EPD drone emails

William Pierce filed this request with the Evanston Police Department of Evanston, IL.
Tracking #

18-829

Status
Completed

Communications

From: William Pierce

To Whom It May Concern:

Pursuant to the Illinois Freedom of Information Act., I hereby request the following records:

All emails for the addresses reddington@cityofevanston.org and JParrott@cityofevanston.org between July 1, 2017 and August 10, 2018 that include any of the following search terms: "drone," "drones," "UAS," Unmanned Aerial System," or "UAV."

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter.

I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

William Pierce
Lucy Parsons Labs

From: Evanston Police Department

Department assignment for records request 18-829 has changed: Added: Information Technology (IT), Legal.

From: William Pierce

Clarification:

Please separately search both email accounts for the keywords in the provided date range. Thank you.

Best,
William Pierce

From: Evanston Police Department

Your are hereby notified that your Request for public records has been determined to be unduly burdensome pursuant to Section 3(g) of FOIA. The extraordinary volume of documents produced 1,328 emails (estimated to be over 500 pages and numerous staff hours and multiple staff members to fill the request  is too burdensome on City resources to produce the request as drafted.

From: William Pierce

Hello,

Please narrow the request date range to July and August 2017.

WP

From: William Pierce

Please also include July and August 2018.

This narrows the request to July-August 2017, and July-August 2018.

Thank you.

From: Evanston Police Department

Evanston

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Hi there

A message was sent to you regarding record request #18-829:

Please be advised that an additional 5 business days from the original due date is needed and the additional time is needed for the following reason(s):

_____ records are stored at other locations than the office having charge of the requested records;

__X___   request requires the collection of a substantial number of specified records;

_____   request has categorical terms and requires an extensive search;

___X__   requested records have not been located and additional efforts are being made to locate them;

_____   requested records require examination by personnel having the necessary competence to determine if they are exempt from disclosure or should be revealed only with appropriate redactions;

_____   records cannot be compiled with the public body within the time limits prescribed by paragraph (c) of this Section without unduly burdening or interfering with the operations of the public body; and/or

_____   There is a need for consultation, with another public body or among two or more components of the City having a substantial interest in the documents produced.

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From: William Pierce

Hello,

Just writing to ask about the status of this request. When might it be fulfilled?

Thank you for your assistance.

Best,
William Pierce
Lucy Parsons Labs

From: Evanston Police Department

Evanston

************************************************************************

Hi there

A message was sent to you regarding record request #18-829:

Your are hereby notified that your Request for public records has been determined to be unduly burdensome pursuant to Section 3(g) of FOIA. The extraordinary volume of documents (estimated to be over 104 emails, 8550 pages) numerous staff hours and multiple staff members to fill the request  is too burdensome on City resources to produce the request as drafted. Please consider narrowing the scope of your request by narrowing the timeline and/or search terms

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<em>Questions about your request?</em> Reply to this email or sign in to contact staff at Evanston.<br></br><em>Technical support:</em> See our <a href='https://www.nextrequest.com/support'>help page</a>

From: William Pierce

Can you please re-check the figure: 104 emails/8550 pages? That is an average of 85 pages per email.

From: Evanston Police Department

Evanston

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Hi there

A message was sent to you regarding record request #18-829:

This is an attachment heavy set of emails, including meeting packets.

Please narrow request in order to fulfill your request.

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<em>Questions about your request?</em> Reply to this email or sign in to contact staff at Evanston.<br></br><em>Technical support:</em> See our <a href='https://www.nextrequest.com/support'>help page</a>

From: William Pierce

Please provide the emails without attachments.

Thank you.

From: William Pierce

To clarify:

Please provide all emails matching the original search terms and addresses between July-August 2017 and July-August 2018.

Please include only the names of file attachments, not the contents.

Thank you.

From: Evanston Police Department

A copy of documents responsive to the request.

From: Evanston Police Department

Evanston

************************************************************************

Hi there

A document has been released to you for record request #18-829:

* 18-829-9-10-18.pdf

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<em>Questions about your request?</em> Reply to this email or sign in to contact staff at Evanston.<br></br><em>Technical support:</em> See our <a href='https://www.nextrequest.com/support'>help page</a>

From: Evanston Police Department

Evanston

************************************************************************

Hi there

Record request #18-829 has been closed.

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<em>Questions about your request?</em> Reply to this email or sign in to contact staff at Evanston.<br></br><em>Technical support:</em> See our <a href='https://www.nextrequest.com/support'>help page</a>

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