Vacations During Jan 2020 and 2021 (Eugene Police Department)

J Vega filed this request with the Eugene Police Department of Eugene, OR.
Multi Request Vacations During Jan 2020 and 2021
Est. Completion None
Status
Fix Required

Communications

From: J Vega


To Whom It May Concern:

Pursuant to the Oregon Public Records Law, I hereby request the following records:

Records sufficient to show the names, star numbers, respective dates, and the type of time off of all police officers and/or employees who requested any personal time off, vacation days, personal days, furlough days, or any other time off for the dates of, on, or between Jan 1, 2021 and January 8, 2021 AS WELL AS the dates of, on, or between Jan 1, 2020 and January 8, 2020.

Ideally, please provide the records in an excel spreadsheet.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.

Sincerely,

J Vega

From: Eugene Police Department

Hello

Would you please clarify what you mean by ‘star numbers?” We don’t have anything by that name. Do you mean badge numbers, or other employee numbers? Once we know that, we can provide you a cost estimate.
Best regards,

Melinda

From: Eugene Police Department

Hello

Would you please clarify what you mean by ‘star numbers?” We don’t have anything by that name. Do you mean badge numbers, or other employee numbers? Once we know that, we can provide you a cost estimate.
Best regards,

Melinda

From: J Vega

Hello Melinda,

Thank you for the clarification. Yes, please substitute "badge numbers" and, if applicable, "employee numbers" for the "star numbers" in my original request.

Thanks again and best regards,
J. Vega

From: Eugene Police Department

Good afternoon,

The City is the custodian of records responsive to your request for:

“Records sufficient to show the names, star numbers, respective dates, and the type of time off of all police officers and/or employees who requested any personal time off, vacation days, personal days, furlough days, or any other time off for the dates of, on, or between Jan 1, 2021 and January 8, 2021 AS WELL AS the dates of, on, or between Jan 1, 2020 and January 8, 2020.” After an inquiry to clarify with you, we will be considering ‘star’ to be badge number and employee numbers.
We estimate it would take approximately seven hours to process this and then research if there is exempt materials, which would require redaction. This includes attorney time to review the applicable employment and public records laws. The City’s fee schedule establishes an hourly rate of $41.31 per hour for staff time. Thus, based on 7 hours, the estimate to respond to your request is $289.17. 86. I can extend to you a 25 percent media discount, which will result in the cost being reduced to $216.8775

If you would like to proceed with your records request, please provide me with written authorization to proceed (response to this email is fine) and pay the estimated costs for that request. There is no charge for copies provided the records are delivered electronically. If you would like to proceed, let me know and I’ll provide a phone number to pay by phone using a credit card.

Upon payment, the City will search for the record(s) and will provide copies of the records for which the City does not claim an exemption from disclosure as soon as practicable. If the actual cost of this records request exceeds the estimated amount, the requestor is required to pay the difference prior to the records being released. If the estimated cost of the records request exceeds the actual cost, the City will refund the difference.

For any record that the City asserts an exemption you may seek review of the City’s determination as indicated in ORS 192.329(2)(f).

With every best wish,

Melinda

From: J Vega

Hello,

Thank you for your prompt response and detailed explanation of the resources required to fulfill this request. I request that fees be waived as I believe this request is in the public interest, and this request is not being made for commercial purposes.

Best regards,

J. Vega

From: Eugene Police Department

Hello,

Your request is respectfully denied. The City Administrator has set costs and allowed media a 25 percent discount, which was applied pursuant to your request and our regular practice.

Melinda

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