Procurement software and processes (City Clerk's Office)

John Adams filed this request with the City Clerk's Office of Evanston, IL.
Tracking #

20-522
Multi Request Procurement software and processes
Submitted June 11, 2020
Est. Completion June 26, 2020
Status
No Responsive Documents

Communications

From: John Adams

Subject: Illinois Freedom of Information Act. Request: Procurement software and processes (City Clerk's Office)

Portal

To Whom It May Concern:

Pursuant to the Illinois Freedom of Information Act., I hereby request the following records:

1. All documents signed with procurement software or software to create and publish RFI, RFQ, RFP this agency uses or used in the past five years.

Additionally, if possible, please answer the following four questions:
a. What is the name of the procurement software you use (or the name of the software you use to create and publish RFI, RFQ, RFP)?
b. What is the annual cost for this software?
c. When did the most recent contract with the software provider begin?
d. Do you use your ERP system to manage the process of RFI, RFQ, RFP?

If there are any fees required to fulfill this request, please let me know in advance of fulfilling my request.

Thank you,

Arie Bronshtein

From: City Clerk's Office

Subject: Your Evanston public records request #20-522 has been opened.

Portal

Evanston

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Hi there

Your record request #20-522 has been submitted. You can see it anytime at the link below.

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<em>Questions about your request?</em> Reply to this email or sign in to contact staff at Evanston.<br></br><em>Technical support:</em> See our <a href='https://www.nextrequest.com/support'>help page</a>

From: City Clerk's Office

Subject: [External Message Added] Evanston public records request #20-522

Portal

Evanston

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Hi there

A message was sent to you regarding record request #20-522:

Please be advised that an additional 5 business days from the original due date is needed and the additional time is needed for the following reason(s):

_____ records are stored at other locations than the office having charge of the requested records;

_____   request requires the collection of a substantial number of specified records;

_____   request has categorical terms and requires an extensive search;

_____   requested records have not been located and additional efforts are being made to locate them;

_____   requested records require examination by personnel having the necessary competence to determine if they are exempt from disclosure or should be revealed only with appropriate redactions;

_____   records cannot be compiled with the public body within the time limits prescribed by paragraph (c) of this Section without unduly burdening or interfering with the operations of the public body; and/or

_X____   There is a need for consultation, with another public body or among two or more components of the City having a substantial interest in the documents produced.

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From: City Clerk's Office

Subject: [Due Date Changed] Evanston public records request #20-522

Portal

Evanston

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Hi there

The due date for record request #20-522 has been changed to:

June 26, 2020

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From: City Clerk's Office

Subject: Your Evanston public records request #20-522 has been closed.

Portal

Evanston

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Hi there

Record request #20-522 has been closed and published. The closure reason supplied was:

No Responsive Documents

The public records requested do not exist. We do not have a contact for procurement software or service. We use DemandStar portal: it is a network for business-to-government commerce. The use of the portal/service is free for government agencies that use it. 

You have a right to appeal this decision within 60 days to Sarah Pratt, Acting Public Access Counselor, Office of the Illinois Attorney General, 500 S. 2nd Street, Springfield, Illinois 62706, (phone number 1-877-299-FOIA) or to seek judicial review under Section 11 of FOIA, 5 ILCS 140/11.

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Files

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