have received this message in error, please contact the sender (by phone or reply by electronic mail) and then destroy all copies of the original message.

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