Email system documentation (Fairfax County Police Department)

Emma North-Best filed this request with the Fairfax County Police Department of Fairfax County, VA.
Multi Request Email system documentation


From: Emma North-Best

To Whom It May Concern:

Pursuant to the Virginia Freedom of Information Act, I hereby request the following records:

Documentation describing the email system(s) used by your agency, including the procedures and methods for performing searches of the email system.

I am a member of the news media and request classification as such. I have previously written about the government and its activities, with some reaching over 100,000 readers. As such, as I have a reasonable expectation of publication and my editorial and writing skills are well established. In addition, I discuss and comment on the files online and make them available through non-profits such as the Internet Archive and MuckRock, disseminating them to a large audience. While my research is not limited to this, a great deal of it, including this, focuses on the activities and attitudes of the government itself. As such, it is not necessary for me to demonstrate the relevance of this particular subject in advance.

As my primary purpose is to inform about government activities by reporting on it and making the raw data available, I request that fees be waived.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.


Emma Best

From: Fairfax County Police Department

Emma Best,

Thank you for submitting your Virginia Freedom of Information Act (VFOIA) request, which was received by the Fairfax County Office of Public Affairs on Wednesday, June 27, 2018. In your request, attached for your reference, you seek the following:

"Documentation describing the email system(s) used by your agency, including the procedures and methods for performing searches of the email system."

Records responsive to your request are attached. Please note, that Fairfax County uses Microsoft's Office 365 suite which includes Exchange Online. This is a hosted messaging application that provides organizations with access to the full-featured version of Exchange Server.

Please be advised, the Countywide FOIA Policy is also available to the public online at

All costs associated with the request have been waived.

Countywide FOIA Office
Office of Public Affairs, Fairfax County<>