Local level SAEC policies/data (Fairbanks)

Vanessa Nason filed this request with the Fairbanks Police Department of Fairbanks, AK.
Tracking # 2017-32
Est. Completion None
Status
Fix Required

Communications

From: Vanessa Nason

To Whom It May Concern:

Pursuant to the Alaska Public Records Act, I hereby request the following records:

Any and all statistics, data, reports, audits, policies, and procedures pertaining to the following items regarding sexual assault evidence collection (SAEC) kits (also known as "rape kits") and processing:

• all standard operating procedures regarding the SAEC process

• any written policies or procedures regarding department practices on the acquisition of or handling of rape kit evidence, including protocols for its collection, testing, and delegation and transfer to all other possibly relevant locations, laboratories, or agencies

• the number of kits collected and booked into evidence from the period of January 1, 2000 through the date this request is processed

• the number of kits that have been processed by a public or private crime or forensic laboratory or equivalent processing location from the period of January 1, 2000 through the date this request is processed

• the number of unprocessed kits in any storage facilities currently under the department’s jurisdiction and control, including those held by medical personnel or at external laboratory locations

• any materials regarding the status or ultimate disposition of cases in which a kit was collected. Please include all available segregable data.

• all audits involving this agency regarding the collection or backlog of SAEC kits

• all proposed alterations or yet-to-be-implemented changes to the policies and procedures regarding the collection, testing, and use of SAEC kits

If there any questions about this request, please feel free to call us at the MuckRock office at 617-299-1832.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 7 business days, as the statute requires.

Sincerely,

Vanessa Nason

From: Yumi D. McCulloch

Your request has been forwarded to the Evidence Supervisor.

Yumi McCulloch
Administrative Assistant/PIO
Fairbanks Police Department
Fairbanks Emergency Communications Center

Office: 907-450-6510
Cell: 907-388-0909

From: Yumi D. McCulloch

I have forwarded your request to the City Attorney’s Office.

Yumi McCulloch
Administrative Assistant/PIO
Fairbanks Police Department
Fairbanks Emergency Communications Center

Office: 907-450-6510
Cell: 907-388-0909

From: Yumi D. McCulloch

Due to the large amount of information, this request will take some time to put together.

Please also be advised that any staff time exceeding five hours is billed at $50.00 per hour, police records are $25.00 per report and electronic media is $25.00 per item.

Please let me know if you have any further questions.

Yumi McCulloch
Administrative Assistant/PIO
Fairbanks Police Department
Fairbanks Emergency Communications Center

Office: 907-450-6510
Cell: 907-388-0909

From: Dani Snider

Ms. Nason,

FPD has provided the following update/estimate in regard to records request #2017-32. Based on the below information, please let us know how you'd like to proceed. The request will remain on hold until we receive a response from you.

Dani,

So after further review, we narrowed it down to approximately $15,000.00

Right now we can see there are 617 cases from 2000 to present. We did a major software upgrade to our records management system in March 2011. All records prior to March 2011 are "converted" meaning the information is all in a narrative and not in it's appropriate fields. This makes it so we would need to read each report to figure out the stats they are looking for.

Records after March 2011 are in better shape, but still will take some time as there are some coding issues within the system that we are working on fixing.

We can right now provide Policies and Procedures, but note that those are also in review.
Thanks,

Yumi McCulloch
Administrative Assistant/PIO
Fairbanks Police Department
Fairbanks Emergency Communications Center

Regards,

D. Danyielle Snider, CMC
City Clerk | City of Fairbanks
800 Cushman Street | Fairbanks, Alaska 99701
P 907.459.6774 | F 907.459.6710
dsnider@fairbanks.us<mailto:dsnider@fairbanks.us>

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