Fairhaven Board of Selectmen

Caitlin Russell filed this request with the Fairhaven Town Clerk of Fairhaven, MA.
Tracking # SPR16-1094
Est. Completion None
Status
Awaiting Appeal

Communications

From: Caitlin Russell

To whom it may concern:
Pursuant to Massachusetts General Law Chapter 66, Section 10, I'm requesting all executive session minutes generated, by the Fairhaven Board of Selectmen for the years 2010 through the of end 2015.
Massachusetts law requires that executive session minutes be reviewed and released regularly, and that once the stated purpose for a particular executive session has ended, the minutes of the executive sessions are to be made public. Once released, I plan to make the information available to the public online, free of charge.
Please be advised that denial of this request, or redactions made to released materials must be accompanied by citations of the exemptions you believe allow you to withhold the information requested.
I'm requesting that any fees be waived, as I believe the release of these materials is in the public interest, however, if fees cannot be waived, I ask that you include a good faith estimate of the anticipated fees in your response. I also request that the materials be provided electronically in an email attachment, or if that is not possible, on a CD-ROM. If neither of these options are available, I'd be happy to receive the documents via snail mail, or come to your municipal offices in person to pick them up.
If you are in need of any further clarification regarding this request, please do not hesitate to contact me at 774-634-6176 with your questions. If I do not pick up, please leave me a voicemail and I will be sure to get back to you. Thank you for your attention to this request.
Sincerely,
Caitlin Russell

From: Anne O'Brien

Caitlin:

Please be advised that this office is in receipt of a records request from you, dated July 20, 2016.

I just wanted to confirm receipt and let you know that we will issue a formal response within the 10 day time frame.

Please forward any additional correspondence to this email address and not the fax line, as the fax line is not as reliable as email. Thank you.

Anne O'Brien
Administrative Assistant/Web Administrator
Interim Government Access Director
Selectmen's Office/Office of the Town Administrator
40 Center Street
Fairhaven, MA 02719
aobrien@fairhaven-MA.gov

From: Anne O'Brien

Caitlin:

On July 20, 2016, you requested "all executive session minutes generated, by the Fairhaven Board of Selectmen for the years 2010 through the end of 2015."

Be advised that I have met with the Town Administrator and he has authorized the release of the attached Executive Session minutes from 2014 to 2015. These Executive Session minutes have been previously reviewed by the Board of Selectmen and approved for release.

I consider this public records request to be complete with no further action required from this office.

Anne O'Brien
Administrative Assistant/Web Administrator
Interim Government Access Director
Selectmen's Office/Office of the Town Administrator
40 Center Street
Fairhaven, MA 02719
aobrien@fairhaven-MA.gov

From: Caitlin Russell

Hello,
As you noted in your email, I requested executive session minutes from 2010-2015, so the release of minutes from 2014-2015 does not complete the request. I ask that you and your town administrator and consider reviewing and releasing the rest of the minutes requested. If the Board of Selectmen has not yet reviewed and released the minutes from 2010-2014, please let me know when they might do so. Thank you.
Caitlin Russell

From: Caitlin Russell

I’m appealing the rejection of a public records request for the review and release of Board of Selectmen executive session minutes for the years 2010-2015. After providing records for one of the five years for which I requested minutes, the records custodian informed me that she considered the matter closed, effectively rejecting the remainder of the request. I’m also appealing the redaction of the documents provided, as no exemptions were cited for the redactions.
Best,
Caitlin Russell

From: Sullivan, Kellie (SEC)

Good morning,

Thank you, received and acknowledged.

Kellie Sullivan
Office of the Secretary of the Commonwealth
Public Records Division
One Ashburton Place, Room 1719
Boston, MA 02108
617-727-2832

From: Mass. Supervisor of Records

A letter stating that the request appeal has been received and is being processed.

From: Anne O'Brien

Good afternoon,

Attached, please find a response from the Town of Fairhaven to your records request.

Anne

Anne O'Brien
Administrative Assistant/Town Web Administrator
Town of Fairhaven
Interim Government Access Director
508-979-4023 ext. 101

From: Anne O'Brien

From: Anne O'Brien

Ms. Russell:

I responded to this on November 9 – I sent the response to the email that was on the original fax received. I’ll forward that email to you.

Is there another email I should be using? Do you have a physical address I can send responses to?

Anne

Anne O’Brien
Administrative Assistant/Town Web Administrator
Town of Fairhaven
508-979-4023 ext. 101

From: Sullivan, Kellie (SEC)

Good morning,

This office received and opened your appeal, and it was closed on October 20, 2016. A copy of the determination letter is attached to this email for your convenience. On November 8, 2016 this office was notified that the Fairhaven Board of Selectmen had provided you with a response to your request. If you require further assistance, please email pre@sec.state.ma.us<mailto:pre@sec.state.ma.us>.

Thank you,

Kellie Sullivan
Office of the Secretary of the Commonwealth
Public Records Division
One Ashburton Place, Room 1719
Boston, MA 02108
617-727-2832

From: Fairhaven Town Clerk

An interim response, stating the request is being processed.

From: Fairhaven Town Clerk

A letter stating that the request appeal has been received and is being processed.

From: Fairhaven Town Clerk

An interim response, stating the request is being processed.

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