Evanston PD gang database/gang affiliation file

Austin Spillar filed this request with the Evanston Police Department of Evanston, IL .
Tracking #

19-1192

Status
Completed

Communications

From: Austin Spillar


To Whom It May Concern:

Pursuant to the Illinois Freedom of Information Act., I hereby request the following records:

1. The completed checklist form for each person that is currently in the Evanston PD gang affiliation file/gang database. Due to privacy concerns, we don't expect the person's name and the month and day of the person's birthday to be made public and thus should be redacted. However, we are requesting that the year of the person's birthday should be made available because it is in the public interest to gain a better understanding of the approximate ages of the people in EPD's gang affilliation file/gang database.

In 2018, a similar request was made to the Evanston PD. After appeal 2018 PAC 51892, the City Attorney agreed to provide the nearly 450 checklist forms with the person's name and complete birthday redacted. A copy of 2018 PAC 51892 is attached. In May 2018, the Evanston PD completed a preliminary audit on its gang database. It removed 40 people from their files, 7 were removed from LEADS, and 3 were added that had previously been removed. An EPD detective completed this audit and prepared a full memorandum for the Chief of Police, which can be found on on page 84 of the October HSC packet at https://cityofevanston.org/home/showdocument?id=44173.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

Austin Spillar

From: Evanston Police Department

Evanston

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Hi there

A message was sent to you regarding record request #19-1192:

Please be advised that an additional 5 business days from the original due date is needed and the additional time is needed for the following reason(s):

_____ records are stored at other locations than the office having charge of the requested records;

__X___   request requires the collection of a substantial number of specified records;

_____   request has categorical terms and requires an extensive search;

_____   requested records have not been located and additional efforts are being made to locate them;

_____   requested records require examination by personnel having the necessary competence to determine if they are exempt from disclosure or should be revealed only with appropriate redactions;

_____   records cannot be compiled with the public body within the time limits prescribed by paragraph (c) of this Section without unduly burdening or interfering with the operations of the public body; and/or

_____   There is a need for consultation, with another public body or among two or more components of the City having a substantial interest in the documents produced.

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From: Evanston Police Department

Evanston

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Hi there

The due date for record request #19-1192 has been changed to:

November 05, 2019

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From: Austin Spillar

Hi,

I am following up on this request. Initial estimates were that this would be completed by November 5th, but I understand that things don't always go as planned. Do you have an updated estimated date of completion for this request?

Best regards,
Austin Spillar

From: Evanston Police Department

Evanston

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Hi there

A document has been released to you for record request #19-1192:

* Austin Spillar - 1192.pdf

Document links are valid for one month.
After January 3, you will need to sign in to view the document(s).

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From: Evanston Police Department

Evanston

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Hi there

Record request #19-1192 has been closed and published. The closure reason supplied was:

Fulfilled - Private Information Redacted

We released all of the requested documents, except personal information, such as home addresses, telephone numbers, personal e-mail addresses, driver's license numbers, social security numbers, and credit card numbers, were removed from the documents to protect the privacy or identity of another individual (5 ILCS 140/2(c-5) and 7(1)(b)). 

You can file a request for review of the redactions with the Public Access Counselor of the Illinois Attorney General either by mail at 500 South 2nd Street, Springfield, Illinois 62706, or telephone at (217) 558-0486. In addition, you have the right to seek judicial review of this denial.

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